Reclassification of English Learners and Monitoring of RFEP Students Elementary Title III Master Plan Institute Language Acquisition Branch

What do you know about reclassification? Reclassification

Objectives 1. Articulate the criteria used to reclassify English learners (ELs) 2. Describe the procedures for identifying and reclassifying ELs 3. Explain the system for monitoring Reclassified Fluent English Proficient (RFEP) students

LAUSD: Graduation Rates RFEP 78.8% EL 48.8% LAUSD 63.8% Source: Program Evaluation and Research Branch,

Objective #1 Articulate the criteria used to reclassify ELs

What is the district’s reclassification policy? HANDOUT 1

Reclassification of ELs LAUSD policy: Lists various SIS reports that can assist with reclassification process Describes the procedures for entering relevant information in SIS and Outlines criteria for reclassification Includes alternate criteria for ELs with disabilities Includes parent notification of reclassification in seven other languages

Reclassification Criteria Chart- Grades 1 and 2 Assessment of English Language Proficiency Annual CELDT Scores Teacher Evaluation Elementary Progress Report Performance in Basic Grade-Level Skills Grade-Level Benchmarks Parent Consultation and Notification Grade 1: Overall score of 4 or 5; scores of 3 or above in L & S Grade 2: overall score of 4 or 5; scores of 3 or above in L, S, R, & W Score of 3 or 4 in English Language Arts (ELA) Met benchmark goals on three consecutive ELA Periodic Assessments Language Appraisal Team

Reclassification Criteria Chart- Grades 3 – 5/6 Assessment of English Language Proficiency Annual CELDT Scores Teacher Evaluation Elementary Progress Report Performance in Basic Grade-Level Skills California Standards Test Results Parent Consultation and Notification Overall score of 4 or 5; scores of 3 or above in L, S, R, & W Score of 3 or 4 in ELA Progress Report CST ELA at Basic, Proficient or Advanced level Teacher or Language Appraisal Team

EL 7 - English Proficiency: CELDT Grade 1: Overall score of 4 or 5; scores of 3 or above in L & S Grade 2-5/6: Overall score of 4 or 5; scores of 3 or above in L, S, R, & W

Advanced 5 Proficient 4 Basic 3 EL 7b - California Standards Test (CST) ELA Grades 3-5/6

EL 7c - Progress Report Elementary Scores of Proficient 3 or 4 in English Language Arts

R Cardona Maria Garcia EL 7d - Parent Consultation and Notification Notification of Reclassification 9/18/2008

Open Court: ELA Periodic Three Consecutive Assessments (Grades 1 & 2) Grade 1: Met benchmark from Units 2 – 5 Grades 2: Met benchmark from Units 1 – 5

Alternate Reclassification Criteria ELs in a Special Day Program (SDP) receiving an alternate curriculum may be reclassified using an Alternate Reclassification Process REF

Objective #2 Describe the procedures for identifying and reclassifying ELs

Activity: What are the steps to reclassify ELs? 1. Count off from 1 to 3 2. Read the section in REF – that corresponds to your number 3. During reading, complete the Flow Map for the corresponding numbered section 4. “Section Experts” identify key procedures with team 5. Use the shared information to complete your Flow Map 6. Table group share-out

Overall annual CELDT: 4/5 (3+ on all subskills); CST/ELA: Basic or Above; ELA Mark: 3+ in all domains Printout Eligibility Roster to identify ELs that are potentially eligible EL Coordinator reviews roster and identifies students that have marks of 3+ in L, S, R, & W in ELA 1 st & 2 nd grade confirm & document 3 consecutive PA scores of 3 + Coordinator prints parent Notification of Reclassification letter Letter will print both in English & Spanish. For other languages, the letter must be completed by hand File a copy in a Reclassification Binder until a signed copy is received; file the signed copy in the Master Plan Folder If the letter is not returned, school must make a reasonable effort to contact parents documenting dates called Once the student reclassifies, enter the date teacher or LAT judged student is ready for the Mainstream program A reclassification label must be printed and affixed to the student’s cumulative record HANDOUT 2 Pg. ___

Identification of ELs Eligible to Reclassify

What tools are used to identify eligible ELs? Potential Reclassification Eligibility Roster This option provides a roster of ELs at ELD level 3 or higher who are potentially eligible for reclassification based on: Annual CELDT CST ELA ELA Progress Report Scores Screen 14 Report Menu 25

SIS- Main Menu Screen Legacy Screen Screen 14 Report Menu --Type the Number “14”

SIS Screen 14-Report Menu Screen Screen 14 Option 25 Potential Reclass. Roster --Type the Number “25”

