Extended School Year Services Guidelines for Preschool Providers Schenectady County CWSN Dept.

ESY Services are intended for: Students whose management needs are highly intensive and require a high degree of individualized attention and intervention. Students with severe multiple disabilities whose programs consist of habilitation and treatment Students whose needs are so severe that they can only be met in a residential program or at home. Students whose disabilities are severe enough to exhibit the need for a structured learning environment of 12 months to prevent substantial regression.

Eligibility for ESY (Substantial Regression)  The CPSE must determine whether a student requires ESY services in order to prevent substantial regression.  Quantitative and qualitative information should be reviewed by the CPSE to substantiate the need for providing services.  Statements describing substantial regression that has taken place must be provided to the CPSE before the student can be considered for ESY services.  Providers will complete both “Request for Extended School Year Services Narrative” and “Substantial Regression Documentation” forms and submit to district and county at least 5 days prior to CPSE/Annual Review Meeting.

What is Substantial Regression?  A student’s inability to maintain developmental levels due to the loss of a skill, set of skill competencies, or knowledge during the months of July and August.  It must be demonstrated that the regression would be severe or substantial enough so as to require an “inordinate period of review or reteaching at the beginning of the school year to reestablish attainment of the goal at the same level the student had at the end of the previous year.  After a 10 week summer break, a review/reteaching period of up to 8 weeks is considered typical. If the period of review is longer, this demonstrates substantial regression.

ESY Services are NOT intended for:  Students who have age appropriate skills  Students for whom the purpose is to maintain skills  Students who will recoup the skills within 8 weeks  Students who will/are making steady progress  Students that are being considered for declassification  Students that are referred late in the year

Using school vacations or student absences as indicators to measure recoupment of skills (SED 80% formula)  # of days absentSubstantial Regression would be indicated if recoupment of skills has not occurred after this many days of reteaching: 15 days12 days 12 days9.6 days 10 days8 days 9 days7.2 days 8 days6.4 days 7 days5.6 days 6 days4.8 days 5 days4 days 4 days3.2 days 3 days2.4 days

Sample Documentation of Skills before/after school vacation or student absences A. Skill before absence B. Length of Absence C. Skill after Absence D. Time to recoup skills in A E. Reteaching strategies used 12/23:Student verbally identified 18 of 26 letters of the alphabet 12 days1/5: Student verbally identified 6 of 26 letters of the alphabet 15 daysDrill and practice, adult support, sound recognition activities 12/23: Student successfully transitioned 80% of the time with minimal adult support 12 days1/5: Student successfully transitioned 50% of the time with 1:1 adult support. 21 daysReinstituted 1:1 adult support, behavior modification/r eward system

Qualitative Documentation of Substantial Regression  In addition to the quantitative documentation of substantial regression, there should also be a short narrative which includes: –Updated functional level –Rate of students progress in attaining their goal(s) –Expected outcome of the ESY program –Parent’s commitment to have the student participate in the ESY program.

Important things to remember:  The frequency and duration of services for the summer can differ from those recommended during the school year.  Some students may only require ESY services in specified areas to prevent substantial regression and not in every area they receive services in during the school year.  ESY services are provided for 30 days (6 weeks) during July and August.  The County will determine the Related Services calendar for each summer. Rev. 9/14