1 Project Management Prof.Dr. Murat Aşkar

Project Management2 l What is a project? What is a project? l Project Phases Project Phases l Project Management Principles Project Management Principles l Project Director Project Director l Project Planning Project Planning l Planning Methods Planning Methods l Gantt Diagram l Pert Diagram l Critical Path l Elasticity l MS Project Software Content

Prof. Dr. Murat Aşkar Project Management3 What is Project? l Project is the collection of activities, that are related or connected, for developing a product or a service, l Projects have always start and end times. l Projects have always a customer who uses the results.

Prof. Dr. Murat Aşkar Project Management4 Project Name and Code Project Name. l A Project Name must be specified. l A Project Code l A Project Code of a single word is useful.

Prof. Dr. Murat Aşkar Project Management5 Important Properties of Projects l Consists of temporary activities that have predetermined start and end dates. l Uses restricted resources. l It has a single goal or a set of goals. l All events are to be realized to develop a single and new output. l Usually has a budget. project manager l Usually a project manager is responsible for coordinating all activities.

Prof. Dr. Murat Aşkar Project Management6 Daily Routine Jobs and Projects Daily Routine Jobs l Repeated without any modification Repeated without any modification l Routine Routine l Continuous Continuous l Done before Done before l Will be done in the same way Will be done in the same way l Using experience and past knowledge Using experience and past knowledge l Known Known l Example: Book press Example: Book press Projects l Not repeatable l A new product or a service l Done once l Never done before l Will not be done in a similar manner l Little or no experience l Ambiguity l Your EE 494 projects

Prof. Dr. Murat Aşkar Project Management7 Project Management Principles 1/2 l Triple limit: Technical performance – Duration - Cost Performance Duration Budget Cost Calendar Requirements

Prof. Dr. Murat Aşkar Project Management8 Project Management Principles 2/2 l Triple limit: Technical performance – Duration - Cost Duration Performance Cost

Prof. Dr. Murat Aşkar Project Management9 The Design Process Customer needing a solution to a problem Requirement analysis System design Detailed (block) design and test System integration and test Properly functioning system

Prof. Dr. Murat Aşkar Project Management10 The Planning Process Preliminary plan Define work Develop schedule Estimate resources Estimate costs Project plan Develop schedule PLANNING PROCESS DESIGN PROCESS Customer needing a solution to a problem Requirement analysis System design Detailed (block) design and test System integration and test Properly functioning system

Prof. Dr. Murat Aşkar Project Management11 Phases of Projects 1/6 Concept development Definitions, Details, Start of design Production/Implementation/Realization Testing/Operational Closing

Prof. Dr. Murat Aşkar Project Management12 Phases of Projects 2/6 l Concept Development –Development of Goals, specifications –Methods to reach goals –Cost and budget estimation (%20) –Formation of organization –Determination of report periods and dates Concept development Definitions, Details, Start of design Production/Implementation/Realization Testing/Operational Closing

Prof. Dr. Murat Aşkar Project Management13 Phases of Projects 3/6 Concept development Definitions, Details, Start of design Production/Implementation/Realization Testing/Operational Closing l Definitions, Details, and Design –Determination of personnel and resources –Detailed study on methods to reach goals –Reviewing cost and budget estimation (%10) –Reviewing report details, contents and dates

Prof. Dr. Murat Aşkar Project Management14 Phases of Projects 4/6 Concept development Definitions, Details, Start of design Production/Implementation/Realization Testing/Operational Closing Production/Implementation/Realization –Prototyping –Design improvement –Reviewing cost and budget estimation (%5) –Documentation and training planning

Prof. Dr. Murat Aşkar Project Management15 Phases of Projects 5/6 Concept development Definitions, Details, Start of design Production/Implementation/Realization Testing/Operational Closing l Operation/Testing/Start –Combining parts and system tests –Deliver the product –Training –Review project and write a feedback report

Prof. Dr. Murat Aşkar Project Management16 Phases of Projects 6/6 Concept development Definitions, Details, Start of design Production/Implementation/Realization Testing/Operational Closing l Closing –Documentation –Organization problems

Prof. Dr. Murat Aşkar Project Management17 Project Planning 1/2 Project planning is done l To complete the project in time l To prevent and control delays l To use resources efficiently Effective monitoring and control is possible..

Prof. Dr. Murat Aşkar Project Management18 Project Planning 2/2 l All activities must be planned in details. l Detailing can be done in very many different ways. l A hierarchical approach: –Activity tree

Prof. Dr. Murat Aşkar Project Management19 Activity tree (six level) –Organization as total - Project - Project - Activity - Activity - Sub activity - Sub activity - Work package - Work package - Jobs - Jobs

Prof. Dr. Murat Aşkar Project Management20 Project Planning Methods Main methods used in project planning: l Gantt Diagram l PERT Diagram –Critical Path

Prof. Dr. Murat Aşkar Project Management21 Example: Replacement of a Power Transformer NoActivityStartEnd 1Replacement design Trans. Procurement Announce Cut down Electricity Cut Down Remove old trans Place new trans Tests and control Electricity connection

Prof. Dr. Murat Aşkar Project Management22 Transformer Replacement (Gantt Chart)

Prof. Dr. Murat Aşkar Project Management23 Pert Chart

Prof. Dr. Murat Aşkar Project Management24 Pert Chart

Prof. Dr. Murat Aşkar Project Management25 Modified Gantt Chart

Prof. Dr. Murat Aşkar Project Management26 Critical Path

Prof. Dr. Murat Aşkar Project Management27 Resources