Texas Law Enforcement Best Practices Mid Year Training Conference

 Each Agency will likely run the program differently depending on how the Chief has organized the process within that agency.

 OPTIONS  Program Manager Uses Files and Spreadsheet  Using Microsoft Outlook Calendar  Using Microsoft Outlook Tasks  Using Project Management Software

 OPTION 1 – Program Manager Uses Files and Annual Compliance Spreadsheet  Pros:  Easy to use if you remember to do it  Cons:  You must remember to do it  Can forget and get behind  Agency at risk if items not done

 OPTION 2 – Program Manager Uses Microsoft Calendar for Reminders  Pros:  Easy to use  One time set-up will ensure continuous reminders to you

 OPTION 2 – Program Manager Uses Microsoft “Calendar” for Reminders  Cons:  Program Manager still is responsible for getting it done.  Reminders can be deleted and no further action can result.  Only “reminds” the user.

 OPTION 3 – Program Manager Uses Microsoft “Tasks” for Project Management  Pros:  One time set-up allows for assignment of tasks  Tasks can be delayed but still exist and require definitive action  Create an Outlook Address for Program so Program Manager function can be moved.  Tasks can be assigned to others

 OPTION 3 – Program Manager Uses Microsoft Tasks for Project Management  Cons:  Must have Microsoft Outlook  Initial set up can be time consuming but set and forget…  Set Task for PM to check status each month

 OPTION 3 – Program Manager Uses Microsoft Tasks for Project Management  How to Use Microsoft Tasks for Staying Recognized  Website—downloads/staying recognized

 OPTION 4 – Program Manager Uses Stand Alone Project Management Software  Pros:  Can manage many different Functions  Initial set up can be time consuming but set and forget…  Tasks can be assigned to others

 OPTION 4 – Program Manager Uses Stand Alone Project Management Software  Cons:  May be expensive for multi user  Must learn new software  May need IT permission  May be difficult to move if PM changes

 OPTION 4 – Program Manager Uses Stand Alone Project Management Software  A Number of Programs Available  Google “Team To Do List Software” “Project Management Software” “Multi-User To Do List” Power DMS

 OPTION 4 – Program Manager Uses Stand Alone Project Management Software  From Free to Several Hundred Dollars  Comindware Task Management Free

Texas Law Enforcement Best Practices

 The ANNUAL REPORT is due by the end of your anniversary month of your Recognition.  Officially Recognized on July 18, of the current year, then the Annual Report is due by the end of July each of the next three years.  (Not the same as your Annual Fee date. Annual Fee Date and Recognition Date are different.)

 ANNUAL REPORT  Designed to ensure you are still meeting Recognition Program requirements.  Full Annual Report consists of:  Annual Report Form (download)  Copies of any Policy Changes used to prove Compliance with a Standard  Copies of Annual Analyses and Property Room Inventory

 Annual Report Form  Downloaded from RP Website under Downloads / Staying Recognized  A fill in the blank form with checkboxes.

 Questions ask if your have made any Policy Changes  Only Policies that were used as proof of compliance for a standard needs to be submitted for review.  If a portion of a policy is changed and that part was not used as a proof of compliance, it does not have to be reported or included.

 Example:  You originally submitted part of your “Employee Relations” policy to show proof that you meet the standards on promotions.  This year, your changed a part of the “Employee Relations” policy which addresses providing educational incentive pay.  You do NOT report this as a “change” or include a copy with the report because the part of the policy dealing with promotions was not changed.

 In Addition to copies of any policies used as proofs of compliance with standards, you must also submit:  Copy of your latest Use of Force Analysis  Copy of your latest Pursuit Analysis  Copy of your latest Accident and Injury Analysis  Proof of you Annual Property Room Inventory

 Proof of Annual Property Room Inventory  Does not need to be complete inventory sheets  Can be a memo, addresses to the Chief Executive  Memo includes, who conducted the inventory, the method used, the results, and signed off by the Chief Executive.

 Annual Report Form must be signed by Agency CEO.  Electronic Submission is Required  Submit as an with attachments to 