University of Palestine Faculty of Applied Engineering & Urban Planning Civil Engineering Department Engineering Project Management Chapter 1 Introduction Dr.: Ayed A. Zuhud lecture 1

What is Project Project Definition:  A complex, non routine, one-time effort limited by time, budget, resources, and performance specifications designed to meet customer needs.  As defined by the Project Management Institute : a project is a temporary endeavor undertaken to create a unique product, service, or result.

What is Project Major Characteristics of a Project –Has an established objective. –It is unique in some way –Has a defined life span with a beginning and an end. –Requires across-the-organizational participation. –Involves doing something never been done before. –Has specific time, cost, and performance requirements. –It involves risk and uncertainty –It involves the commitment of human, material, financial resource.

Programs versus Projects Program Defined –A series of coordinated, related, multiple projects that continue over an extended time and are intended to achieve a goal. –A higher level group of projects targeted at a common goal. –Example: Project: completion of a required course in project management. Program: completion of all courses required for engineering major.

Comparison of Routine Work with Projects Comparison Between Routine Work with Projects

Project Life Cycle

1 - Defining stage: Specifications of the project are defined; project objectives are established; teams are formed; major responsibilities are assigned. 2- Planning stage: The level of effort increases, and plans are developed to determine what the project will entail, when it will be scheduled, whom it will benefit, what quality level should be maintained, and what the budget will be.

Project Life Cycle 3- Executing stage: A major portion of the project work takes place-both physical and mental. The physical product is produced (a bridge, a report, a software program). Time, cost, and specification measures are used for control. 4- Closing stage: Closing includes three activities: delivering the project product to the customer (customer training and transferring documents), redeploying project resources (equipment/materials to other projects), and post project review (capturing lessons learned).

1-Defining Stages  Define Project Goal Project Goal: is what the project will produce. The project goal should be focused on providing business value to the organization Define clearly and breakdown into deliverables. How will we know if this project is successful given the time, money, and resources invested?  GOALS must be SMART Specific Measurable Achievable Realistic Time-based

1-Defining Stages  Define Project Scope Scope : size of the project Scope Boundary  Project Definition Documents(PDD) At the end of the definition phase, a project definition document must be prepared including: Stakeholders Stakeholder needs Goals Scope Review with key stakeholders, revise & keep updated

2-Planing Stage  Plan Project Defines the agreed upon scope, schedule, and budget Used as a tool to measure the project’s performance throughout the life cycle.  Project Planning Framework Subdivide the Project into Phases Tasks-Sequence, Resources, and Time Estimates Sequence Resources Time Schedule and Budget-The Baseline Plan

3-Executing Plan  Execute Project Plan Manage the project scope, schedule, budget, and people to ensure the project achieves its goal Progress must be documented and compared to the baseline plan Project performance must be communicated to all of the stakeholders

4-Closing Stage  Close Project  Ensures that all of the work is completed as planned  Final project report and presentation to the client  Evaluate Project  Lessons learned to determine those things to do the same and those things to change  Evaluate team member performance  May be audited by an outside third party

Project Management Project Management Defined –The art and science of coordinating people, equipment, materials, money and schedules to complete the project on time, specified quality and pre-set budget. –The Project Management Institute defined: the art of directing and coordinating human and material resource through the life of project by using modern management techniques to achieve pre determined goals and scope, cost, time, quality and participant satisfaction.

The challenge of Project Management The Project Manager –Manages temporary, non-repetitive activities and frequently acts independently of the formal organization. Marshals resources for the project. Is linked directly to the customer interface. Provides direction, coordination, and integration to the project team. Is responsible for performance and success of the project. –Must induce the right people at the right time to address the right issues and make the right decisions.

The Importance of Project Management Factors leading to the increased use of project management: –Compression of the product life cycle –Knowledge explosion –Triple bottom line (planet, people, profit) –Increased customer focus –Small projects represent big problems

Advantages of Project Management Better control of human resources Improved customer relations Shorter development times, lead times Lower costs Higher quality Higher profit margins Improved productivity

Project Management Encompasses Many Disciplines  Operations management  Operations research  Psychology  Sociology  Organization theory  Organizational behavior  Systems thinking and management