Sample Scheduler Roll-out Month 1 SUN MON TUES WED THUR FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 QA SET UP + Finalize Templates 19 QA SET UP + Finalize Templates + Send out initial notification email 20 QA SET UP + Finalize Templates + Send out Study Coordinator training notification 21 Finalize Templates 22 23 24 Earliest to access Catalyst system + Template Building until the 15th 25 Prod Testing/ Training of CRC staff 26 27 28

Sample Scheduler Roll-out Month 2 SUN MON TUES WED THUR FRI SAT 1 2 3 Operational Meeting with institution NRS and ADMIN 4 Enter protocol templates in system 5 6 7 8 9 10 11 STUDY COORDINATOR TRAINING SESSIONS (1 PM + 2 :30 PM) 12 (10 AM +2 PM) 13 STUDY COORDINATOR TRAINING SESSIONS (10 AM + 11:30 AM) 14 15 Templates BUILT + APPROVED 16 17 (10 AM + 3 PM) 18 19 20 21 22 23 24 EPIC download + staff to start scheduling in new Scheduler 25 26 27 28 29 30 31 GO LIVE

Sample Scheduler Roll-out Month 3 SUN MON TUES WED THUR FRI SAT 1 DEMOS – done by Harvard Catalyst Staff in CRC for study teams 2 3 4 5 6 7 DEMOS – TBD 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Holiday 22 23 24 25 26 27 28 29 30