Copyright and RoMEO RSP Summer School Jane H Smith Services Development Officer, SHERPA

IR Content Theses Journal Articles Data Multimedia Learning Objects Books & Chapters Conferences (Presentations & Posters)

Copyright Who owns the Copyright Licenses Third Party Copyright Mandates Fair Dealing

Theses Post-graduate degrees: Masters, PhDs Owned by Author Institutional Mandates Third Party Copyright Commercial Funding

Journal Articles Copyright Transfer Agreements Authors may be signing away their rights to re-use their own work Including providing copies to colleagues/students for study Patents

Other Policies Other Copyright Agreements License to Publish JISC/SURF License ( Creative Commons etc Self-archiving/ Open Access Policies Paid Open Access Schemes

Self-archiving of articles Pre or Post-prints 71% publishers now allow some form of self- archiving Embargos Anything up to 5 years seen so far

Journal Articles Mandates Institutional Funding Fair dealing Does it count?

Data Statistical Data Readouts from machinery Publisher requests Certain archives Funding Mandates MRC, BBSRC, ESRC (Data Sharing)…

Multimedia Art Studies Other subjects Images, Video, Sound Third Party Permissions of persons being filmed/recorded

Learning Objects Traditionally Owned by Academic Institutions commonly requesting a copy stays at Institution Third Party

Books & Chapters Permissions normally differ from that of journal articles even within same publishing office.

Conferences Proceedings, Presentations, posters, workshops Multiple institution/ authors work Can be covered by similar/ same policies as articles

Deposit License Permission by author to deposit item To make it available to public (after any embargos imposed) To preserve item, including by transferring it to another file format and between servers

User License What is it? Permission to use item, copy, distribute?, for own study, commercial? Publisher may require a user license to be displayed with an item Creative Commons etc

Questions?

RoMEO Publisher numbers (303 listed on 21/06/07) Search formats ISSN Journal Publisher Statistics

RoMEO Colour Scheme Highlights publisher’s archiving policies Green (36%) Can archive both pre & post- prints Blue (24%) Can archive post-print only Yellow (10%) Can archive pre-print only White (29%) Archiving not formally supported Prohibitive restrictions reduce colour level Figures accurate as of June 2007

Conditions & Restrictions Two forms of policy rule amendments Conditions Can be easily accommodated Do not hinder author archiving E.g. Publisher copyright & source must be acknowledged Restrictions Are more prohibitive Require additional actions from author May block public access to eprints E.g. 4 year embargo on deposition

Maintaining RoMEO Publishers & Journals Information supplied by the British Library & Zetoc Not all publishers as of yet included on RoMEO New suggestions or updates Globally from publishers, academics, librarians or public Generally contact via online form Number of regular contributors Some publishers unknown by the BL All suggestions & updates manually examined Ensures elimination of spam Quality assures provided service information Allows for bespoke response to each

Simplified Procedure 1.Locate publisher’s Web site Ensure scholarly publications 2.Find publisher’s copyright transfer agreement (CTA) Generally under information for authors May vary between different journals from same publisher 3.Translate CTA into RoMEO standardised phrases More readily understandable Easy to compare publishers 4.Publisher contacted Proposed record presented allowing for clarification Encourages Open Access compliance 5.Final record made live Pending further updates or policy changes Updates to Zetoc & British Library

New Developments Paid OA listing Funding Agency compliance

RoMEO – The Future To provide improved policy information by journal Any suggestions on how to improve RoMEO?

RoMEO DEMO

JULIET Currently 22 funders listed Awaiting 3 policies (UK) 15 UK of which 4 are charities 2 Australia 1 each Austria, Flanders, France, Germany and USA

JULIET DEMO

Questions?

Links JISC/SURF License RoMEO JULIET

(Jane H Smith)