The KN-BAS: Kiyawana Nuwana Bookshop Automation System is to automate all operations in the Kiyawana Nuwana bookshop. It includes the Store Sales Management, Inventory Management, User Management, Payroll, Administration Functions and Report Generation. Problems with the Current Manual System Accuracy of the paper based work can be low It is very time consuming to get a summary of details Searching is quite hectic task for a person. No way to check the different queries which may arise at various stages of processing. Inconsistent Data

Objectives Reducing time in activities:- Reduce the time taken process the query the availability of a book, update stock, generate sales statistic, monitoring all records etc. Centralized data handle:- Transfer the data smoothly to all the departments involved and handle the data centralized way. User wise system security:- To provide proper data security by not allowing unauthorized personnel to access data that they are not supposed to handle. Scope The wide scope of the project is to computerize their existing manual system. The new technology will make their system more reliable, secure and easy to use for end users practically and visually.

Requirements Gathering Methods – Arranged interviews – conduct meetings – Observations were made – Prototypes Functional Requirements – User Registration – Handling Transaction – POS – Stock Controlling – Payroll – Generate Reports – Administrational Control Non-Functional Requirements – High Reliability – Low Response Time – Need to maintain the stability of the system − Security Requirements

Hardware Requirements Software Requirements ServerClient ProcessorIntel Pentium IV 2.40GHz Memory1 GB RAM512 MB RAM Hard Disk20 GB Free Hard Disk Space10 GB Free Hard Disk Space Network6 ports Switch and straight-through cables. ServerClient Operating SystemMicrosoft Windows XP Professional Service Pack 2 PHP EngineVersion 5. Included in XAMPP-Windows Web ServerApache HTTP Server 2.2. Included in XAMPP-Windows Database ServerMySql Server 5.0. Included in XAMPP-Windows Internet BrowserMozilla Firefox (version 3.5.2)

Handling Transaction between book shop and the supplier

Handling Transaction between book shop and the customer

Daily sales Handling

Generating staff members payroll sheet

Handling administration function

User logout and Change user password

Help documents

Kiyawana Nuwana Book Shop SupplierSupplier Purchase Order Form Goods Received Note ChequeCheque Delivery Note InvoiceInvoice

The system is based on menu driven interfaces. Menu selection will be done by using the mouse. Confirmation messages on taken actions, input acceptance and error conditions will be displayed after each input. Error messages will be displayed at the time of detection of input errors and the system errors.

Increments of sales, reduction of the workload, and the capability of providing the service of the supply the portrait on customer demand are the major achievements. FUTURE WORK As a major improvement an online ordering and delivering system through a web site which interacts with a local system can be introduced. And also it will make a positive impact on the system would be to include a payment gateway for the web site. A barcode reader can be built into the POS (Point-of-Sales) terminal. An EFT (Electronic Funds Transfer) can be introduced. A credit card (or debit card) is swiped through a card reader to read the customer‘s bank account details.