Practicum Planning for Spring 2015 Lorraine J. Guth, Ph.D., Professor Practicum Coordinator IUP Department of Counseling Important Note: Information contained in this PowerPoint Presentation is subject to change.

Agenda Purpose of practicum meeting Overview of practicum requirements Overview of paperwork Process for paperwork submission *Attendance to this meeting does not guarantee seats in the class. Class size is limited. Registration is on a first come, first serve basis. Classes are offered according to the tri-semester schedule. 2

Getting Started 1.Informed Consent-We are recording this meeting 2.Make sure to sign in on the appropriate sheet (school or clinical mental health counseling) and campus location (Indiana or Penn Center) 3.Moodle page 4.Website for Practicum Information Courses listed in this PowerPoint are subject to change 3

Overview of Requirements 4 Direct Service Minimum of 20 Hours on Site Direct Service (Individual Counseling): 15 hours Direct Service (Group Counseling): 5 hours Elementary Age Students/Clients (5-12) Indirect Service Minimum of 30 hours Group Supervision at the University (1.5 hours weekly) Individual or Triadic Supervision at the University (1.0 hour weekly) Individual Supervision at the Site (1.0 hour weekly) Other indirect contact services (i.e. research, session preparation, note writing) Indirect Service Total: Approximately 30 hours TOTALApproximately 50 TOTAL clock hours for Elementary Practicum Overview of Requirements for COUN 667: Elementary School Counseling Practicum Indiana Campus – This practicum is offered in a site based format. Penn Center - This practicum is offered in a site based format.

5 Direct Service Minimum of 20 Hours on Site Direct Service - Individual Counseling: 15 hours Direct Service Total - Group Counseling: 5 hours Secondary Age Students/Clients (13-21) Indirect Service Minimum of 30 hours Group Supervision at the University (1.5 hours weekly) Individual or Triadic Supervision at the University (1.0 hour weekly) Individual Supervision at the Site if placement is site based (1.0 hour weekly) Other indirect contact activities (i.e. research, session preparation, note writing) Indirect Service Total: Approximately 30 hours TOTAL Approximately 50 TOTAL clock hours for Secondary Practicum Overview of Requirements for COUN 659: Secondary School Counseling Practicum Indiana Campus – Class offered in a campus based format. Penn Center – Class offered in a site based format.

6 Direct Service Minimum of 30 Hours on Site Direct Service - Individual Counseling: 30 hours Indirect Service Minimum of 45 hours Group Supervision at the University (1.5 hours weekly) Individual or Triadic Supervision at the University (1.0 hour weekly) Individual Supervision at the Site if placement is site based (1.0 hour weekly) Other indirect contact activities (i.e. research, session preparation, note writing) Indirect Service Total: Approximately 45 hours TOTAL Approximately 75 TOTAL clock hours for Individual Practicum Overview of Requirements for Clinical Mental Health COUN 657: Individual Practicum (Clinical Mental Health) Indiana Campus – Class offered in a campus based format or a site based format. Penn Center – Class offered in a campus based or a site based format.

7 Direct Service Minimum of 10 Hours on Site Direct Service - Group Counseling: 10 hours Indirect Service Minimum of 15 hours Group Supervision at the University (1.5 hours weekly) Individual or Triadic Supervision at the University (1.0 hour weekly) Individual Supervision at the Site if placement is site based (1.0 hour weekly) Other indirect contact activities (i.e. research, session preparation, note writing) Indirect Service Total: Approximately 15 hours TOTAL Approximately 25 TOTAL clock hours for Group Practicum Overview of Requirements for Clinical Mental Health COUN 669: Group Counseling Practicum (Clinical Mental Health) Indiana Campus – Class offered in a campus based format or a site based format. Penn Center – Class offered in a campus based format or a site based format.

Other Requirements All direct counseling hours must be face-to- face, in person at the site location. In home counseling is not permitted. Sites must permit video-recording or audio- recording of counseling sessions. These recordings must be brought to campus for supervision with your faculty supervisor and practicum class. 8

All counseling sessions must take place at the site location. Client recruitment advertisements must be in accordance with the ACA Code of Ethics (ACA, 2014) and be approved in advance by the faculty supervisor and site supervisor. Advertisements for off-campus counseling services are not permitted to be displayed at any IUP facility. Use IUP Required Informed Consent Form (Appendix K) and provide a signed copy to faculty supervisor for each client. Complete any other paperwork required by the site. Please read the practicum handbook for additional requirements. 9 Other Requirements

