Office of School Improvement Contractor Update Division Leadership Support Team Meeting The College of William and Mary March 31, 2014

Academic Review Next Steps

Follow-up Reports Purpose: To ensure that the school has integrated the Academic Review Essential Actions into the three-year school improvement plan To monitor implementation of division- and school-level Essential Actions Due Date: Follow-up reports for academic reviews are due to the Office of School Improvement (OSI) staff contact person no later than Friday, May 2, Format: The status of division-level Essential Actions may be reported in a separate follow- up report OR as part of the school-level follow-up report. Please follow any guidance that you may have received from your OSI staff contact person.

Follow-up Reports – Components For Each Essential Action Essential Action is included in the school improvement plan The report should indicate whether the Essential Action is embedded within the school improvement plan as required by the Standards of Accreditation. Aligned Indistar® Indicators are noted If the school is using Indistar® as the improvement planning platform, then the aligned indicators should be noted. Indistar® task numbers are includedThis will be the Essential Action if the school is using Indistar® as the improvement planning platform. Status of ImplementationDetailed statements regarding the status of implementing each Essential Action. These statements could include any planning, barriers to implementation, and steps to overcome the barriers Supporting DocumentationEvidence of each Essential Action being implemented. Examples could include meeting minutes, professional development schedules, lesson plan templates, and completed observation forms. Please list each type of supporting documentation provided. Subsequent StepsNext steps required by the school/division to accomplish each Essential Action. This should include persons responsible, and any needed adjustments to the time frame for accomplishing the Essential Actions. Statements should be as clear and detailed as possible.

Sample Follow-up Report

Integrate the Essential Actions into the school improvement plan by reviewing the current plan/list of indicators and aligning individual Essential Actions with specific Indistar® indicators. –Option A: Revisiting the assessment of an indicator that was marked “Fully implemented,” and adding the Essential Action as a task. –Option B: Inserting the Essential Action as a task within a specific indicator. Using Indistar® to Implement and Monitor Essential Actions

Option A: Revisiting the Previous Assessment of an Indicator and Adding the Essential Action as a Task

Option B: Adding the Essential Action as aTask for an Existing Indicator

Local Educational Agency (LEA) Survey Results

Background: In January 2014, the Office of School Improvement (OSI) administered an online survey to local educational agencies (LEAs) associated with schools: Rated Accredited with Warning/Denied Accreditation/Provisionally Accredited; Identified as Focus Schools per the Elementary and Secondary Education Act of 1965 (ESEA) flexibility waiver; Identified as Priority Schools per the ESEA flexibility waiver; and/or Identified as Title I/Non-Title I and required to develop an improvement plan. The purpose of the survey was to gather feedback from the LEA regarding services received from their assigned OSI contractor(s). There was a six-week survey window resulting in a 51.8% response rate.

Question: Describe the schools in your division that are served by an OSI contractor. (Check all that apply) Accredited with Warning88.10% Provisionally Accredited – Graduation Rate4.76% Title I/Non-Title I Schools Required to Develop an Improvement Plan 40.48% Focus Schools40.48% Priority Schools11.90%

Question: Describe how your OSI contractor(s) has/have assisted the division/school team address central issues impacting student achievement. Themes Academic Reviews Assisted with implementation of the academic review process Provided assistance with implementing the essential actions Improvement Planning Provided feedback and suggestions regarding various tasks included in the school improvement plans Monitored Indistar plans and entered coaching comments Visited schools and participated in school improvement team meetings Professional Development Observed in classrooms with administrators and provided feedback Provided technical assistance to administrators and teachers (i.e., Reading/Balanced Literacy; alignment with SOL for lesson planning and feedback to teachers)

Question: What improvements in the services provided by your assigned OSI contractor(s) would you recommend? Why? Themes Satisfaction with OSI Contractor(s) No changes recommended – satisfied with services rendered by OSI contractor(s) (*Most frequent survey response) Communication Consistency in communicating findings when there is more than one OSI contractor involved in the academic review process Assigning contractors to school divisions earlier during the school year Ensuring better communication from OSI to the assigned contractors regarding expectations of the scope of support to be provided to the assigned school divisions Expectations Regarding Services Provided by the OSI Contractor Alignment of the OSI contractor’s work with the Indistar® process Additional time to work directly with teachers and building administrators Assisting with training the academic review scoring teams Providing specific feedback and guidance to schools to address areas of concern School visits during the academic review to identify strengths and needs of the school through observations, review of documents, and staff interviews Allowing the locality to determine the contractors’ activities

Questions