Developing a session plan S3.1 session day training delivered by lead partners Habitat for Humanity, RedR and Shelter Centre on 2 nd to 9 th July 2011 in Thailand approved by the Advisory Group members Text Dimension 40 Arial BOLD Position: Horizontal 5.44 Vertical 2.40 Text Dimension 24 Arial BOLD ITALICS Position: Horizontal 5.44 Vertical 4.64 Please NOTE: The position of the text may vary according to the picture below (e.g. White on white) Minutes 30 Minutes WWW and information management 1 4 Homework on finding resources using IT Who, What, Where, When and Information Management

Developing a session plan Text Dimension 24 Arial Position: Horizontal 5.44 Vertical 2.40 Text Dimension: 20 Arial By the end of this session, you will have an understanding of Learning objectives Objective 1 The role of Information Management (IM) in disaster coordination and management Objective 2 Tools for the coordination of information Objective 3 The practical uses of 4W Objective 4 The role of an Information Management group

Developing a session plan Text Dimension 24 Arial Position: Horizontal 5.44 Vertical 2.40 Text Dimension: 20 Arial Objective 1 The role of IM in disaster coordination Information management (IM) is the collection and management of information from one or more sources and the distribution of that information to one or more audiences. This commonly involves a range of actors who have a stake in, or a right to that information. What do we mean by Information Management?

Developing a session plan Text Dimension 24 Arial Position: Horizontal 5.44 Vertical 2.40 Text Dimension: 20 Arial Objective 1 The role of IM in disaster coordination Improve timelineness and efficiency of response Identify gaps and potential overlapping Predict outstanding need Ensure: complimentarity of action equity of distribution Provide accountability to: donors government the public Provide common shared Information for all stakeholders A common picture What is the aim of IM in disaster coordination?

Developing a session plan Text Dimension 24 Arial Position: Horizontal 5.44 Vertical 2.40 Text Dimension: 20 Arial Objective 1 The role of IM in disaster coordination Base line data i.e. census data Government data Assessment data Who is the information for? Who benefits from it? Who gathers it? Who uses it? If there is no immediate benefit to contributing agencies, they won’t contribute What sources of information are available?

Developing a session plan Text Dimension 24 Arial Position: Horizontal 5.44 Vertical 2.40 Text Dimension: 20 Arial Objective 1 The role of IM in disaster coordination 4W Who What Where When What data do we need to track? Contact lists Agency profiles and capacity

Developing a session plan Discussion in groups For the scenario given yesterday, identify what items we may wish to track in a 4W matrix? a) WHO b) WHAT c) WHERE d) WHEN Discussion in groups Write down key points 15 minutes Task 1 One of the key issues in developing an effective 4W matrix is defining exactly what you might wish to measure

Developing a session plan Text Dimension 24 Arial Position: Horizontal 5.44 Vertical 2.40 Text Dimension: 20 Arial Objective 1 The role of IM in disaster coordination For collecting data Agency reporting forms Contact lists and attendance lists Combined online reporting formats Shared assessments For sharing data Contact lists and attendance lists Databases Websites – Google groups – mailing lists Maps What are the common tools that we use?

Developing a session plan Text Dimension 24 Arial Position: Horizontal 5.44 Vertical 2.40 Text Dimension: 20 Arial Any questions Share your experiences Do you have any comments or experiences you would like to share? Do you have any questions? Any questions?

Developing a session plan Guidelines for OCHA Field Information Management United Nations Office for the Coordination of Humanitarian Affairs, 2006 Operational Guidance on Responsibilities of Cluster/Sector Leads and OCHA in Information Management United Nations Office for the Coordination of Humanitarian Affairs, 2002 Further reading