Secure Data Verification Portal A secure mechanism that allows data transfer: From the MDE to ISDs and back From the MDE to locals and back Through CIMS-2 Portal 1

September 23, 2009 What Type of Data Will Be Transferred and to Whom? Discipline Data –Verification spreadsheets transmitted to LOCALS * by October 8 B-11: Child Find Data –Verification spreadsheets transmitted to LOCALS * by October 8 Focused Monitoring –Student lists available to LOCALS for B-5: Educational Environments and B-9 & B-10: Disproportionality by October 8 *A composite file is also being sent to ISDs 2

September 23, 2009 How Does Verification Work? Student data is placed in ISD or Local workbooks CIMS-2 Coordinator logs in to the CIMS-2 System to view available files Files are downloaded for correction (if necessary) Corrected files are uploaded back to the CIMS-2 system Files are submitted to the MDE with correction or assurance of accuracy If verification is taking place at the LOCAL level, the ISD will have access to summary sheet of local data for technical assistance purposes 3

September 23, 2009 When Does Verification Occur? Discipline (B-4a, B-4b, Significant Disproportionality) –Spreadsheets available 10/8/09. Due to MDE on 11/2/09 B-11: Child Find –Spreadsheets available 10/8/09. Due to MDE on 11/2/09 Focused Monitoring Student Lists –B-5: Educational Environments –B-9/10: Disproportionality –Available to Locals on 10/8/09 –Due as part of Focused Monitoring activity. 4

September 23, 2009 My Tasks 5

September 23, 2009 View, Edit and Complete Forms 6

September 23, 2009 Data Verification Files 7

September 23, 2009 Corrected File Upload 8

September 23, For More Information Data Verification Questions –Fran Loose Questions about the CIMS-2 System –Teresita Long, Coordinator of Monitoring, OSE-EIS, –Shirley Young, Facilitator of Monitoring, OSE-EIS, CIMS-2 Informational Website –cenmi.org/cims –includes a link under header “other tasks” to a Verification “walk-thru” CIMS-2 Help Desk or (877)