Accruing Practicum Hours In order to facilitate counselor trainee development, it is expected that practicum students will accrue their hours over the entire duration of the semester. The practicum experience should involved staggering client/student sessions throughout the semester. Students in COUN 657-Individual Practicum (Clinical Mental Health), COUN 659- Secondary School Counseling Practicum, & COUN 667- Elementary School Counseling Practicum must be on site seeing clients/students for a minimum of 10 weeks of the semester. 10

Weekly Course Format Typically class time is 2.5 hours (4:45-7:15 or 7:20-9:50) For practicum, you have: –Group supervision (no more than 6 students) for 1.5 hours per week –Individual (1 student) or triadic supervision (2 students) at the university 1.0 hour per week Therefore, group supervision is typically: 4:45-6:15 or 5:45-7:15 Triadic/Individual supervision is scheduled with your individual instructor. IT MAY BE HELD OUTSIDE THE TYPICAL CLASS TIME 11

Policy and Procedure for Clearances The policy is available online at “for students,” “practicum information” OR on the practicum Moodle page “Policy and Procedure for Clearances and Liability Insurance” Location for submission Attn: Ms. Kelly Montanti Department of Counseling 1175 Maple St. Stouffer Hall, Room 206 Indiana, PA

Important Note About Clearances It is your responsibility to have current required clearances, liability insurance, and TB test during the duration of your practicum. If this policy is violated, you will be immediately referred to the Student Issues Committee and you will be removed from Practicum. 13

Clearances Required Clinical Mental HealthSchool Professional liability insurance ($1 million per claim/$3 million per occurrence coverage) Act 34, Criminal Record Clearance, less than one year old Act 151, Child Abuse Clearance, less than one year old Professional liability insurance ($1 million per claim/$3 million per occurrence coverage) Act 24, Arrest and Conviction Clearance, less than one year old Act 34, Criminal Record Clearance, less than one year old Act 151, Child Abuse Clearance, less than one year old Act 114, Federal Clearance, within the last five years (needs to be updated if student is not continuously enrolled in Fall and Spring semesters) TB test, less than one year old (school districts may require shorter time periods at practicum or field placement) 14

Clearances Required A few Important Notes 1.When getting your Federal Fingerprinting Clearance (Act 114 for School Counselors), you must get a PDE clearance (PA Department of Education) 2.Please be advised that with any clearance requirements, a particular site may require additional clearances or have more stringent regulations that these guidelines. 15

Policy and Procedure for Affiliation Agreements Affiliation Agreement forms and processes are under University revision. See Handout. -Dr. Dandeneau 16

Policy and Procedure for Affiliation Agreements What is an Affiliation Agreement? It is a legal document signed by a site and IUP that outlines the responsibilities/liabilities of all parties during an off-site placement You cannot complete Practicum at a site that does not have an Affiliation Agreement in place 17

Policy and Procedure for Affiliation Agreements The policy is available online at “for students,” “practicum information” OR on the practicum Moodle pagewww.iup.edu/counseling “Policy and Procedure for Affiliation Agreements” A blank copy of the “Affiliation Agreement” (the actual document that is signed) is also available on the website and the Moodle page 18

Policy and Procedure for Affiliation Agreements The list of sites with Affiliation Agreements are available online at “for students,” “practicum information” OR on the practicum Moodle pagewww.iup.edu/counseling “Practicum Sites with Affiliation Agreements” 1.If you have an identified site, check to see if it is on the list of sites that have a current agreement in place. 2.If the site IS on the list, submit the Department of Counseling Affiliation Agreement Receipt (Appendix F) indicating that the site has an agreement 3.If the site is NOT on the list, submit a signed Affiliation Agreement and the Receipt (Appendix F) 19

Policy and Procedure for Affiliation Agreements Please note: Affiliation agreements are valid for five years and are designed to cover an entire school district or entire agency (rather than a specific school or single agency location). Therefore the entire school district or agency should be listed on the agreement. Please print or type the needed information onto the agreement. 20

Site & Site Supervisor Requirements SitesSite Supervisors 1.Opportunity to conduct group and/or individual counseling 2.ALL sessions MUST be face to face, in person at the site location. In-home counseling is not permitted. 3.All sessions must be recorded. 4.IUP informed consent form must be completed with each client/student. 5.It may be your place of employment if meets practicum requirements. 1.Master’s degree in counseling or related clinical field. 2.Two years post master’s clinical experience. 3.Will meet with you one hour per week for individual/triadic supervision. 21

