The Educator’s Portfolio: Creation and Evaluation DI- welcome, opening, introductions David M. Irby, PhD Kanade Shinkai, MD, PhD Brian Schwartz, MD University of California, San Francisco Academy of Medical Educators

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Agenda for the session Introduction and overview of EP 2.0 (20 min) Create an Executive Summary (30 min) Write Detailed Descriptions (30 min) Evaluate Detailed Descriptions (30 min) General discussion (10 min) Academic advancement (60 min) https://wiki.library.ucsf.edu/x/KAgkEw DI

Purpose of the Educator Portfolio Highlight current, best work and impact Who are you as an educator? Describe contributions in format for review Promotions committees Letter writers Annual review with supervisor Align with CV in ADVANCE and AME Start with Educator Roles DI Purpose & Roles Executive Summary Detailed Descriptions Evaluation Criteria

What are Educator’s Roles? Teaching Activities Curriculum Development Learner Assessment Mentoring & Advising Educ Leadership & Administration DI Purpose & Roles Executive Summary Detailed Descriptions Evaluation Criteria

Detailed Descriptions Executive Summary List up to 5 of your most significant contributions to education in the following roles: Teaching (mandatory) Curriculum Development, Instructional Design/Tech Educational Leadership Mentoring Learner Assessment KS You have Vanja and other examples to use Purpose & Roles Executive Summary Detailed Descriptions Evaluation Criteria

Detailed Descriptions Executive Summary List up to 5 of your most significant contributions to education in the following roles: Teaching (mandatory) Curriculum Development, Instructional Design/Tech Educational Leadership Mentoring Learner Assessment KS You have Vanja and other examples to use Purpose and Educ. Roles Executive Summary Detailed Descriptions Evaluation Criteria

Detailed Descriptions Executive Summary List up to 5 of your most significant contributions to education in the following roles: Teaching (mandatory) Curriculum Development, Instructional Design/Tech Mentoring Learner Assessment KS You have Vanja and other examples to use Purpose and Educ. Roles Executive Summary Detailed Descriptions Evaluation Criteria

Detailed Descriptions Executive Summary Identify and describe each significant contribution in one sentence. The first contribution must be teaching. Using no more than two or three additional sentences under each contribution, explain the activity, your contribution, what was achieved and any impact. KS You have Vanja and other examples to use Purpose and Educ. Roles Executive Summary Detailed Descriptions Evaluation Criteria

Executive Summary Example Vanya Douglas, MD Assistant Clinical Professor of Neurology Member of the Academy of Medical Educators KS His Portfolio: https://wiki.library.ucsf.edu/display/UCPLS/The+Educator%27s+Portfolio+2.0%3A+Documenting+your+Achievements+for+Advancement Purpose and Educ. Roles Executive Summary Detailed Descriptions Evaluation Criteria

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Detailed Descriptions Exercise A Download template: http://meded.ucsf.edu/cfe/academy-educators-portfolio Use the Executive Summary template Describe your 1-5 most important contributions to education at UCSF Label by educator role (e.g., teaching, mentoring, leadership, etc.) Pair, share and report KS Purpose and Educ. Roles Executive Summary Detailed Descriptions Evaluation Criteria

EP 2.0: Detailed Descriptions Select within Executive Summary 2 pages maximum Templates for all 5 educator roles You will be using a teaching role for the workshop KS Purpose and Educ. Roles Executive Summary Detailed Descriptions Evaluation Criteria

Template for Detailed Description: Teaching Role Your role Learners and contact Builds on best evidence/practice Goals and learning objectives Methods Results impact Dissemination Reflective critique KS

Detailed Descriptions Exercise B Using the template for the “teaching role”, pick one of your important contributions and begin filling out the template for it Consult with person next to you DI Purpose and Educ. Roles Executive Summary Detailed Descriptions Evaluation Criteria

Development of Criteria Education as Scholarship - 1990 Boyer - 1997 Glassick - 2000 Fincher Documentation standards for Educational Scholarship -2006 Kirkpatrick -2007 Simpson Criteria for Evaluating Educational Scholarship - 2013 Gusic Criteria for evaluating roles DI Defined roles and documentation standards Advocated for teaching as scholarship, guidelines for evaluation teaching Purpose and Educ. Roles Executive Summary Detailed Descriptions Evaluation Criteria

Excellence, Scholarly, Scholarship Criteria Teaching Excellence Scholarly Teaching Scholarship of Teaching Quantity & Quality Builds on the Field Public Peer Review Advances the Field DI Simpson D, et al. Advancing educators and education by defining the components and evidence associated with educational scholarship. Med Educ. 41:1002–1009, 2007.

Criteria for Excellence in Teaching DI

Detailed Descriptions Exercise C Apply Criteria Use the evaluation criteria to evaluate the sample teaching activity Discuss How do the criteria help you judge the faculty member’s work? How could it be strengthened? How can the criteria help you write or rewrite your entry? Report out DI Purpose and Educ. Roles Executive Summary Detailed Descriptions Evaluation Criteria

Summary of Portfolio 2.0 Executive summary of 1-5 significant contributions to teaching and education (in 1 page) 1-3 specific examples of most significant contributions to teaching and education (no more than 2 pages per example) KS

Frequently Asked Questions FAQs: http://meded.ucsf.edu/sites/meded.ucsf.edu/files/documents/center-faculty-educators/ep-faqs-2017.pdf Templates and instructions: http://meded.ucsf.edu/cfe/academy-educators-portfolio KS

Resources These Slides UCSF Academy of Medical Educators Portfolio Will be posted on AME website for reference UCSF Academy of Medical Educators Portfolio http://medschool2.ucsf.edu/academy/Educators_Portfolio/ AAMC Toolbox Gusic M, Amiel J, Baldwin C, Chandran L, Fincher R, Mavis B, et al. Using the AAMC Toolbox for Evaluating Educators: You be the Judge!. MedEdPORTAL; 2013. Available from: www.mededportal.org/publication/9313. KS

http://tinyurl.com/oqdgv8w Survey KS – move slide 23 “summary of Portfolio 2.0 here and then launch into FAQ, Resource, and survey (in that order)?

Academic Success at UCSF Elena Fuentes-Afflick, MD, MPH, Vice Dean for Academic Affairs, SOM Paul Garcia, MD, Associate Dean for Academic Affairs, SOM Brian Alldredge, PharmD, Vice Provost for Academic Affairs, UCSF DI