PROGRESS REPORT LECTURE 7

What is a Progress Report? A Progress Report : documents the status of a project describes the various tasks that make up the project analyzes the progress that have been made toward completing each task states the problem that you are facing, implements the solution and records how well you are doing.

Organizing a Progress Report Outline: Introduction Status Conclusion

Outline of Progress Report 1. Introduction Purpose Review the reason for writing this report. Background Review the problem and the proposed solution. Scope Describe what this report will and will not cover.

2. Status Tasks completed For each relevant task (repeat this pattern for each task or activity completed) Provide a description of the task. Describe the things that have been accomplished. Describe how long it took to accomplish them. Describe the difficulties, if any, that were encountered. Outline of Progress Report

Tasks remaining For each relevant task (repeat for each task or activity remaining) Provide a description of the task. Describe the things that still need to be accomplished. Provide timetable and strategy for completing the task. Describe the risks and your approach for completing the task. Note: The writing of the tasks is based on the section of the proposal: Introduction, Methods, Materials and Procedure, Results and Discussion, Conclusion and Recommendation. Outline of Progress Report

Outline of a proposal 1.0 Introduction 1.1 Purpose Tell the reader why you write this document. The reader may not know or fully understand the purpose. You need to be specific when writing this part.

1.2 Background In this section, describe the problem that needs to be solved, adding any background necessary to clarify the requirement or put it in the proper context. Including specifics also demonstrates your understanding of the problem and adds to your credibility. 1.0 Introduction

1.3 Scope Clarify exactly what your proposal covers. Remember, an accepted proposal may be considered a binding contract that obligates both parties. 1.0 Introduction

2.0 Discussion 2.1 Approach Use this section to describe precisely your proposed solution for the problem. Provide enough details to clearly demonstrate that you have researched the problem, that you understand it and that you have developed an effective solution. You may also describe your intended content for each chapter in the technical report writing.

2.0 Discussion 2.2 Result Use this section to show what benefits will accrue from the proposed solution.

2.3 Statement of work Use this section to describe the major tasks you will perform to implement the proposed solution. You may also allocate the time for the writing up and editing of each chapter for the technical report writing. Present the completion of your tasks in a Gantt chart. 2.0 Discussion

3.0 Conclusion 3.1 Summary Pay particular attention to this last section. It represents your final opportunity to sell the proposed solution by describing the benefits to be gained through your proposal. You also need to describe the risks of adopting the proposal. This section also allows you to demonstrate your competence by describing how your proposal addresses any risks inherent in the project.

3.0 Conclusion 3.2 Contact Tell the reader whom to contact for more information. Be sure that this contact information is accurate and that the person specified understands the proposal and is available to answer questions.

3.0 Conclusion 3.3 Sources used List the sources that you have used in order to propose this project. Observe the APA format.

Writing in APA in-text citation To write an APA in-text citation: Enclose the author’s last name and the year of publication in parentheses inside your normal sentence punctuation. Place a coma between the author’s name and the date. Use p. if you are citing a specific page Use pp. if you are citing more than 1 page The first crab caught in the trap attracts others to it (Tanner, 1998, pp ). If you incorporate the author’s name in the sentence itself, give only the year and pages (if any) in parentheses. According to Tanner (1998, pp ), the first crab caught in the trap attracts others to it.

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