Pre-Practicum Planning Step 1: Attend Practicum Meeting Step 2: Review Handbook & Eligibility Requirements  All program prerequisite courses must have be completed. Step 3: Practicum Registration  You must register for classes on October 27, 2014 Step 1: Attend Practicum Meeting Step 2: Review Handbook & Eligibility Requirements  All program prerequisite courses must have be completed. Step 3: Practicum Registration  You must register for classes on October 27,

Pre-Practicum Planning continued… Step 4: Site Selection (Only required if site based practicum)  Review site requirements specified in the Practicum Planning Manual.  Learn about Practicum sites that seem most appropriate in satisfying the Practicum requirements and meeting your personal and professional goals. A database is available to help with choices.  Select your top choice as a Practicum site and contact the site for an informal interview. Be prepared to do the following:  Provide a copy of the Site Supervisor letter and your résumé to agency or school personnel.  State why you want to explore Practicum opportunities at their site.  Determine if the site can meet the Practicum requirements.  Determine if there is a mutual agreement for placement. If so, notify them that they will have to complete an Affiliation Agreement with IUP.  Work with the site supervisor to complete the Practicum Site Information Form, the Practicum Contract and the Checklist for Site Supervisor Qualification forms.  Work with the site supervisor to obtain client/student signatures for the REQUIRED Informed Consent Form. (Please note you may not begin your practicum experience until the Practicum Coordinator has approved your practicum paperwork and site). Step 4: Site Selection (Only required if site based practicum)  Review site requirements specified in the Practicum Planning Manual.  Learn about Practicum sites that seem most appropriate in satisfying the Practicum requirements and meeting your personal and professional goals. A database is available to help with choices.  Select your top choice as a Practicum site and contact the site for an informal interview. Be prepared to do the following:  Provide a copy of the Site Supervisor letter and your résumé to agency or school personnel.  State why you want to explore Practicum opportunities at their site.  Determine if the site can meet the Practicum requirements.  Determine if there is a mutual agreement for placement. If so, notify them that they will have to complete an Affiliation Agreement with IUP.  Work with the site supervisor to complete the Practicum Site Information Form, the Practicum Contract and the Checklist for Site Supervisor Qualification forms.  Work with the site supervisor to obtain client/student signatures for the REQUIRED Informed Consent Form. (Please note you may not begin your practicum experience until the Practicum Coordinator has approved your practicum paperwork and site). 23

Pre-Practicum Planning continued… Step 5: Submit Required Paperwork by Specified Date November 7, 2014  For Campus Based Practicum Students- To the Practicum Coordinator:  Appendix B: Practicum Checklist and Student Agreement Please mail or deliver to : Lorraine J. Guth, Ph.D., Field Experience Coordinator Department of Counseling Stouffer Hall, Room Maple Street Indiana, PA Phone: (724) Fax: (724) Step 5: Submit Required Paperwork by Specified Date November 7, 2014  For Campus Based Practicum Students- To the Practicum Coordinator:  Appendix B: Practicum Checklist and Student Agreement Please mail or deliver to : Lorraine J. Guth, Ph.D., Field Experience Coordinator Department of Counseling Stouffer Hall, Room Maple Street Indiana, PA Phone: (724) Fax: (724)

Pre-Practicum Planning continued… Step 5: Submit Required Paperwork by Specified Date November 7, 2014  For Site Based Practicum Students- To the Practicum Coordinator:  Appendix B: Practicum Checklist and Student Agreement  Appendix C: Practicum Site Information  Appendix D: Site-Based Practicum Contract  Semester dates are January 20, 2015 to May 8, 2015  Appendix E: Checklist for Site Supervisor Qualifications  Appendix F: Affiliation Agreement Receipt  Appendix G: Affiliation Agreement (if needed) Please mail or deliver to : Lorraine J. Guth, Ph.D., Field Experience Coordinator Department of Counseling Stouffer Hall, Room Maple Street Indiana, PA Phone: (724) Fax: (724) Step 5: Submit Required Paperwork by Specified Date November 7, 2014  For Site Based Practicum Students- To the Practicum Coordinator:  Appendix B: Practicum Checklist and Student Agreement  Appendix C: Practicum Site Information  Appendix D: Site-Based Practicum Contract  Semester dates are January 20, 2015 to May 8, 2015  Appendix E: Checklist for Site Supervisor Qualifications  Appendix F: Affiliation Agreement Receipt  Appendix G: Affiliation Agreement (if needed) Please mail or deliver to : Lorraine J. Guth, Ph.D., Field Experience Coordinator Department of Counseling Stouffer Hall, Room Maple Street Indiana, PA Phone: (724) Fax: (724)