Reclassification Eligibility Roster SAMPLE CELDT Scores CST ELA ELA Grades Elementary - Screen 14, Option

Potential Reclassification Roster CELDT Levels 4-5 Overall 3 or above Sub-skills CST ELA Basic, Proficient or Advanced Progress Report Scores of 3 or 4 Is Li ready to Reclassify? Why or why not? Elementary - Screen 14, Option

Grade__ Student CELDTCST ELA GradesDid student meet reclassification criteria? A B C D Activity 2- Are students eligible to reclassify? HANDOUT 3

Student A Student B Student C Student D

Parent Notification

Notification of Reclassification Letter to Parents Once the letter is generated: The language classification will change from LEP to RFEP You have 60 days to reprint the letter Place the signed letter in the student’s Master Plan blue folder, and place a copy in your “RFEP Letters” Binder Note: If the student's Online Progress Report scores or CST scores drop below the standard, a letter will not reprint

Principal 9/2008 “The LAT judged that the student will be successful in a mainstream English program…).” REF pg. 2 Maria Garcia 10/2008 Parent acknowledges change Parent may request conference 9/18/2008

Remove blue LAU sticker from student’s Master Plan Folder and write RFEP and date Principal 9/2008 Maria Garcia 10/17/2008 Parent acknowledges change 9/18/2008 Parent may request conference

9/18/2008

Reclassification Label A reclassification label must be printed from SIS and affixed to the student’s cumulative record Affix label to Section 4 LAU Information Screen 15, Option 14

Affixing Label English Proficiency Test Label Initial English Language Test CELDT (2001 and later) Pre-LAS English (prior to 2001) Primary Language Proficiency Test Blue label produced by School Information Branch (Eva Garcia) Pre-LAS Español (Pre-K/K) LAS LINKS Español (1-12)

Think-Pair-Share

Objective #3 Explain the system for monitoring RFEP students

HANDOUT 4

1. Regularly gather and review data to monitor reclassified students’ progress 2. Notify parents of ongoing progress after reclassification for a minimum of two years 3. Provide appropriate and additional education services when needed State law (Education Code sections 305, 306, 310, 313, 51101, , and 62002) and federal law (Title III of the No Child Left Behind Act of 2001) Key Ideas from REF-1392 Schools must:

Page 1 Screen 14 Option 29 Student A

Page 2 Student A

School must: 1. Regularly gather and review data to monitor reclassified students’ progress 2. Notify parents of ongoing progress after reclassification 3. Provide appropriate and additional education services when needed Key Ideas from REF-1392

: 2 : 3 : Below Basic Basic In-class English Language Arts tutoring and Intersession… Parent Principal 10/ /6/008 Parent acknowledges Progress Request Additional Services Parent may request conference

In-class English Language Arts tutoring and Intersession…

What can you do when the RFEP letter is not returned? 9/29/ st Notice 10/2/ nd Notice 11/20/ rd Notice 9:30 11/24/08 CT Principal 9/2008

School must: 1. Regularly gather and review data to monitor reclassified students’ progress 2. Notify parents of ongoing progress after reclassification 3. Provide appropriate and additional education services when needed State law (Education Code sections 305, 306, 310, 313, 51101, , and 62002) and federal law (Title III of the No Child Left Behind Act of 2001) Key Ideas from REF-1392

1. In-Class Accommodations 2. Extended Learning Program (ELP) 3. Summer School/Intersession 4. Other Intervention Services “ Extended Learning Programs for Elementary Schools” MEM “ Summer School/Intersession for Elementary Schools” MEM When RFEP students are not meeting grade level standards, what do we do?

Documentation Systems Files or binders Time-Task Calendar Date each printout Highlight and make notes Add a legend Distribute!

Process Timeline Documentation Maintaining Binders 1.Master Plan Roster 2.Potential reclassification eligibility roster 3.Reclassification letters 4.RFEP Monitoring Rosters 5.RFEP Monitoring letters

Are ELs being reclassified in a timely manner? What is the system at your school to monitor RFEP students for two years? Is documentation regarding reclassification in place? Key Questions

Objectives 1. Articulate the criteria used to reclassify English learners (ELs) 2. Describe the procedures for identifying and reclassifying ELs 3. Explain the system for monitoring Reclassified Fluent English Proficient (RFEP) students

Resources REF Guide Reclassification of English Learners, Elementary Schools Reference Guide Monitoring the Academic Progress of Elementary Reclassified (RFEP) Students Elementary SIS California Department of Education Categorical Program Monitoring Language Acquisition Branch Master Plan for English Learners, Publication No. GC-155 Instructional Programs for English Learners, Elementary School Guide, February 2002 MEM Extended Learning Programs for Elementary and Secondary Schools