Teresa Feagans Sr. Accountant Payroll & Employee Services
Your check has 2 basic parts: ◦ The Check Itself ◦ The Check Stub which contains the following: The Gross Pay The Deductions and Employer Amounts Absence/Leave Balances
If you have your check direct deposited, then you will access your pay information from the On-line Pay Stub Information located on the Jefferson County Schools website under the “Staff” tab. Otherwise, you will receive a check to be deposited or cashed.
Direct Deposit is required of all new employees Your check is automatically deposited to your account, saving you a trip to the bank. You typically receive your money sooner than depositing it yourself. You don’t have to worry about your check getting lost or stolen or how to pick up on snow days. It saves the county money by not having to purchase regular checks.
Your check stub will first list what you are being paid for. If you have extra duty contracts or receive additional pay for any other reason, you may see each additional pay amount listed on the check along with the amount you receive for your regular pay.
You will see addendas listed separately on your pay stub: School Stipends College Hours Supervisory Pay Medication Pay Coaching Stipends
Supplemental pay for each pay period is “lumped” together into 1 sum. Unit of pay shows as “days”. ◦ This could be days or hours depending on how supplemental time was paid
Your check stub will show fiscal and calendar year-to-date totals, along with the current pay amount on the right side of the check. For any job that you are currently not being paid for, year-to-date amounts may print with no current pay.
November Levy Pay Includes additional amount for over 25 years with Jefferson County March Supplement May Supplement As special checks are received, they will be listed on pay stub as pay received
Next will list each of the deductions taken out of your check which include taxes, retirement, insurance, dues or any other voluntary deductions. Typically, the deductions only print a calendar year-to-date total, then the current amount withheld and any employer portion to the far right.
Any deduction taken this year may continue to show up on your check stub, but only those currently withheld will have a current amount, indicating that an amount was actually withheld. Section 125 deductions are those deductions that qualify to be exempt from federal and social security taxes such as annuities, health and life insurance.
Automatic deductions are deductions that have to come out every pay as required by the government, such as taxes (federal, state and social security). Required deductions also have to come out but are governed by your local board such as insurance and retirement. Voluntary deductions are those you choose to have your employer withhold and pay for you such as annuities, dues, credit union etc.
Absence balances may not print on everyone’s check every time. You will see the notation “See Remittance Advice”. Absence balances will be listed on your electronic check stub. Typically, the absence codes that list are ones that have either been used for that pay period or ones you have a balance for. The absence activity is for the current pay period, not the entire year. So the beginning balance and days used are for the current pay period, not the beginning balance and days used for the entire year. Your ending balance is the number of days you have remaining as of the end of this pay period.
1 day given each year If unused, this day will be added to following year’s personal (sick) leave
2 new days given each year If unused, these day will carry over to new year as LWC days
Maximum of 2 days Unused LWC days from prior year will show here
LWC Carry over balance year end – when that balance is 0 LWC 1 sick leave conversion – when that balance is 0 LWC 2 carry over balance – when that balance is 0 Pay is docked
If no LWC days are used in the year where will I see them in the following year? ◦ 2 will show in LWC carry over year end ◦ 3 will be added to personal leave balance in next year
Personal leave – Sick Leave Sick, Emergency, Death, CIIF, Workers Comp. will all be deducted from Personal Leave
IIf all sick days are used, LWC days will automatically be pulled to cover an absence IIf all sick days and all LWC days are used – pay will be docked IIf LWC days are overused – pay will be docked IIf vacation days are overused – pay will be docked
Deferred checks are when you receive a check for 12 months when you only work for 10 months. You only receive 1/12th of your pay each month instead of the 1/10th you earn each month. You are basically asking the board to keep part of your money each month in order to continue paying you throughout the summer. 24 pays must be requested in writing before 1 st paycheck is received or you will receive 20 pays
Jefferson County Schools All Employees This form must be completed regardless of your pay option 20 or 24 Pay Request Please sign and return this form to verify that you are aware of the payroll schedule. If you are employed 261 days, your salary will be calculated on a 24 paycheck basis. The first paycheck will be July 10 and the final paycheck will be distributed on June 25. If you are employed 200 days, you may choose either 20 or 24 pays. If you choose 20 pays, the first paycheck will be distributed on September 10 th with the final check being distributed on June 25 lh. If you choose 24 pays, the first paycheck will be September 10 th with 4 paychecks in the summer, July 10 th and 25 th ; August 10 th and the 25 th being the final check. Beginning September 2006, Direct Deposit is required for all new employees. Direct Deposit forms must be on file in the payroll office by September 1. If a paycheck is mailed but not received, replacement will not be made until one week after payday. I understand that: ♦This payment request cannot be changed during the school term. ♦If I have failed to fill in the number of pays desired I will automatically be put on 20 pays. ♦I must be responsible for the correct address for items mailed while school is not in session. If any check is lost, a replacement cannot be made until one week after payday. ♦Changes in pay scale during the year will be handled in the manner requiring the least bookkeeping. ♦If I have subscribed to a tax shelter annuity program, deductions will be made for ten months (September- June). Deductions for State and Federal Tax, Social Security, and Retirement will be based on the amount paid each pay period. If I have PEIA Health and/or Optional Life Insurance, the premium will be withheld on the first payment of each month September through April. May and June will have deductions on the first and second pay to cover the July and August premiums. No PEIA Insurance premiums are deducted from July and August paychecks. ♦All paychecks and direct deposit statements will be mailed throughout the summer months as well as anytime school is not in session; otherwise, I will receive paychecks and statements at my job location. J hereby request that my salary be paid in: _____ 20 equal semi-monthly payments to be paid on regular pay dates _____ 24equal semi-monthly payments to be paid on regular pay dates This form must be completed regardless of your pay option* Please return this form to Jefferson County Schools Payroll Department. Name (Print Please) ___________________________Signature:___________________________________ Employee I.D. #____________Location: ___________________________________ Employment Term: ___________ DaysPosition: ___________________________________