How to be a Code Talker: Or…CCCRSL-Understanding CCC Regulations As a Second Language Dona Boatright “Another Op’nin, Another CIO” CIO Academy October 31, 2006

2 Who Are You? From California? From Out of State? CIO less than one year? Less than three years? Aspiring to the job?

3 Overview A bit on “Code” as a second language The hierarchy of rules in the CCCs Key regulations CCC administrators need to be aware of Key technical competencies Hot issues Resources and tips

4 Why Code Talking Matters

5 No good dictionary or Grammar available –But check out the glossary of terms Sometimes we don’t call things by their “real” names: Prop 98 BOG 75/25 AB 1725 Vocabulary of Code

6 AB 1725 Represents the 10 Commandments? –OR Work of the Devil?

7 AB Legislative Act after 5 years of study Objectives of Legislation – Established CCCs as a segment of California Higher Education – Mission Defined and Priorities Set – Established local and system governance relationship –Offered funding to enable colleges to improve program quality and meet standards (Program based funding) such as 75/25 full-time credit faculty

Some Words are Charged They have multiple meanings and/or They evoke different reactions within different constituencies

9 For Example, depending on who is talking and in what context: Enrollment Management “Side of the House” Categorical Economic Development Total Quality Management Student Learning Outcomes

10 And then there is the unrelenting use of abbreviations…….

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12 Abbreviations can Make or Break You WSCH FTEF FTES SACC VTEA FTO

13 Know who is talking

14 Culture The social context for the use of Code: Who are the speakers? Where is Code spoken? When and why is it used?

15 The hierarchy of rules Statute: state law—the Education Code Title 5 (of the California Code of Regulations): regulations adopted by the Board of Governors Local board policy: local implementation of regulations Statute Title 5 regulations Local board policy

16 Regulations - who cares!!!

17 Regulations—who cares? Ethical commitments made by those who sign off on compliance Economic implications for failure to adhere to regs that have apportionment sanctions attached Political implications of flouting of regulations –(think concurrent enrollment)

Where can I find this stuff?

19 Statute: Education Code Section 70901: –(a) The Board of Governors of the California Community Colleges shall provide leadership and direction in the continuing development of the California Community Colleges as an integral and effective element in the structure of public higher education in the state. The work of the board of governors shall at all times be directed to maintaining and continuing, to the maximum degree permissible, local authority and control in the administration of the California Community Colleges. –70901(b)(6): Establish minimum conditions entitling districts to receive state aid for support of community colleges.

20 Ed Code, cont’d (a) Every community college district shall be under the control of a board of trustees, which is referred to herein as the "governing board." …The governing board of each community college district shall establish rules and regulations not inconsistent with the regulations of the board of governors and the laws of this state for the government and operation of one or more community colleges in the district.

21 Title 5 regulations Minimum conditions for receipt of state support –Standards of scholarship (§51002) –Remedial coursework limit (§ ) – Grade changes (§55760) –Award of degrees and certificates (§51004) – Minimum requirements for the Associate Degree (§55806) – Open courses (§51006) – Equal employment opportunity (§51010) – Student fees (§51012) –Curriculum (§51021)

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23 Minimum Conditions Compliance Advice: notices/notices.htm

24 Minimum Conditions Compliance Advice Some topics “involve greater likelihood of violations and will be monitored more closely” “Self-compliance and other mechanisms” will now be used for some issues which are tracked elsewhere: Comprehensive Plans Approval of new colleges and educational centers Accreditation Counseling programs Objectives Faculty, staff and student participation in governance or through the complaint process

25 Local board policy Policy implementing title 5 regulations –Per Ed Code above –Be aware of your own district’s policies Often available online now Can make or break you

26 Key technical competencies Know the System Office –Awareness is Crucial Use the tools: website, TA (technical assistance in various forms) Read the memos Meet the deadlines Ask questions Engage with the Consultation Process

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28 We’re all in this together…

29 And Most Information matters to everyone… For example: –Basic attendance accounting: Reporting directions etc. –Allocations Section (on Chancellor’s Office website) –Harris memo Note the “To” line Note “Via only

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32 Recent Hot Issues Concurrent enrollment Open courses Student fees: –Which ones are legal 50% law FTO=full-time faculty obligation –Also known as 75/25 Access and enrollment priorities ARCC - Accountability RUMBL –Retiree Unfunded Medical Benefit Liability Accreditation: what does it have to do with state regulation?

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34 Resources and tips Course and Program Approval Handbook Tutoring and Learning Assistance Guidelines Legal Affairs site at The role of the “O’s”: CIOs, CSSOs, CHROs, CBOs, and others RP group’s CSS: rpgroup.org CCLC website: ccleague.org

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37 Where Can I find this Stuff?

38 Divisions and Units…

39 More Divisions and Units

40 Stay on Top of Legislation

41 Chief Instructional Officers

42 Chief Student Services Officers:

43 Other links from there…

44 RP Group website:

45 Community College League of California

46 What happens to non-speakers of Code

47 Key Leadership Competency Educate and Collaborate at Home –Share Information Widely –Show Others how to find Information –Use Knowledge to Stay Ahead of Curve –Respond Quickly to Crises –Develop new Leaders from your Staff and Faculty

49 Collaboration— the best word of all

50 Q & A