Division of Vital Records Business Updates October 11, 2016

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Presentation transcript:

Division of Vital Records Business Updates October 11, 2016 Virginia Department of Health Division of Vital Records Business Updates October 11, 2016

Centers for Disease Control and Prevention (CDC) National Center for Health Statistics (NCHS) Task Order Request for Proposal (TORP) Title: Improving the Timeliness and Quality of State Electronic Death Registration System Performance Period – April 15, 2016 – April 15, 2018 Scope of Work Improve the timeliness and quality of the mortality records submitted to NCHS Within 2 years we must Register at least 80% of deaths electronically through EDRS Transmit to NCHS death information within 10 days from date of death Transmit specified caused of death to the State epidemiologists within 1 day of the death registration

DVR Proposal Submitted proposal on March 16, 2016 Proposal had two components Training Stakeholders and Marketing EDRS Field Services Unit Establish an EDRS Stakeholders’ User Group Statewide EDRS Training Participating in Stakeholders Conferences and Meetings Application (EDRS) Enhancements Web Browser Enhancements On-line User Registration Received Grant on April 15, 2016

TORP Monthly Reports to NCHS Accomplishments to date Created Project Plan Identified three Field Service Representatives Positions Established EDRS Stakeholders’ User Group Attended two conferences Signing of new EDRS users Development continues on EDRS enhancements Trained LHD Deputy Registrars Death Certificate and EDRS training at JTCC

DVR Field Representatives Status Update Three positions identified One lead position Two support positions Job descriptions written Working with Office of Human Resources Waiting on approval to hire

LHD Deputy Registrar Training Deputy Registrars hired within the past 18 months Code and Regulations General Assembly Updates §32.1-269.1 Customer Service ID requirements Eligibility Reporting vital events Permits Birth Certificates Home Births Quality Assurance Fetal Death Death Certificates Amendments Administratively Judicial EDRS Processing request Printing death certificates Marketing EDRS

John Tyler Community College Funeral Service Program Date - September 15, 2016 Number of students - 24 Death certificate training Code of Virginia Administrative Code How to complete the demographic information EDRS Training Demo the EDRS Hands on training for students