COMPREHENSIVE Getting Started with Microsoft Office 2007

XP Objectives Explore the programs that comprise Microsoft Office Start programs and switch between them Explore common window elements Minimize, maximize, and restore windows Use the Ribbon, tabs, and buttons New Perspectives on Microsoft Office Access 20072

XP Objectives Use the contextual tabs, Mini toolbar, and shortcut menus Save, close, and open a file Use the Help system Print a file Exit programs 3New Perspectives on Microsoft Office Access 2007

XP Exploring Microsoft Office 2007 Microsoft Office 2007, or Office, is a collection of Microsoft programs – Microsoft Office Word 2007 (documents) – Microsoft Office Access 2007 (workbooks) – Microsoft Office Access 2007 (databases) – Microsoft Office PowerPoint 2007 (presentations) – Microsoft Office Outlook 2007 (information management) A major advantage of Office is integration, the ability to share information between programs 4New Perspectives on Microsoft Office Access 2007

XP Starting Office Programs Make sure your computer is on and the Windows desktop appears on your screen To start a program – Click the Start button on the taskbar – Click All Programs – Click Microsoft Office – Click the name of the program you want to start or – Click the name of the program you want to start in the most frequently used programs list on the left side of the Start menu 5New Perspectives on Microsoft Office Access 2007

XP Switching Between Open Programs and Files Office allows multiple programs to be open at one time Use taskbar buttons to switch between programs or Use Alt+Tab keys to switch between open files 6New Perspectives on Microsoft Office Access 2007

XP Exploring Common Window Elements All Office programs have some common elements 7New Perspectives on Microsoft Office Access 2007

XP Resizing the Program Window and Workspaces Office programs have three sizing buttons – Minimize button (hides window, program only visible on taskbar) – Maximize button (expands window to full screen size) – Restore Down button (returns window to predefined size) Some programs have two sets of sizing controls (like Excel and Word) – Top level controls program window – Lower level controls workspace 8New Perspectives on Microsoft Office Access 2007

XP Resizing Windows and Workspaces 9New Perspectives on Microsoft Office Access 2007

XP Status Bar and Switching Views Status Bar – Located at bottom of program window – Provides information about open file and current task – Information provided specific to program Switching Views – Each Office program has different view options – View changes presentation, but not content 10New Perspectives on Microsoft Office Access 2007

XP Zooming the Workspaces Zooming magnifies or shrinks content displayed in workspace To change zoom percentage – Use Zoom slider at right of status bar – Click Zoom level button to left of Zoom slider – Use Zoom group in View tab on the Ribbon 11New Perspectives on Microsoft Office Access 2007

XP Zooming the Workspaces 12New Perspectives on Microsoft Office Access 2007

XP Using the Ribbon The Ribbon at the top of the program window just below the title bar is the main set of commands that you click to execute tasks 13New Perspectives on Microsoft Office Access 2007

XP Clicking Button Icons Each button, or icon, on the tabs provides one- click access to a command – Most are labeled – Clicking the button often displays a menu or performs an action 14New Perspectives on Microsoft Office Access 2007

XP Using Galleries and Live Preview A gallery is a grid or menu that shows visual representation of the options available for that command Live Preview shows the results you would achieve in your file if you clicked that option 15New Perspectives on Microsoft Office Access 2007

XP Using Galleries and Live Preview Live Preview of bullet style 16New Perspectives on Microsoft Office Access 2007

XP Opening Dialog Boxes and Task Panes The Dialog Box Launcher allows you to open a task pane or dialog box that provides more advanced functionality A task pane is a window that helps you navigate through a complex task or feature A dialog box is a window from which you enter or choose settings for how you want to perform a task 17New Perspectives on Microsoft Office Access 2007

XP Opening Dialog Boxes and Task Panes Page tab in the Page Setup dialog box 18New Perspectives on Microsoft Office Access 2007

XP Using Contextual Tools Some tabs, toolbars, and menus come into view as you work An object is anything that appears on your screen that can be selected and manipulated as a whole A contextual tab is a Ribbon tab that contains commands related to the selected object so you can manipulate, edit, and format that object 19New Perspectives on Microsoft Office Access 2007

XP Using Contextual Tools 20New Perspectives on Microsoft Office Access 2007

XP Accessing the Mini Toolbar The Mini toolbar is a toolbar that appears next to the pointer whenever you select text and contains buttons for the most commonly used formatting commands 21New Perspectives on Microsoft Office Access 2007

XP Opening Shortcut Menus A shortcut menu is a list of commands related to a selection that opens when you click the right mouse button 22New Perspectives on Microsoft Office Access 2007

XP Working with Files The Office Button provides access to document-level features – Creating files – Opening files – Saving files – Printing files – Closing files – Application settings The Quick Access Toolbar is a collection of buttons that provide one-click access to commonly used commands 23New Perspectives on Microsoft Office Access 2007

XP Saving a File To prevent losing work, save your file to a disk frequently To save a file the first time or with a new name or location – Click the Office Button, and then click Save As (or for an unnamed file, click the Save button on the Quick Access Toolbar or click the Office Button, and then click Save) – In the Save As dialog box, click the Save in arrow, and then navigate to the location where you want to save the file – Type a descriptive title in the File name box, and then click the Save button To resave a named file to the same location – Click the Save button on the Quick Access Toolbar (or click the Office Button, and then click Save) 24New Perspectives on Microsoft Office Access 2007

XP Saving a File 25New Perspectives on Microsoft Office Access 2007

XP Closing a File Close files you are no longer working on Close a file by clicking the Office Button and then clicking the Close command As a standard practice, you should save your file before closing it 26New Perspectives on Microsoft Office Access 2007

XP Opening a File When you want to open a blank document, workbook, presentation, or database, you create a new file Click the Office Button, and then click Open Navigate to the storage location of the file you want to open Click the filename of the file you want to open Click the Open button or Click the Office Button, and then click a filename in the Recent Documents list or Click the Office Button, and then click New In the New dialog box, click Blank Document, Blank Workbook, Blank Presentation, or Blank Database (depending on the program) Click the Create button 27New Perspectives on Microsoft Office Access 2007

XP Opening a File 28New Perspectives on Microsoft Office Access 2007

XP Getting Help Help is like a huge encyclopedia available from your desktop Click the Microsoft Office Help button (the button name depends on the Office program) Type a keyword or phrase in the “Type words to search for” box, and then click the Search button Click a Help topic in the search results list Read the information in the Help window. For more information, click other topics or links Click the Close button on the Help window title bar 29New Perspectives on Microsoft Office Access 2007

XP Getting Help 30New Perspectives on Microsoft Office Access 2007

XP Printing a File Click the Office Button, and then click Print Verify the print settings in the Print dialog box Click the OK button or Click the Office Button, point to Print, and then click Quick Print 31New Perspectives on Microsoft Office Access 2007

XP Printing a File 32New Perspectives on Microsoft Office Access 2007

XP Exiting Programs When you finish working with a program, you should exit it You can exit programs with a button or a command 33New Perspectives on Microsoft Office Access 2007