End user Intergration ACTIVE@WORK AMBIENT ASSISTED LIVING JOINT PROGRAMME CALL 6 PROJECT COORDINATORS DAY 27th, February ,2014 End user Intergration ACTIVE@WORK Rosana Valle Soriano (ATOS)

AGENDA What is Active@ work? Pilots & Target Groups 1 What is Active@ work? 2 Pilots & Target Groups 3 Goals of User Integration 4 User Integration Procedure: Recruitment Methods 5 User Integration Procedure: Ethics 6 Exit Strategy 7 Integration of results into development process

1 What is Active@ work? The Active@work project is a Virtual Assistant tool able to assist senior workers to continue executing their daily work Main objectives: Development of a Cognitive System; capable of constantly monitoring and triggering the health status of older adults at workplace, by collecting and analyzing both health and ambient data. And a proactive and predictive solution capable of triggering alert message in case of personal health risk. A collaborative platform ; capable to share experiences between senior workers and younger colleagues. Providing 4 services (Knowledge share, Consulting services, Tutorial services and Ideas Farm) Virtual Assistant; capable of providing adaptive and personalized learning plans and pathways including the use of new technological devices such as tables or any other mobile device.

Pilots & Target Groups 2 TWO PILOTS IMPLEMENTATIONS: The 1st Pilot will be deployed by a German Employee Healthcare institution (BMDC – Beltz Medical Klinik GmbH) The 2nd Pilot will be deployed in a large Consultancy Company (ATOS – ATOS Spain S.A.U) TARGET GROUPS: Primary end-users: Senior workers in the Service Sector. 1st Pilot will focus on middle management and subordinates (20 end users) 2nd Pilot will focus on senior management personnel (10 managers over 55) Secondary end-users: Colleagues, Superiors and their personal doctor Tertiary users: Companies, governmental institutions and technology provicers.

Goals of User Integration 3 Goals of User Integration End-user requirements and suggestions will be collected at the very early stage of the project, this will help to: design and develop the features in the pilot application planning the usability testing of early laboratory prototypes. Usability requirements adapted for senior and retired workers will be provided, taking into account their particular needs. Delivery of the first prototype in real environment to fully test technical and functional aspects at M19 of the project The prototype will be running until the end of the project.

User Integration Procedure: Recruitment Methods 4 User Integration Procedure: Recruitment Methods Implementation of specific criteria for the selection of the users ( Age, Physical Activity, Job Position, etc..) Pilot’s information workshops (Detail information about the project requirements, Pilot Duration, Work plan for all activities during the pilot , Expected outcomes, etc.. Interviews and questionnaires with the selected end-users will be performed. After the selection process , mutually agreed procedure should be developed and clearly documented. Signature of the Informed Consent Form & other recruitment material should be provided Contingency plan: Recruitment more participants in case of any dropouts. Techniques Consider the participant’s perspective (costs and benefits) Stress the relevance of the research Enhance generic and personal skills and interpersonal communication skills Establish adequate training and supervision, targets and investigator incentives Implement assertive tracking procedures using various modes of communication http://apt.rcpsych.org/content/9/3/229.full#sec-16

User Integration Procedure: Ethics 5 User Integration Procedure: Ethics The consortium will create an Ethical Advisory Board and will cooperate with the technicians to define ethical requirements and constrains for the project. Before the pilot starts, every users must be informed of the process and the data that will be collected during the pilot . All the users must signed an Informed Consent Form. Data protection measures and procedures will not expire until the data are destroyed (at the end of the project); Personal data will have an appropriate degree of security Sensors must be very discreet in order to preserve users’ dignity, especially in the case of senior consultants

6 Exit Strategy The exit strategy is oriented to avoid negative reactions among end-users as the project is concluded. Active@Work Strategy 1.- creation of a spin-off intended to further develop and commercialize the resultant product of this project. 2.- Developers will compromise to allow access to the developed system for two years more after the project ends. 3.- The project web site will include tutorial to be downloaded. 4.- Study the possibility of transferring activities to local institutions, communities or even sponsors.

Integration of results into development process 7 Integration of results into development process End user Requirements First Prototype & Pilot implementation First User Evaluation & feedback. Final evaluation & Validation Report

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