Online Reimbursement Management System Group Members: Clint Schramek Lawrence Brown Junior Bowen Data Flow Diagrams

Project Sponsor: John Doe - Director of Operations Business Background: Reimbursco Inc. is an outsourcing company for corporations who offer a tuition reimbursement program. Reimbursco generates revenue by processing tuition reimbursement requests for other corporations. Employees initially submit an application of approval for reimbursement. The application, if approved by the employee’s manager is then forwarded to Reimbursco Inc. Upon completion of the coursework a fax is sent with the appropriate paperwork. Paperwork is reviewed, if final approval is given, the payment requisition is required from the employer. Upon receipt of payment requisition a check is then cut and sent to the applicant.

Business Needs Currently Labor intensive process and cost ineffective. Project should improve efficiency, reduce costs, increase client base, and better position company to compete in the market Allow for paperless data storage.

Business Requirements All parties involved in the reimbursement process would have access to the necessary functions. Applicants can log into the system and submit their application request as well as receive feedback online. Employees can review applications and reply via online system. Clients would have access to monitor their employee’s reimbursement request as well as their monthly fee schedules. A database would be used to maintain records of all client data, applicants, and submission information. Allow users to log into the system to access their account. Update and/or modify user information. Submit applications, and all necessary paperwork required for submission. Applicants should be able to review status of application process. Keep track of previous submissions and reimbursements. Process and generate client invoices for monthly billing

Context Diagram External Entities Accounting Client Employees Customers

Context Diagram

Processes 1. Create Profile 2. Validate Info 3. Update Info 4. Review/Calculate Reimbursement 5. Request Check from Accounting Level 0 Diagram Data Data stores D1 - Applicant Info D2 – Applications D3 - Client Info

Level 0 Diagram Data

Level 1 Process 1 (Create Profile) 1 External Entity Customers  3 Processes  1.1 Create Username/Password  1.2 Enter user info/type  1.3 Fill out application 3 Data stores D1 - Applicant Info D2 – Applications

Level 1 Process 1 (Create Profile)

Level 1 Process 5 (Request Check from Accounting) 2 External Entity Employee Accounting  4 Processes  5.1 Review Applicant Info  5.2 Review Application  5.3 Deny Application  5.4 Send Check Request 3 Data stores D1 - Applicant Info D2 – Applications D3 - Client Info

Level 1 Process 5 (Request Check from Accounting)

Level 2 Process 1.3 (Fill Out Application) 2 External Entity Customer Client 4 Processes Logon Script Fill Out Application Submit for Approval Logoff Script 2 Data stores D1 - Applicant Info D2 – Applications

Level 2 Process 1.3 (Fill Out Application)

Questions??