ERP P ROJECT U PDATE April 5, 2016 Kevin Gunn– Chief Technology Officer

Topics for Discussion 2

Enhanced General Ledger 10/1/2015 G/L, A/P, A/R, F/A Project & Grant Cash Receivables Core FinancialsChanged Chart of AccountsClean Historic DataInternal Controls 3

PeopleSoft Operational Activities 4 Apr - JunJuly - SepOct - DecJan - MarApr → GL & Operations Support HCM 9.2 Upgrade for Maintenance Time & Labor Updates Automated Testing PSFT Update Manager Open Enrollment Prep Operational activities include the periodic or reoccurring responsibilities required for system upkeep and support of major processing events

PeopleSoft Enhancement Activities 5 Apr - JunJuly - SepOct - DecJan - MarApr → Track 1 Extending Accounts Receivable Track 2 Budgeting Recruiting Compensation Mgmt Performance Management Learning Mgmt Enhancement activities include those initiatives undertaken to enable additional processes with the PeopleSoft suite of applications

Twelve Month View of PeopleSoft 6 Apr - JunJuly - SepOct - DecJan - MarApr → Track 1 - Extending Accounts Receivable Track 2 - Budgeting Recruiting Compensation Mgmt Performance Management Learning Mgmt Apr - JunJuly - SepOct - DecJan - MarApr → GL & Operations Support HCM 9.2 Upgrade for Maintenance Time & Labor Updates Automated Testing PSFT Update Mgr Open Enrollment Operational Enhancements

Organization Activities W-2 / ACA ReportingCAFR / External AuditFY17 Budget DevelopmentFY16 Re-estimatesPerformance ReviewsMeet and ConferLeave StudyOpen EnrollmentCompensation Reviews 7

Planned Uses of Capital / Reserves Track 1 – Accounts ReceivablesTrack 2 – Budgeting ReceivablesHyperion Workforce Planning BillingHyperion Planning Plus Point of Sale System*Hyperion Public Sector Planning/Budgeting** 8 Consistent with IR 9835 dated January 26, 2016 ProjectCost Track 1 – Accounts Receivables$5,217,800 Track 2 – Budgeting$3,298,527 HCM ver 9.2 upgrade$1,600,000 Recruiting and Compensation$286,000 CaseWare Reporting / Treasury Software $170,000 Total$10,572,327

Budget Review Capital Investment Summary: ERP Financials * Available FundsOriginal Funding$57,617,659 Transfer Out / Refunds$4,152,908 Net Available Funds$53,464,751 Less: Project ExpensesPhase IIA through end of Stabilization $39,149,112 Additional Planned Expenses $10,572,327 FY 17 Operating Expense$1,210,508 [tenantive] Remaining Capital/ Reserve $2,532,804 9 * Revised from IR 9835 dated January 26, 2016

Prioritization Approximately $14M projected to remain after Phase I G/L and Operational support Divided future enhancements into 3 priority financial tracks to occur over three years Recommend: Tracks 1 and 2 be funded from project Fund 9.2 upgrade/HCM operational issues rather than leaving cash idle Plan for Track 3 in future capital budgets in 2019 timeframe 10

Remaining Efforts Track 3 – Purchasing & Projects Purchasing eProcurmenet Supplier and Contract Management eSupplier Connection eSettlements Strategic Sourcing Inventory Management Contracts Grants Project Costing 11

Procurement Approach Indefinite Delivery, Indefinite Quantity – Multiple Award o Contingent of pre-qualified contractors with set T&Cs o Scope of Work Issued as Task Orders (TO) o Allows for continuing competition for each TO o Streamlined procurement for multiple, simultaneous efforts 12

Next Steps Action Items April 12 th Agenda M&C – IDIQ Contract PeopleSoft implementation and Consulting M&C – ISG Project Support (G/L & Operations Support, Track 1) M&C – eVerge (G/L & Operations Support, HCM support) M&C – Oracle annual maintenance, Compensation, Recruiting Later: M&C – CaseWare additional financial reporting M&C – Treasury Software 13