Picking up the Pieces: A Retro ETD Project at Utah State University Richard W. Clement Dean of Libraries Utah State University ETD 2013 University of Hong Kong September 2013

Utah’s land-grant university, founded in ,000 students; 1,000 faculty; six campuses 200 undergraduate, 90 masters, and 35 doctoral programs High research institution– particularly in Aerospace Engineering and Education. Utah’s land-grant university, founded in ,000 students; 1,000 faculty; six campuses 200 undergraduate, 90 masters, and 35 doctoral programs High research institution– particularly in Aerospace Engineering and Education. Utah State UniversityUtah State University

Merrill-Cazier Library Merrill-Cazier Library  New facility completed in 2005, 305,000 ft 2  nearly 2 million volumes  Automated storage and retrieval system with the capacity for over 1.5 million new volumes  Information Commons with 150 workstations and 35 group-study rooms

USU LibrariesUSU Libraries  Three libraries on six campuses  Strong emphasis on e-content: 200 databases, 60,000 e- journals, over 3 million eBooks  DigitalCommons, 36,000 items; over 1.7 million full- text downloads  USU Press is a part of the Library  Member of HathiTrust contributing USU Press backlist and other collections

About our Repository  Hosted Solution: bepress DigitalCommons platform  Goal: capture, preserve, and provide access to the scholarship and research conducted at Utah State University  Open Access Policy passed in May 2012  We are now in our fifth year of existence (founded November 2008)

What is in Digital USU?What is in Digital USU? 36,000 items ETDs 5.2%

Thesis Report Journal issue Journal article Book 30% ETDs 30% Books 20% Reports 20% Hosted journals

      (through July 1)

ETD Current ProcessETD Current Process Student submits to Proquest via USU interface Proquest Proquest Theses & Dissertations (Proquest metadata) Proquest Theses & Dissertations (Proquest metadata) USU Digital Commons (bepress metadata) USU Digital Commons (bepress metadata) ca. 250 per annum Metadata conversion

ETD Retrospective ProjectETD Retrospective Project Thesis selected Scanned OCR’d Metadata created Uploaded to Digital Commons

ETD Retrospective ProjectETD Retrospective Project

Actual WorkflowActual Workflow

Copyright ConsiderationsCopyright Considerations Pre-1923, in Public Domain Pre-1978, in Public Domain if no copyright assertion. Post-1977, under copyright. How to Proceed? Pre-1978 are all Public Domain and can be digitized. Post-1977 will be digitized and if an author objects, it will be removed.

1. Locate all 14,000 theses and dissertations

2. Organizing & Staging2. Organizing & Staging 2nd copies pulled from the stacks

(How to Scan?)(How to Scan?) Not with a flatbed scanner! With a high- speed sheet-fed scanner

3. Physical Prep for Scanning3. Physical Prep for Scanning

4. Scanning4. Scanning

5. OCR, QC, & Metadata5. OCR, QC, & Metadata

Return to the ArchivesReturn to the Archives

Project StatusProject Status

How will this change Digital Commons?How will this change Digital Commons? Add 14,000 items to a total of 50,000 ETDs will comprise 30%

Questions? Richard W. Clement Dean of Libraries Utah State University