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2 DATABASE organized collection of related information.

3 Familiar Printed Databases Telephone Directories Address Books Encyclopedias & Dictionaries

4 Familiar Computerized Databases SIMS (Student Information Management System) Automated Card Catalog CD-Rom Encyclopedias

5 Advantages find data quickly alphabetize & sort faster than people accurate make many different types of reports

6 WHO USES COMPUTERIZED DATABASES? Stores track inventory Travel Agents track customers and reservations Hospitals track patient information

7 PARTS OF A DATABASE Field – category of information. First Name Last Name GradeGender SueJones6F MikeHenry7M JohnSmith8M Fields run up and down, or vertically.

8 Field Name Label at the top of a database column Describes information stored in the column School Name Number of Boys Number of Girls Total Numbers TMS CFMS BMS

9 Record complete set of field entries. TownStateZip Code Popula- tion HampsteadNC ,000 Holly RidgeNC284457,000 Surf CityNC284456,000 Records run left to right, or horizontally

10 Record number number that identifies the sequence of a record in a database. First Name Last Name CourseGrade 1MaryHoweMath93 2MikeJamesScience87 3SallyHicksEnglish76

11 Entry information entered in the fields SoftwareOpera- tions GraphsMath? 1DatabaseManage data Nono 2Spread- sheet Math & numbers Yes 3Word Process- ing Works with words Nono How many entries? 12 number of records X number of fields.

12 PARTS OF A DATABASE COMPUTER BRAND PROCESSORMGHZRAM DellPentium III2256 GatewayPentium II IBM CompaqPentium I7524

13 Lightning Round This is where your class participation grade originates. This is where your class participation grade originates.

14 Field What is the word for a category of information? What is the word for a category of information?

15 Database What is an organized collection of related information?

16 Name a familiar print database (There are 3 in your notes) Address book Address book Telephone directory Telephone directory Encyclopedia Encyclopedia

17 We discussed 3 possible users of COMPUTERIZED DATABASES. Give me one. Travel Agents Travel Agents Hospitals Hospitals Stores Stores

18 Up and down or vertically In which direction do fields run? In which direction do fields run?

19 Field Name What is a label at the top of a database column that describes the kind of information to be stored in the column.

20 Record What is a complete set of field entries? What is a complete set of field entries?

21 We discussed 4 advantages of database. Give one. Can find a specific file quickly Can find a specific file quickly Can alphabetize and sort data faster than people Can alphabetize and sort data faster than people Is as accurate as the data that is entered Is as accurate as the data that is entered Can make many different types of reports Can make many different types of reports

22 Record number What is the number that identifies the sequence of a record in a database?

23 We discussed 3 familiar computerized databases. Name 1. SIMS SIMS Automated card catalogue Automated card catalogue Encyclopedia on CD Encyclopedia on CD

24 Entry What is the information that is entered in the fields in a database? What is the information that is entered in the fields in a database?

25 Side to side, left to right or horizontally In what directions do records run? In what directions do records run? End of lightning round

26 different types of data, like number, text, date/time different types of data, like number, text, date/time Date and Time Date and Time Logical – can be one of two entries, basically YES or NO (ON or OFF -TRUE or FALSE). Logical – can be one of two entries, basically YES or NO (ON or OFF -TRUE or FALSE). Memo – information that does not fit easily into a category such as notes or comments. Memo – information that does not fit easily into a category such as notes or comments. Data Type (Format)

27 Data Type (Format) - cont’d Numeric Numeric Object –any non-text entry. Object –any non-text entry. Text Text

28 Parts of a Database - cont’d File File group of records. group of records. known as a table in some database programs. known as a table in some database programs.

29 Database Views Datasheet/List View – Datasheet/List View – displays data in rows-and-columns displays data in rows-and-columns enter data. enter data. Displays several records at once Displays several records at once Design View Design View place to create field names and data types for a database. place to create field names and data types for a database. Form view Form view display/design one record at a time display/design one record at a time enter information. enter information. Can include pictures, borders, or special formatting. Can include pictures, borders, or special formatting.

30 Creating a Database Create field names and data types Create field names and data types Enter data Enter data Adjust field widths as needed Adjust field widths as needed Add and delete fields as needed Add and delete fields as needed Save the database Save the database

31 Sorting arranging information in alphabetical or numerical order. arranging information in alphabetical or numerical order. Ascending Ascending sorting from smallest to largest. sorting from smallest to largest. Example: A – Z or 0 – 9. Example: A – Z or 0 – 9. Descending Descending sorting from largest to smallest. sorting from largest to smallest. Example: Z – A or 9 – 0. Example: Z – A or 9 – 0.

32 Filter/Query/Search displays records that meet one or more specific criteria. displays records that meet one or more specific criteria. Connectors Connectors OR and AND OR and AND indicate whether records must satisfy one rule (OR) indicate whether records must satisfy one rule (OR) or if both rules must be satisfied (AND). or if both rules must be satisfied (AND).

