Microsoft Virtual Academy Chris Oakman | Managing Partner Infrastructure Team | Eastridge Technology Curtis Sawin | Technical Solutions Professional | Microsoft

Course Topics OneDrive for Business 01 | What is OneDrive for Business and Syncing SharePoint Libraries 02 | OneDrive for Business: Sharing and Administration

Microsoft Virtual Academy 02 | OneDrive for Business: Sharing and Administration Chris Oakman | Managing Partner Infrastructure Team | Eastridge Technology Curtis Sawin | Technical Solutions Professional | Microsoft

Sharing content internally with OneDrive for Business and SharePoint Online What is an External user Sharing Externally with OneDrive for Business and SharePoint Online OneDrive for Business Administration Module Overview

Sharing

Sharing internally from OneDrive for Business Folders and Documents are private by default When you share, you decide rights Share from Browser or within Office 2013 applications

Sharing internally from OneDrive for Business When you share from Office 2013 –Document must be saved to OneDrive for Business first –All of the same options as from the browser

SHARING INTERNALLY FROM BROWSER AND OFFICE 2013 APPLICATIONS Demo

What is an External User An External user is someone outside of your organization –Need access to files and folders located SharePoint –Are not licensed users of Office 365 –Are not employees, contractors or onsite agents

What is an External User External users can… –Use Office Online for viewing and editing documents –Perform tasks on a site consistent with the permission level that they are assigned External users can’t… –Create sites –Edit their profile –Access the Search Center –Have their own OneDrive for Business library

External Sharing Turned on by default for the entire SharePoint Online environment Best practice is to turn off globally and only enable when needed When considering if and how you want to share content externally –Who should be granted access to content –Who in your organization should have external sharing permissions –Is there content that should never be made available for sharing

External Sharing Create a Subsite –If you want to restrict external users from gaining access to some internal content but access to multiple files within a site Share a document and require sign-in will require –Microsoft Account address and password that is used for different Microsoft sites and services. Outlook.com, Hotmail, Messenger or OneDrive –Microsoft Office 365 user ID External user could already have an account with Office 365 and this can be used to login

SHARING A DOCUMENT WITH AN EXTERNAL USER Demo

OneDrive for Business Administration

CONFIGURING SHARING Demo

Apps for SharePoint New Extensibility Model for SharePoint and Office Represents Microsoft’s strategic direction for SharePoint/Office customization Deployed via Office store or internal store Can be added to OneDrive for Business sites TechNet: Overview of Apps for OfficeOverview of Apps for Office MSDN: Overview of apps for SharePointOverview of apps for SharePoint

USING DOCUSIGN TO GET A DIGITAL SIGNATURE Demo

Installing the OneDrive for Business App If using Office 2010, first remove SharePoint Workspace Component from add remove programs Uninstall any previous versions of OneDrive for Business and OneDrive for Business is included in the following applications –Office Professional Plus 2013 –Office 365 Enterprise E3 –Office 365 MidSize Business –Office 365 Small Business Premium

Installing the OneDrive for Business App Install OneDrive for Business here – Uninstall from Programs and Features

INSTALLING ONEDRIVE FOR BUSINESS SYNC CLIENT Demo

Preventing a Library from being synced using OneDrive for Business IT Policy may prevent Document Libraries from being synced with OneDrive for Business –Keeps contents of site more secure –Managed by Site Admin –Greyed out for users if not available

Preventing a Library from being synced using OneDrive for Business Called “Offline Client Availability” in SharePoint Online Site Settings Enabled by default on all sites To change availability –Navigate to site that you wish to change –Click on Gear in upper right corner –Select Site Settings –Under Search, choose Search and offline availability –Check the radio button for Offline Client Availability

DISABLE OFFLINE CLIENT AVAILABILITY Demo

Data Loss Prevention for OneDrive for Business Data Loss Prevention (DLP) has been extended to SharePoint and OneDrive for Business Available with Office 365 E3 and E4 licenses New capability IT Admins are able to: –Search for sensitive content –Leverage 51 built-in sensitive information types Credit cards, passport numbers, Social Security numbers and more –Identify documents –Export a report

Data Loss Prevention for OneDrive for Business Managed through SharePoint Online eDiscovery Center To open the eDiscovery Center –Sign in to the Office 365 admin portal –In the Admin menu, chose SharePoint –Click the link to the eDiscovery Center on the site collections link page

Data Loss Prevention for OneDrive for Business Once in the eDiscovery Center –Create an eDiscovery case –Create a new Query –Determine your query from the Sensitive information types inventory –Typical search may be something like SensitiveType:"Credit Card Number" OR SensitiveType:"U.S. Social Security Number (SSN)"

Data Loss Prevention for OneDrive for Business Forming a basic DLP query –Sensitive type is required Typically all queries will start with “SensitiveType:” –Ranges are optional Use a range to define the number of occurrences –Confidence Range Level of confidence that the detected sensitive type is actually a match

CREATING A DLP QUERY Demo

Additional Resources External Users – outside-your-organization-80e49744-e30f-44db-8d b1d4232https://support.office.com/en-us/article/Share-sites-or-documents-with-people- outside-your-organization-80e49744-e30f-44db-8d b1d4232 Use DLP in SharePoint Online to identify sensitive data stored on sites – – Sensitive information types inventory –

Additional Resources on Microsoft Virtual Academy Introduction to Office 365 Development – office-365-developmenthttp:// office-365-development Deep Dive into the Office 365 App Model – the-office-365-app-modelhttp:// the-office-365-app-model

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