Presentation on theme: "1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration."— Presentation transcript:
1 Oregon Vital Events Registration System Electronic Death Registration System Information and Demonstration
2 What is an Electronic Death Registration System (EDRS)? Paperless death certificates Web based technology Biometric (fingerprint) authentication Disposition permit printing at funeral home Printing certified copies at the county office Electronic amendments and corrections
3 Overall benefits of an EDRS Improved timeliness Higher quality More efficient communication – participants interact electronically Increased security
4 Who benefits? Families Funeral directors Medical professionals and medical examiners Local and state registrars Federal, state, and local agencies Public health researchers
5 Specific benefits of EDRS… Faster service to families Electronic referrals between funeral directors and medical certifiers “Drop to paper” feature if the funeral director or medical certifier is not utilizing EDRS Electronic SSN verification forthcoming Medical certifiers are able to initiate the death certificate without waiting for the funeral home
6 More specific benefits of EDRS… Conformance with a 2002 American Medical Association Resolution calling for more uniform cause of death reporting Automatic error checking Reduces internal inconsistencies Reduces missing values Electronic corrections and amendments Amended/corrected records immediately available at the county – no fax, no fuss
7 What does the Oregon EDRS look like? The Oregon EDRS software is called DAVE, which stands for Database Application for Vital Events.
20 Funeral Director Print Forms Working copy, for your records Drop-to-paper, if medical certifier is not part of the EDRS system Disposition permit
21 Medical Certifier Begins Case The medical certifier receives a system- generated email when the funeral director requests medical certification. They login to DAVE and select the case from the internal message requesting medical certification. Medical certifiers can also start a case, which the funeral director can later locate and then complete the personal information.
30 Medical Certifier Print Forms Working copy, for your records Drop-to-paper, if the funeral director is not part of the EDRS system
31 Immediately Registered The case is immediately and automatically registered unless there is information that requires review by the Registrar. Cases requiring review include rare or reportable causes of death, possible duplicate record, etc. Our goal is to review cases within 24 hours of receipt. The funeral director will be automatically notified when a case is registered.
32 Amend Records Amendments to the death certificate can be submitted by funeral directors or medical certifiers within DAVE. Our goal is to process amendments with 24 hours after receipt. After submitting the amendment, replacement certificates can be immediately ordered and they will be issued as soon as the amendment is processed and the original certificates have been returned.
37 Registrar Ordering Process State and County registrars can process certificate orders within DAVE for fully electronic records or paper records that have been processed by the State. County registrars may also continue to issue copies from paper certificates. Orders may be received from funeral directors directly through DAVE or manually.
47 Next steps… January-August 2006Testing of Customized System Early August 2006Pilot Site Refresher Training August-Sept. 2006Pilot of System Mid-September 2006Statewide Rollout Begins January 2007Electronic Birth Registration System (EBRS) begins August 2007EDRS Statewide Rollout complete