Produce Safety Purchasing 1

Objectives At the end of this training session, participants wil be able to: 1.Identify differences among produce vendor options. 2.Understand types of liability insurance. 3.Describe purchasing specifications for fresh produce that result in obtaining the desired product. 2

Vendor Options Broadline Distributor Produce Distributor Produce Cooperative Direct from Farm School Garden …..or a combination 3

Distributors and Produce Distributors Provide variety and year-round availability Require food safety practices of supplier(s) Maintain internal food safety program Consider or already purchase local produce 4

Produce Cooperatives May offer greater variety from multiple farms Reduced paperwork through streamlined ordering and receiving Evaluate food safety practices from all sources Commingling may occur 5

Direct From Farm Buy with the seasons Develop flexible menus with creative recipes Advertised menus are subject to change 6

Direct From Farm Things to consider: – Communicate/negotiate pricing and payment terms – Multiple orders, deliveries, and invoices Document Good Agricultural Practices (GAPs) Farm visit 7

Liability Insurance Food product liability General farm liability 8

Formal and Informal Purchasing “A good procurement is a competitive procurement”— this goes for local purchases, too Write clear and detailed specifications to: – Clarify what you want – Provide consistency from supplier to supplier Provide estimated amount to be purchased 9

Specifications Bid specification: Apples 10

Specifications Bid specification: Apples Price per case: $

Specifications Bid specification: Apples, include name of variety here, 40 lb. case, 125 count, quantity to be purchased during bid period: 200 cases 12

Specifications Bid specification: Apples, include name of variety here, 40 lb. case, 125 count, quantity to be purchased during bid period: 200 cases Price per case: $

Specifications Bid specification: Apples, McIntosh, 40 lb. case, 125 count, U.S. Extra Fancy or U.S. Fancy only, quantity to be purchased during bid period:

Specifications 15 U.S. Extra Fancy- $26.00 U.S. Fancy- $23.00

Specifications 16

Specifications 17 U.S. No. 1 $21.00 U.S. Fancy $29.00 U.S. Extra Fancy $33.00 per case

After the Purchase Receive or reject Inspect the delivery vehicle Take and record temperatures Safely store, handle, and serve 18

Other Bid Considerations Climate controlled trucks for delivery GAP/GHP certification of sources Vendor HACCP plan Definition of local Identify number of days from harvest to delivery Product traceability documentation 19

Traceability 20 Farm CO-OPSDistributor School School garden Produce Distributor ProcessorShipper

Traceability 21 Farm CO-OPSDistributor School School garden Produce Distributor ProcessorShipper

Traceability Best Practices for School Foodservice Operations Purchasing records Receiving and storing (avoid commingling) Documenting service of fresh produce Tracking internal distribution Conducting mock recalls 22

Activity and Discussion 23