MICROSOFT ACCESS With your host: Daniel McAllister

Module 3: Queries Create “select queries” So-named because you get to SELECT Which fields will be displayed How the data should be sorted Which records will be displayed (filtering criteria) - 9:45 break - Create multi-table queries Which creates temporary “joins” Implement query parameters These ask the user what they want to see

Module 4: Additional Queries, & Importing/Exporting Objects & Data Perform calculations in a query With numbers or words Create Totals queries (like Excel’s Subtotals) Create Crosstab queries (Like Excel’s Pivot table) - 2:45 cookie break – Create Action Queries Make tables, update data, delete data, add to the end of an existing table (append) Import/export data Link tables from one database to another

SQL (Structured Query Language) reserved words AND means that ALL criteria-tests must be true at the same time for a record to make my results-list OR means that a record will make my results list as long as ANY of the criteria-tests are true NOT means “show me all records that are not blank, but exclude those that I said NOT to show” NULL means blank (empty)

What fields do I need for my Action Queries? Make table = all the fields that I want in the new table Delete query = The fields that will be the criteria for choosing which records to delete Update query = the criteria field(s) that determine which records should be updated. Also, I need the actual field that will be updated. Append Query = all the fields that are already in the table to which we will be appending

Resources www.learnit.com/files www.learnit.com/handouts www.learnit.com/manuals User name = manuals (not case sensitive) Password = password (lowercase) Databasedev.co.uk Book$ from Micro$oft Pre$$ Access 2010 – Step by Step =~ $20 Access 2010 – Inside Out =~ $25

Database Objects Tables Store our data Reports Printouts with formatting & totals Queries Ask questions of our tables Forms Enter data (usually 1 at a time) Lookup (usually many records)