Post-Election Duties

Material Return to Hennepin County August 10 th – 11 th November 9 th – 10th

Materials return process *New  Returning materials to the County  Clerk or elections staff member must be present  We will be checking materials in while the staff member is present  We do not anticipate long wait times but schedule more time than just dropping off materials  Bring items in order the of the check-in sheet and arranged precinct order

FTP Site  Secure site for each jurisdiction  Files organized by election  Absentee results  Write-in ballot images  Abstract of results  Login information will be sent  Name, password

Write-in Tally Process – General Election  DS200 and DS850 produce images of ballots with write-in votes  Images are pulled from DS200 and DS850 sticks  Posted as PDFs to FTP site  Separated by Absentee and In-Person  County will you when images are ready  Election judges or staff trained as election judges tally write-in votes  Scan and completed tally forms for federal, state, and county offices to Hennepin County August 10 th -11 th November 9 th –10 th

Write-in Images

E-Pollbooks: Post Election  E-Pollbooks  Management system will sync on election night  Hennepin County monitors the management system to verify all E- Pollbooks have synced  Two reports are pulled from the system and used to update SVRS  Voter history  Voter registration  Materials retained for 22 months  E-Pollbooks should be stored in election storage at 50% battery

Preparing for Canvass  Hennepin County will produce abstract of results for each city and post to FTP site  Canvass board (City Council/School Board)  August 12 th for primary  Between November 11 th and November 18 th for general  Review canvass report, summary statements  Declare the results  No canvassing on the 2 nd day August 12 th November 11 th – November 18 th

After the Canvass  Clerk certifies local results to county auditor  Clerk issues certificate of election to candidates, if  All financial reports and/or Certificate of Filing received, and  After 7 days of canvass, no recount requested or contest filed

Recounts – Publicly Funded  Federal, Statewide & Judicial offices  If difference is less than ¼ of 1%  State legislative offices  If difference is less than ½ of 1%  County, Municipal, School offices  > 50,000 votes cast, ¼ of 1%  ,000 votes cast, ½ of 1%  votes cast, 10 votes or less August 10 th - 17 th November 18 th – 25 th

Recounts  Candidates must be notified if eligible  Candidate must make written request with filing officer  Recounts outside of publicly funded thresholds may be requested at candidate’s expense August 10 th - 17 th November 18 th – 25 th

Recounts  Clerk is responsible for conducting any recounts for local offices or questions  County will assist in advisory capacity  Results are re-canvassed after recount  Prepare a recount plan prior to election day  Review OSS Recount Guide August 10 th - 17 th November 18 th – 25 th

After the Canvass  Contest Period  5 days after the primary canvass  7 days after the general canvass  To challenge the result of an election in court  Usually seeking specific correction  Deliberate, serious, material violations of MN Election Law  Any voter, including candidate  Keep ALL election materials secure until after the contest period August 10 th - 17 th November 18 th – 25 th

Post Election Review  After every state general  Comparison of a hand count v. results from electronic voting system  Votes cast for President and US Representative must be reviewed  Date, time and location selected at county canvass of state primary  Date of PER to be between 11 th -18 th day after election  Precincts selected at county canvass of state general  Post Election Review will be done at the HC – ABC (Absentee Ballot Center)  Clerks will bring or deliver ballots to be counted  HC will be providing staff but cities can be present and bring their own staff if they prefer November 19 th – 26 th

Post Election Performance Audit  At the State Canvassing Board the OSS will chose four precincts per congressional district for the performance audit  Hennepin County will host the Performance Audit at our HC – ABC  Generally the OSS requests most election materials for those precincts  Clerks must be present M.S

Other Items

Election Investigation Procedure  County gathers necessary materials  Forwarded to city clerk  Clerk works with local law enforcement to investigate  Local law enforcement follows up with Hennepin County Elections and Hennepin County Attorney

Address Updates  Send new address, or updated address information to county  Used to update precinct finder, OSS poll finder

Billing Cycle  Jurisdictions billed in December  Invoice sent via mail or containing the following items if applicable:  Courier services  Postal verification cards  Transfer cases  Primary ballots  General ballots  DS200 maintenance fees  AutoMARK maintenance fees

Training Wrap-up  Additional Trainings  E-Pollbook Trainings in May  Absentee SVRS Webex Training available end of May  Where to find this training  Training PowerPoint slides will be available on Hennepin County Elections website  Webex of the training will be available end of May

Training Wrap-up  Watch for weekly updates from Ginny  Reminders  Upcoming deadlines  Changes to processes or procedures  Contact county at any time with any questions

Thank you!