An Enlighten-ed view of Repository and Current Research Information System Integration William J Nixon and Marie Cairney University of Glasgow RSP Administrators Workshop 11 th August 2010, University of Oxford With Thanks to Valerie McCutcheon and the Enlighten Team

The Enrich Project (April 2009 – March 2010) About Repository and Research System Integration Key Objectives –Establish Enlighten as a comprehensive University-wide repository and central publications database –Create staff profiles using data from core institutional systems including the repository and the Research System –Ensure compliance with funders’ open access grant and award policies using the Research System –Improve publicity for research activity and outputs Funded by JISC as part of the Inf11 Programme

Current Research Information Systems a database or other information system storing data on current research by organizations and people, usually through some kind of project activity, financed by a funding programme. The EC-recommended standard CERIF (Common European Research Information Format) is the glue that holds the information systems together, allowing for interoperability [EuroCRIS]

Overview of Research Systems Student System Research Mapping System & Web Pages Research System Enlighten - Institutional Repository Finance System Human Resources System

Research System

Our Research System [Screenshot]

The Research Lifecycle Pre-AwardAwardPost-Award Stage 1: Pre-Project Stage 2: Create Project / Application Stage 3: Award Receipt Stage 4: Finance Project Initiation Stage 5: Project Management Stage 6: Project Completion

Enlighten [Screenshot]

Our Publications Policy

Enlighten: Extending our range of content types

State of Enlighten - August ,500 User records 28,000+ Publication records 2,800+ Full text papers

Faculty Overview

Scaling up: Enlighten’s Growth Source: ROAR

Browse by Research Name [Screenshot]

Browse by Project Code [Screenshot]

Record with Funder Data [Screenshot]

Additional Project/Funder Data [Screenshot]

Staff A to Z with Publications [Screenshot]

Repositories Role in Impact and Output Agenda Assist with impact plans Identify users of our research and best channels to get it to them Have better ways of articulating the benefits and getting the beneficiaries to confirm this Capture the benefits Capture outputs and impacts and associate them with funders

Impacts and Output: CRIS and IR Integration Research System REF System/ Impact Licences Collaborations Conferences Consultations IP Manager Institutional Repository

Our Enlighten team 1 Team Leader 3 Assistants With additional support from colleagues in IT Services and Research and Enterprise Enlighten managed by William Nixon and Morag Greig

We do … Daily check of review files Mediated and proxy deposits In press and embargoed items Enquiries Theses (and EThOS)

Impact on staffing levels Publications database Backfilling –Departmental databases and websites Key issues –Author identification and assignation [GUID] –Co-author challenges –De-duplication on title –Variable metadata –DOI checking/resolution –Checking Funder data

We don’t work alone Co-opted Library staff Colleagues in Research and Enterprise Support from IT Services Faculty administrative staff Academic colleagues High Level Library and University Support –University Librarian and Vice-Principal (Research)

Benefits of Institutional System integration Increasing deposits with our institutional login with (GUID) Providing a new Glasgow Author browse view Surfacing Funder data (from our Research System)

Increasing Deposit: Institutional Login 12,500 user records in Enlighten Staff now automatically have an account Includes Honorary and Associate members Authentication using GUID Password’s reset from central service Increased take-up of staff self-deposit

Browsing by Glasgow Author New Glasgow Author view Replaced “All author view” Uses staff names in the Staff A to Z Independent of name cited in the publication Publications linked to author with GUID Glasgow author autocomplete field now available which includes and GUID No need to add or use Staff Number

Browse by Glasgow Author [Screenshot]

Surfacing Funder Data New Funding option in the deposit workflow Use project data from the Research System but only includes projects marked as "publicity yes“ – Enlighten staff will check. New Research Funder browse view Funder data can be added with a new autocomplete field

Keeping a high profile Publicising developments alerts for depositors In-house overviews Library on demand videos Yammer VisibleTweets

Enlighten: Approve with Notification

Ongoing Work: Repository and Research System Comprehensive coverage of publications Full text download statistics and reports to depositor and author when the records is made public Additional project data “Find More” full text search Publications embedded in the Staff A to Z Revision of Faculty view into Schools Impact and the REF….

An Institutional Exemplar – 3 P’s PeoplePoliciesProcesses

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