HRIS( Human Resource Information System)

Human Resource Information Systems An integrated system of hardware, software, and databases designed to provide information used in HR decision making. The Human Resource Information System (HRIS) is a software or online solution for the data entry, data tracking, and data information needs of the Human Resources, payroll, management, and accounting functions within a business. Normally packaged as a data base, hundreds of companies sell some form of HRIS and every HRIS has different capabilities. HRIS is based on the capabilities that is needed by a company.

Conti… Typically, the better The Human Resource Information Systems (HRIS) provide overall: Management of all employee information. Reporting and analysis of employee information. Company-related documents such as employee handbooks and safety guidelines. Benefits administration including enrollment, status changes, and personal information updating. Complete integration with payroll and other company financial software and accounting systems. Applicant tracking and resume management.

Conti… The HRIS that most effectively serves companies tracks: attendance pay raises and history, pay grades and positions held, performance development plans, training received, disciplinary action received, personal employee information, and occasionally, management and key employee succession plans, high potential employee identification, and applicant tracking, interviewing, and selection.

Human resource intelligence HRIS Model Output subsystems Input subsystems Work force planning subsystem Data Information Accounting information system Recruiting subsystem Internal sources Human resources research system Work force management subsystem Users HRIS Database Environmental sources Compensation Subsystem Human resource intelligence subsystem Benefits subsystem Environmental reporting subsystem 9

Accounting Information Subsystem Two main types of data 1. Personnel -- name, birth date, sex, marital status, education, skills, etc. 2. Accounting -- hourly rate or monthly salary, taxes, insurance deductions, etc. 10

Human Resources Research Subsystem Examples: Job analyses and evaluations Succession studies Grievance studies This research can generate new data for the database (job analyses) And it can use existing database contents (succession studies) 11

Human Resources Intelligence Subsystem HR has the responsibility for interfacing with the most environmental elements of any functional area. Government -- stay current on legislation. File reports. Suppliers -- employment services Labor unions, local community, competitors -- sources of employees. 12

Environmental Human Resources Databases Executive search firm databases University databases Employment agency databases Public access databases Corporate job banks 13

Work Force Planning Subsystem Enable manager to identify future personnel needs Organization charting Salary forecasting Job analysis/evaluation Planning Work force modeling 20

Recruiting Subsystem Applicant tracking Internal search 22

Work Force Management Subsystem Performance appraisal Training Position control -- ensuring that headcount does not exceed budgeted limits. Relocation Skills/competency Succession Disciplinary 24

Compensation Subsystem Most systems in use Merit increases Payroll Executive compensation Bonus incentives Attendance 26

Benefits Subsystem Defined contribution Defined benefits Benefit statements Flexible benefits Stock purchase Claims processing 28

Environmental Reporting Subsystem Reporting firm’s personnel policies and practices to the government Union increases Health records Toxic substance Grievances 30

Designing and Implementing an HRIS HRIS Design Issues What information available and what is information needed? To what uses will the information be put? What output format compatibility with other systems is required? Who will be allowed to access to the information? When and how often will the information be needed?

Accessing the HRIS Intranet Extranet Web-based HRIS Uses An organizational (internal) network that operates over the Internet. Extranet An Internet-linked network that allows employees access to information provided by external entities. Web-based HRIS Uses Bulletin boards Data access Employee self-service Extended linkage

Benefits and Uses of HRIS Benefits of HRIS Administrative and operational efficiency in compiling HR data Availability of data for effective HR strategic planning Uses of HRIS Automation of payroll and benefit activities EEO/affirmative action tracking

Uses of an (HRIS) Figure 2–12