June 17, 2009 Office 2007 Tips & Tricks

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Tables To create a table in Word 2007, navigate to the Insert Ribbon by clicking on the Insert tab, as shown: Click on the Table button on the Insert Ribbon and mouse over the table configuration of rows and columns that you wish to insert. This is by far the easiest way to create a table when you know exactly how many rows and columns you will need.

Tables You can also choose one of the first two items from the list shown in Figure B and insert a table by way of the Insert Table dialog box or by drawing a table. You can insert tables from Microsoft Excel as well. Choosing Excel Spreadsheet from the options in Figure B will insert a functional spreadsheet object into your document similar to the one shown in below.

Tables Several pre-made table templates are available on the Insert tab listed under the Quick Tables item. You can insert calendars, double tables, and tabular lists, to name just a few . For more information on tables: http://blogs.techrepublic.com.com/msoffice/?p=121

File paths There are 2 ways to insert a file path name into the header or footer: The first (and easiest way) is to go to: http://office.microsoft.com/en-us/templates/TC300002951033.aspx?pid=CT101446261033 Download the template you find there. Click download now to retrieve and open the file on your computer. Upon opening the file, you will be provided instructions to complete the process. On the Insert tab, click Header Locate the building block named File and Path Right click the building block and click Edit Properties In the Save In list select Building Blocks.dotx, and then click OK Repeat steps 2 through 4 for the File Name And Path Building Blocks located in the Footer gallery.

File paths The second way is a little more involved and utilizes quick parts: Open Word 2007 Go to the Insert tab and click Footer, choose Blank from the drop down menu. Once you are working with the footer, you will notice that the Header and Footer tools show up as the last tab on your ribbon. Select the design tab under Header and Footer tools. Find the Insert group and click on Quick Parts and select Field... The Field dialogue box will then appear on the screen. Under Categories select document information. Under Field Names select FileName, then on the far right side click the checkbox entitled Add Path to File Name. Click OK. You should now have the file name and/or path inserted into the footer of your document. Take your cursor and highlight the file path you just inserted. Now go back to the Insert tab and once again click Footer. This time go all the way to the bottom and click Save Selection to Footer Gallery. You will then be prompted with a dialogue box. Type in the name you desire and click OK. Now you will notice the building block with the name you specified at the bottom of the Footer drop-down list. Click it to insert the information into the footer of the document. Last, upon exiting Word you will be prompted to save changes to building blocks. Click YES and you will not have a permanent building block for inserting the file path into the footer of a document.

Macros In Microsoft Office Word 2007, you can automate frequently used tasks by creating and running macros. A macro is a series of commands and instructions that you group together as a single command to accomplish a task automatically. Show the Developer tab Click the Microsoft Office Button , and then click Word Options. Click Popular. Under Top options for working with Word, select the Show Developer tab in the Ribbon check box.

Macros Record a macro On the Developer tab, in the Code group, click Record Macro. In the Macro name box, type a name for the macro.  Note   If you give a new macro the same name as a built-in macro in Office Word 2007, the new macro actions will replace the built-in macro. To view a list of built-in macros, on the Developer tab, in the Code group, click Macros. In the Macros in list, click Word Commands. In the Store macro in box, click the template (template: A file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files. For example, Word templates can shape a single document, and FrontPage templates can shape an entire Web site.) or document in which you want to store the macro.  Important   To make your macro available in all documents, be sure to click Normal.dotm. In the Description box, type a description of the macro.

Macros Do one of the following: Begin recording  To begin recording the macro without assigning it to a button on the Quick Access Toolbar or to a shortcut key, click OK. Create a button  To assign the macro to a button on the Quick Access Toolbar, do the following: Click Button. Under Customize Quick Access Toolbar, select the document (or all documents) for which you want to add the macro to the Quick Access Toolbar.  Important   To make your macro available in all documents, be sure to click Normal.dotm. Under Choose commands from dialog box, click the macro that you are recording, and then click Add. To customize the button, click Modify. Under Symbol, click the symbol that you want to use for your button. In the Display name box, type the macro name that you want to display. Click OK twice to begin recording the macro. The symbol that you choose is displayed in the Quick Access Toolbar. The name that you type is displayed when you point to the symbol. Assign a keyboard shortcut  To assign the macro to a keyboard shortcut, do the following: Click Keyboard. In the Commands box, click the macro that you are recording. In the Press new shortcut key box, type the key sequence that you want, and then click Assign. Click Close to begin recording the macro. Perform the actions that you want to include in the macro.   To stop recording your actions, click Stop Recording in the Code group.

Macros For more information on working with Macros: Run a Macro On the Developer tab, in the Code group, click Macros. In the list under Macro name, click the macro that you want to run. Click Run. For more information on working with Macros: http://office.microsoft.com/en-us/word/HA100997691033.aspx

Training The Human Resources office has vouchers for offsite training in all aspects of Office 2007 including Outlook through Kaplan

More Questions?? If you still have questions, contact IT at 6411 or sarah.lyon@wmitchell.edu. If I don’t have the answer, I can help you find someone who does.