33 MATHEMATICAL OPERATORS > Greater than < Less than = Equal to >= Greater than or equal to <= Less than or equal to <> Not equal to

34 Manipulating a Database Retrieve file Retrieve file Sort Sort Use questions that involve ascending and descending order Use questions that involve ascending and descending order Filter/Query/Search Filter/Query/Search Use questions that involve one, two, and three criterion Use questions that involve one, two, and three criterion Use questions that change the connector term from and to or Use questions that change the connector term from and to or

35 Database Report organize, summarize, and print selected portions of a database. organize, summarize, and print selected portions of a database.

36 Manipulating continued Create a Report Create a Report Name Report Name Report Choose Layout and Format Choose Layout and Format Choose Fields to Include Choose Fields to Include Determine a Sort Order Determine a Sort Order Create a Filter Create a Filter

37 PRINTING A DATABASE Print the Database Print the Database Choose page orientation Choose page orientation Choose Choose print gridlines, print gridlines, record, and field labels record, and field labels Preview and adjust as needed Preview and adjust as needed Print Print

38 Lightning Round 2

39 Filter/search/query There are three names for the feature that uses questions that change the connector term from and to or. Name one There are three names for the feature that uses questions that change the connector term from and to or. Name one

40 Database Report What allows one to organize, summarize, and print selected portions of a database? What allows one to organize, summarize, and print selected portions of a database?

41 Filter/search/query There are three names for the feature that uses questions that involve one, two, and three criterion. Name one. There are three names for the feature that uses questions that involve one, two, and three criterion. Name one.

42 Sort What uses questions that involve ascending and descending order? What uses questions that involve ascending and descending order?

43 What is the name for the different types of data entered in a database; for example: number, text, date/time, etc.? What is the name for the different types of data entered in a database; for example: number, text, date/time, etc.? Data Type (Format)

44 Date and Time – What data type is used for storing dates and times in a specific format to allow you to do such things as aging an account or time an event? – What data type is used for storing dates and times in a specific format to allow you to do such things as aging an account or time an event?

45 Logical What data type can be one of two entries, basically YES or NO (ON or OFF -TRUE or FALSE)? What data type can be one of two entries, basically YES or NO (ON or OFF -TRUE or FALSE)?

46 Memo What data type is used for information that does not fit easily into a category such as notes or comments? What data type is used for information that does not fit easily into a category such as notes or comments?

47 Sorting What arranges information in alphabetical or numerical order? What arranges information in alphabetical or numerical order?

48 Ascending What is the name for sorting from smallest to largest. Example: A – Z or 0 – 9? What is the name for sorting from smallest to largest. Example: A – Z or 0 – 9?

49 Descending What is the name for sorting from largest to smallest. Example: Z – A or 9 – 0? What is the name for sorting from largest to smallest. Example: Z – A or 9 – 0?

50 Numeric What data type is used to store purely numeric information? What data type is used to store purely numeric information?

51 Object What data type is used for other media types that might include a picture of an employee or product, a sound file, a clip-art image, or any other type of non-text entry? What data type is used for other media types that might include a picture of an employee or product, a sound file, a clip-art image, or any other type of non-text entry?

52 Datasheet/list view This format displays several records at one time. It has two names. What is one of those names? This format displays several records at one time. It has two names. What is one of those names?

53 Text What data type is used to store alphanumeric information and may also be called a character field? What data type is used to store alphanumeric information and may also be called a character field?

54 Connectors What is the name for words like OR and AND used in searching databases which indicate whether records must satisfy one rule (OR) or if both rules must be satisfied (AND)? What is the name for words like OR and AND used in searching databases which indicate whether records must satisfy one rule (OR) or if both rules must be satisfied (AND)?

55 Filter/Query/Search There are three names for the feature that displays records that meet one or more specific criteria. Name one. There are three names for the feature that displays records that meet one or more specific criteria. Name one.

56 File What is the name for a group of records. Also known as a table in some database programs? What is the name for a group of records. Also known as a table in some database programs?

57 What does this symbol stand for? < Less than

58 Form view This format can be used to display/design one record at a time and/or to enter information. Name it. This format can be used to display/design one record at a time and/or to enter information. Name it.

59 What does this symbol stand for? <> Not equal to

60 Design View This format provides a place to create field names and data types for a database. Name it.

61 What does this symbol stand for? >= Greater than or equal to

62 Form View This format can include pictures, borders, or special formatting. Name it. This format can include pictures, borders, or special formatting. Name it.

63 What does this symbol stand for? <= Less than or equal to

64 Datasheet/List View This format displays the table data in a row-and-column format. It has two names. Name one.

65 What does this symbol stand for? > Greater than

66 Datasheet/list view This format is used to enter data. It has two names. Give one of those names. This format is used to enter data. It has two names. Give one of those names.

67 What does this symbol stand for? = Equal to

68 Database Views What is the name for the various ways in which a database can be seen?

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