Computer Skills-1 4800150-2 Chapter 9: Microsoft Word 2010 1435/1436 Place photo here Chapter 9: Microsoft Word 2010 Department of Computer Science Foundation Year Program Umm Alqura University, Makkah

Lesson 4 Learning Objectives At the completion of this lesson, students should understand how to: Switch between different views in a document Adjust page margins settings Set paragraph alignment, indentation, and spacing Change tab settings Add page numbers to a document Create headers and footers Change page orientation

Document Views Tab Print Layout Full Reading Screen Web Layout Outline Draft Default View

Print Layout View vs. Print Preview Print layout view shows the document as it would be printed as well as allow editing changes to be made to the document. Print Preview Can only view how document will look printed. Can’t edit document.

Margins Defined

Adjust top and bottom margins by dragging on the vertical ruler. Adjust margins by clicking on Page Layout and clicking on Margins Adjust left and right margins by dragging on the horizontal ruler. Page Margins Appears as a double-headed arrow when positioned over margin on Ruler.

Page Margins Continued Word 2010 Defaults at one inch (1”) for Top, Bottom Left, & Right Margins

Click either the Margins drop-down menu or the Page Layout Launcher to see the Page Setup dialog box. Note: Can change margins for whole document or section. Custom Page Margins

Rulers Displayed in Print Layout View Horizontal ruler. Vertical ruler. Mouse pointers appear as double-headed arrows when positioned over margin on ruler.

Adjust top and bottom margins by dragging on the vertical ruler. Adjust margins by clicking on Page Layout and clicking on Margins Adjust left and right margins by dragging on the horizontal ruler. To change margins move the double-headed arrow on Vertical & Horizontal Rulers Page Margins

Items on Horizontal Ruler Explained Read ScreenTip before dragging anything on the Ruler. To change the margin, drag the double-headed arrow First Line Indent Hanging Indent Indicates a left tab Indicates indents Left indent Right indent Items on Horizontal Ruler Explained Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Items on Horizontal Ruler Explained Hold Alt key while dragging the margins on the ruler to display margin measurements in a ScreenTip. Items on Horizontal Ruler Explained

Custom Page Margins Notice: All margins have a different setting. Did you know that typically a 1.5” left margin is used when the document will be bound on the left side? The extra .5” allows for binding (or hole punches). Custom Page Margins

Aligning Text in a Document Horizontal Alignment Aligning Text in a Document Launch Paragraph dialog box Left Ctrl+ L Right Ctrl + R Center Ctrl + E Justify Ctrl + J

Aligning Text in a Document Vertical Alignment The only place to change vertical alignment is in the Layout tab in the Page Setup dialog box.

Discuss What vertical alignment option should be selected to align text at the bottom of the document? Bottom

Indentation Defined Home Tab Paragraph Group Decrease List Level Indentations Home Tab Paragraph Group Decrease List Level Increase List Level

Text Indentation Hanging Indent Change Indents Either way Left indent near left margin Hanging Indent Right First Line Change Indents Either way Text Indentation

Paragraph Spacing Hot Keys Ctrl + 1: Single spacing Ctrl + 2: Double spacing Ctrl + 1.5: 1.5 spacing

Change default spacing in Change Styles Command from Home tab Paragraph Spacing

Lesson 4 Learning Objectives At the completion of this lesson, students should understand how to: Switch between different views in a document Adjust page margins settings Set paragraph alignment, indentation, and spacing Change tab settings Add page numbers to a document Create headers and footers Change page orientation

Paragraphs Enter Pressing Enter places a hard return in a document. Only Enter to force a line ending (such as with address lines) or at the end of a paragraph. (A forced enter is commonly called a hard return.) Enter Pressing Enter places a hard return in a document. Soft return automatically wraps line endings. Paragraph symbols indicate hard returns.

Show/Hide Command Non-printing character

With word wrap, should you decide to make your font smaller or larger, the text will automatically adjust to the best line ending.

Century Gothic 20 point Franklin Gothic Bold 24 point Notice line endings. Font is different Font size is different Lines wrapped automatically to accommodate changes Soft Return A raised dot indicates a space between words. If lines wrap, the raised dot appears at the end of the line. Franklin Gothic Bold 24 point Notice line endings. Except for short lines or at the end of paragraphs.

Click on File and select Options to display the Word Options dialog box.

Tabs show up on Ruler. Left tab at .63” Note: Alt key + click on tab gives measurement on Ruler.

Setting Tabs At the Paragraph dialog box click on the Tabs button 5 Types

Setting Tabs Tab markers—symbols on rulers that indicate tab stops. Left tab Right Tab Center Tab Decimal Tab Bar Tab Tabs shown on the Ruler and in the Tabs dialog box. See next page for explanation of a bar tab.

Clearing or Deleting Tabs Left tab Right Tab Center Tab Decimal Tab Bar Tab Delete tab by dragging the tab stop off the Ruler and down into the document area Move tab by dragging tab stop to a new position on the Ruler Edit tab by double clicking tab stop on the Ruler Clear tabs from Tabs dialog box. Clear one or Clear All tab stops

Leader Tabs 4 Options for Leaders Dot Dash Underline

Inserting Page Numbers Tab Page numbers aid in keeping keep printed pages in sequential order. Page numbers can be placed in various locations on a page—top, bottom, right, left, center, etc.

See choices

Can also insert Page Number from the Header and Footer Tools tab when editing a header or footer.

Header area The Header & Footer Tools command is activated from the Insert menu. To edit a header or footer in your document, just click in the header area or the footer area.

Notice Show Document Text is Checked. Typing area (document area) appears faded or grayed out when a header or footer is being edited. To type in typing area, just double click in it.

Click to Change Header/Footer options Different First Page Different Odd & even Pages Show Document Text

Press “F” to jump to Filename Place check beside Path Click OK Standard Footer for Class Documents Remember to create a main folder to store all of your work. It should be named your last name, your first name and MSITA. Ex. Doe Jane MISTA Create a footer that shows both the filename and path. This is especially useful in class when multiple users are printing to a network printer. Insert Footer Edit Footer Click on Quick Parts Click on Field Press “F” to jump to Filename Place check beside Path Click OK

Switching Page Orientation Standard Paper Size 8.5” x 11” Portrait Orientation Standard Paper Size 11” x 8.5” Landscape Orientation

Click on the View tab to Zoom to a different view size. Example shown is 100%. The next slide shows Whole page selected. Zoom slider also changes view size.

This slide shows Whole page selected. View size is 53%