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WELCOME Project Management Cycle (P.M.C.)

What is a project? : What is project management?: Project management life cycle : Phase 1 st : Phase 2 nd : Phase 3 rd : Phase 4 th : Thank you : Flow of Presentation

The word Project comes from the Latin word Projectum, which means "something that comes before anything else happens“ A Project is a unique endeavor to produce a set of deliverables within clearly specified time, cost and quality constraints. Jason Westland And project management success factors : On the time delivery Within budget delivery High quality delivery Trying to manage a Project without Project management is like trying to play a football game without a game plan. K. Tate What is a project?

Project Management is the skills, tools and management processes required to undertake a project successfully. It incorporates: Project management components What is Project Management? Skills Tools

The sequence of phase through which the project will evolve is a project life cycle. A project life cycle is basically defined by its phases according to which a project swims through and finally reaches to handover stage. The Project Life Cycle refers to a series of activities which are necessary to fulfil project goals or objectives. Project Life Cycle

Project communication Project initiation Project planning Project execution Project closure Project Management life Cycle

Project initiation : Create a document outlining the product or project. This initial document is informal compared to project charter. It simply describes what will be created or what the overall goal is of the project. A project feasibility report will need to be completed. Before investing too much time in a project, you must check to see whether or not it is feasible that you will be able to complete the project, product, or process with the available resources. In this first step you provide an overview of the project in addition to the strategy you plan on using in order to achieve the desired results. Phase 1 st

Project planning : The next phase, the planning phase, is where the project solution is further developed in as much detail as possible and the steps necessary to meet the project’s objective are planned. In this step, the team identifies all of the work to be done. The project manager should write project plans that outline what is being done and what items and actions are needed to do it. Phase 2 nd Create a Project plan Create a Resource Plan Create a Financial Plan Create a Quality Plan Create a Risk Plan Create an Acceptance Plan Create a Communications Plan Create a Procurement Plan

Project execution : Once you’ve got your plan completed, you can begin executing and controlling your project. This is the phase in which the deliverables are physically built and presented to the customer for acceptance. While each deliverable is being constructed, a suite of management processes are undertaken to monitor and control the deliverables being output by the project. These processes include managing time, cost, quality, change, risks, issues, suppliers, customers and communication. During this phase the work is implemented, controlled and monitored. Once all the deliverables have been produced and the customer has accepted the final solution, the project is ready for closure. The project management life cycle phase, execution, begins when team members actually begin working on the tasks assigned them by the project manager. During the project execution phase, the following tasks are completed: Time management - the project manager checks to ensure that the project is being completed on schedule. Cost management - the PM ensures that all expenses are accounted for and necessary Quality management - is the quality of the product or process to the specifications of the stakeholders? Issue management - during the execution phase, issues should be carefully tracked so that the project manager and other team members are aware of any problems that come up during execution. Phase 3 rd

Project closure : involves releasing the final deliverables to the customer, handing over project documentation to the business, terminating supplier contracts, releasing project resources and communicating project closure to all stakeholders. The last remaining step is to undertake a Post Implementation Review to identify the level of project success and note any lessons learned for future projects. Project closure involves the following steps: Writing a project closure report. This report includes information such as the project sign off, releasing of the staff, cost management and schedule management strategies, lessons learned through the project, and what the results of the project were. Redistributing resources that were assigned to the project. Filing any administrative paperwork regarding the project's completion. Phase 4 th

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