Important of Incident Investigation & Incident reporting

Contents Definition of incident Incident classification Why must conduct incident investigation? Incident investigation process Reporting incident First-aid treatment Site investigation and collection of evidence Incident notification Taking statement from relevant person Writing incident report Brief info Facts findings Incident analysis Recommendation of immediate action Preventive measures Follow up Close case by signing the report Follow up on recommendation given

Definition of incident Incident is an undesired event which could lead to harm or injury or property damaged. Common incidents in shipyard are:- Injury Fatal Fire Property damage Near Miss (complex definition)

Incident classification a. First Aid Case Any injury with no man-days lost and the case was attended by in-house Paramedic. b. Medical Treatment Case Any injury referred to Company Doctor or Hospital and worker was only given light duty /restricted work (No MC). c. Minor Injury Any injury referred to Company Doctor or Hospital and worker was given 1 to 3 days medical leave.

Incident classification d. Major Injury (Lost Time Incident) Any injury that results in 4 or more man days lost or injuries which requires the person to be hospitalized for more than 24 hours. Fracture of major bone such as skull, spine, pelvis, femur, etc. Amputation. Loss of eye sight. Third degree burn. Unconsciousness that results from concussion, electrical shock, asphyxiation, poisoning, etc. Injury that results in paralysis. Fatal

Incident classification e. Near Miss / High Potential (Hi-Po) No injury or property damaged result of the incident (example: object dropped from height, overloading to the crane resulted in triggering overload alarm) f. Environmental Pollution Any occurrence which resulted in pollution or other environmental damage occurring at any work location contributed by work activities. Examples are: Sea pollution resulted from accidental discharged of oil. Hazardous material or chemical spillage.

Incident classification i. Dangerous Occurrences (under regulation) Any undesired event that results in the following: Collapse or failure of crane or the overturning of a crane. Explosion or fire causing damage to the structure of any room or place in which persons are employed,

Reporting of Accidents to MOM Incident Who should report What to do A workplace accident that causes the death of an employee. The employer of the injured worker. Notify the Commissioner immediately Submit the incident report within 10 days of the accident A workplace accident that causes injury to an employee, who is then: Given more than three consecutive days of medical leave; or Hospitalised for at least 24 hours. If the employee subsequently dies from the injury, the employer must notify the Commissioner as soon as he/she knows of the employee's death. A workplace accident that involves a self-employed person or member of public, causing him/her to: Die; or Sent to hospital for treatment of injury. The workplace occupier A dangerous occurrence Submit the incident report within 10 days of the incident An occupational disease The doctor who diagnosed the disease; and The employer of the person with the disease Submit the incident report within 10 days of diagnosis (Doctor) Submit the incident report within 10 days of receiving the written diagnosis (Employer

Why must conduct incident investigation? Comply with legal requirement Moral responsibility Prevent recurrence

Incident Investigation Process An incident report must be submitted to the Commissioner of Workplace Safety and Health for all accidents, dangerous occurrences and occupational diseases. Employers and occupiers are required to keep a record of all incident reports for three years. It is an offence to fail to make an incident report as required by the law.

Incident Investigation Process First Aid treatment The injuries must be examined and rendered first-aid treatment by PPL paramedic. Seek advise from paramedic if the injury requires further treatment. All cases shall be recorded in first-aid book. Reference no shall be given to each case for reporting purpose Any medical cases reported to Safety Department shall also be duly documented.

Incident Investigation Process Site investigation and collection of evidence People Position Procedure Parts Place

Incident Investigation Process Incident notification All incidents shall be notified to Project Sups, HODs, Project Managers, GMs, HR, Insurance and MD concerned by using an incident notification form through e-mail or any other means. The notification form shall describe the following information:- - Nature of incident - Particular of personnel involved - Brief description of the incident - Other information

Incident Investigation Process Taking statement from relevant person Purpose of taking statement is to:- Identify the underlying root causes Avoid discrepancy (consistence info) Mutual agreement from all parties involves (fact of incident The injured person, the witnesses and the relevant person must be interviewed as soon as possible after the incident. (avoid make-up story) It is to find out the facts but not to debate or giving second opinion If possible Witness shall be isolated from other while taking statement so as to avoid distraction

Incident Investigation Process Writing incident report Brief info of incident (how it happened) Facts findings base on the site investigation and the statement (relevant info) Incident analysis base on DNV systematic cause analysis technique (establish actual cause of incident) Recommendation of immediate action Preventive measures Follow up Close up the case by signing the report Follow up on recommendation given