DiVA publishing system - now at BTH Introduction of DiVA Aina Svensson and Marie Sörensen Electronic Publishing Centre, Uppsala University Library 12 May 2015

Content About DiVA How DiVA is used DiVA search interface How to add references and upload files in DiVA Hands-on DiVA

About us Electronic Publishing Centre (EPC) EPC is part of Uppsala University Library Began developing DiVA in 2000 Today we develop and maintain DiVA in collaboration with all 37 DiVA members Give support to DiVA members Located in the old library building Carolina Rediviva in Uppsala

DiVA Consortium Blekinge Institute of Technology (BTH) Ersta Sköndal University College Gotland University Halmstad University Jönköping University Kristianstad University Karlstad University Linköping University Linnaeus University Mid Sweden University Mälardalen University Nationalmuseum Nordic Council of Ministers Red Cross University College Royal College of Music Royal Institute of Art Royal Institute of Technology SMHI Sophiahemmet University College Stockholm School of Economics Stockholm University Swedish Environmental Protection Agency Swedish Museum of Natural History Swedish National Defence College Swedish Polar Research Secretariat Södertörn University The Nordic Africa Institute The Swedish National Road and Transport Research Institute The Swedish School of Sport and Health Sciences Umeå University DiVA Members Use the same system All members contribute to system development Joint funding through fees Layout and some functionality can be adapted locally University College of Arts Crafts and Design University of Borås University of Gävle University of Skövde University West Uppsala University Örebro University

DiVA Consortium Blekinge Institute of Technology (BTH) Ersta Sköndal University College Gotland University Halmstad University Jönköping University Kristianstad University Karlstad University Linköping University Linnaeus University Mid Sweden University Mälardalen University Nationalmuseum Nordic Council of Ministers Red Cross University College Royal College of Music Royal Institute of Art Royal Institute of Technology SMHI Sophiahemmet University College Stockholm School of Economics Stockholm University Swedish Environmental Protection Agency Swedish Museum of Natural History Swedish National Defence College Swedish Polar Research Secretariat Södertörn University The Nordic Africa Institute The Swedish National Road and Transport Research Institute The Swedish School of Sport and Health Sciences Umeå University DiVA Members Use the same system All members contribute to system development Joint funding through fees Layout and some functionality can be adapted locally University College of Arts Crafts and Design University of Borås University of Gävle University of Skövde University West Uppsala University Örebro University

DiVA Portal A common search tool for all publications: www.diva-portal.org 730 000 references/190 000 in full text 40 million downloaded full texts (during 2014) 68 million visited web pages (during 2014)

Open Access Publication lists, external websites SwePub LIBRIS How DiVA may be used Dissemination (examples) Publication lists, external websites Open Access SwePub LIBRIS Annual reports, statistics, evaluation dissertations.se, essays.se E-posting doctoral theses DRIVER/ OpenAIRE BASE – Bielfeld Academic Search Engine Link to webshop Digital archiving Legal deposit e-publications Persistent links http://urn.kb.se/resolve?urn=urn:nbn:se:uu:diva-7490 Google Scholar etc. Two main purposes: Open Access and evalution/statistics. Evalutation: All publications from UU shall be registered in DiVA. Publications in DiVA are used as the basis for allocation money between disciplines and faculties at UU. Also used for annual reports and other statistics. Open access: DiVA is used as a platform for publishing alla kind of publications produced at UU. Everything published in DiVA is freely available to anyone with Internet access. It is also possible to order a printed copy of eg a dissertation by a link in DiVA to our webshop. E-arkivering av studentuppsatser: Studentuppsatser/examensarbeten som publiceras I DiVA kan även arkiveras elektroniskt – man slipper spara arkivexemplar på papper. Innan institutionen går över till e-arkivering måste man få klartecken från universitetsarkivarien. Om institutionen vill börja publicera uppsatser i DiVA kontakta DiVA Helpdesk för mer information och behörigheter. Det går även att enbart arkivera I DiVA (dölja filen eller hela posten). Långtidslagring, stabila länkar: Publikationer i DiVA får ett unikt id (urn:nbn) och långsiktigt stablia länkar. Lägger man fulltexterna I DIVA och länkar till dem från institutionens webbplats istället för att lägga dem direkt på webbplatsen är fulltexterna tillgängliga även om t.ex. institutionen organiseras om, byter namn, webbplats etc. Även ökad sökbarhet då metadata sprids till andra söktjänster och databaser. 7

Publications in DiVA All kind of publications produced by researchers and students Journal articles Conference papers Reports, working papers Books, book chapters Doctoral theses Licentiate/Student theses Journals etc

Search interface – DiVA at BTH

Result list

Publikation i DiVA

Publication with a cover image (example from DiVA in Uppsala)

Research results are often discussed in social media – altmetrics score available from DiVA Example: Article reference with a DOI-number in DiVA Collects relevant discussions from Twitter, Face book, scientific bloggs and several other known forums for discussion about the content of scientific articles and makes the information available in one place. Search and measure conversations about your publications and those of your competitors

Self-archived article in DiVA and other search tools Reference i DiVA accepted author version – accessible for all Abstract page of a record in DiVA Fulltext link: self-archived article, accessible for everybody with access to the internet. If you find the record in Google you often get directly to the PDF (and not to the abstract page). That’s why it is important to have a cover page with information about version and where the manuscript subsequently has been published. Subscribers can access the published version through the link on the cover page. DOI: link to the article on the journal’s homepage, accessible for subscribers article on journal website – only accessible for subscribers $

Cover page with full reference and link to the reference Final manuscript Cover page with information on version, the complete reference and a link to the published article on the journal’s homepage. Possible to add extra text, e.g. copyright information, if required by the publisher.

References in DiVA Import Register manually Quick reference guides

Import references in DiVA

Import references Other: pick a format, find the file on your computer and import

Automatic duplicate control Duplicate. A reference with the same identifier is already registered in DiVA at the time of the import.

Add affiliation

Add national subject category Search or browse Expand the tree structure by clicking on the plus sign National subject category

Register manually

Register manually – publication type

Register manually – enter information * Specifies what information must be entered in to complete the registration Name of author Main title Language Year National subject category Click on the ? to get further information about the fields

Save personal data

Get saved personal data If the name corresponds to your saved data, it will be filled in automatically. If not, choose the correct name from the list. Observe, that the list is personal, and only accessible from your account.

Upload file

Review and submit