Pre-Practicum Planning continued Step 6: Practicum Approval  After all paperwork is reviewed and found to meet eligibility requirements, you will receive an from the Practicum Coordinator stating that you are approved for Practicum. After receiving this approval , you may begin your practicum experience on the first day of the IUP semester.  Spring Semester January 20, 2015 Step 6: Practicum Approval  After all paperwork is reviewed and found to meet eligibility requirements, you will receive an from the Practicum Coordinator stating that you are approved for Practicum. After receiving this approval , you may begin your practicum experience on the first day of the IUP semester.  Spring Semester January 20,

Pre-Practicum Planning continued Step 7: Clearance Verification  You should verify with the Departmental Contact for Clearances that all clearances are current prior to the start of practicum. Step 7: Clearance Verification  You should verify with the Departmental Contact for Clearances that all clearances are current prior to the start of practicum. 27

Additional Materials for your Reference Appendix H – the evaluation your supervisor(s) MUST complete for you at the end of the semester Appendix I – the evaluation you MUST complete about your site supervisor at the end of the semester (if site-based practicum) Appendix J – the Practicum Log that you will use to document your hours during practicum Appendix K – REQUIRED informed consent form (This form must be completed for each client/student before sessions begin) 28

Spring Class Schedule Please refer to the Spring 2015 Practicum Classes handout to see the practicum classes that may be offered in the Spring 2015 semester. Important Note: Some classes indicate they are for a cohort; if you are not in the cohort specified for the class, you are not permitted to register for the class. 29

Registration for Spring 2015 Monday October 27 9:00 am Important: Check your status on MyIUP for any holds that may impact your registration Make sure to get your updated PIN number from your advisor Even though you attended this meeting, you are not guaranteed a seat in the class Seats in classes are on a first come, first serve basis 30

Penn Center Registration In order to be guaranteed a seat, please schedule the first week of registration (October 27 – October 31) Starting 9 a.m. on November 3, seats will not be guaranteed, and students from other cohorts or from the Indiana campus will have the ability to register for any available seats Also, starting at 9 a.m. on November 3, Penn Center students will have the option to register for Indiana campus practicum sections if seats are available 31

Indiana Campus Registration Since seats are first come first serve, it is recommended that you register at 9 a.m. on October 27, because sections are anticipated to fill quickly. Starting at 9 a.m. on November 3, Indiana students may register for a practicum at Penn Center if seats are available and Penn Center students may register for practicum at Indiana Campus if seats are available. 32

Prerequisite Verification Due to the curriculum changes, you should check to see if you had the required prerequisite classes. If there is a problem with prerequisites, please call Kelly Montanti to get a prerequisite override prior to registration. 33

Practicum Student Responsibilities  Complete paperwork.  Request assistance from Faculty Supervisor if needed.  Maintain accurate logs and complete all course requirements.  Act professionally & ethically at all times.  Complete paperwork.  Request assistance from Faculty Supervisor if needed.  Maintain accurate logs and complete all course requirements.  Act professionally & ethically at all times. 34

Important Note on Ethics Appendix B:  I hereby attest that I have read and understand the American Counseling Association Ethical Standards (all students) and American School Counselor Association Ethical Standards (school counseling students) and will practice my counseling in accordance with these Standards. Any breach of these ethics or any unethical behavior on my part will result in my removal from the practicum experience, a failing grade, other disciplinary action, and/or possible removal from the program. Documentation of such behavior will also become part of my permanent record. Appendix B:  I hereby attest that I have read and understand the American Counseling Association Ethical Standards (all students) and American School Counselor Association Ethical Standards (school counseling students) and will practice my counseling in accordance with these Standards. Any breach of these ethics or any unethical behavior on my part will result in my removal from the practicum experience, a failing grade, other disciplinary action, and/or possible removal from the program. Documentation of such behavior will also become part of my permanent record. 35

Ethics Continued…  Department takes ethical codes seriously  Students must adhere to ethical codes including but not limited to:  Confidentiality  Informed Consent  Professional Competence  Impairment  Roles and Relationships with Clients  Supervisory Relationships  Department takes ethical codes seriously  Students must adhere to ethical codes including but not limited to:  Confidentiality  Informed Consent  Professional Competence  Impairment  Roles and Relationships with Clients  Supervisory Relationships 36

Questions/Concerns? Lorraine J. Guth, Ph.D. Professor & Practicum Coordinator Department of Counseling Phone: Fax: Lorraine J. Guth, Ph.D. Professor & Practicum Coordinator Department of Counseling Phone: Fax: