St Mary’s Catholic Church Monmouth Proposal to the Finance Committee of the Archdiocese of Cardiff Fr Nicholas James Mr Sean Dunne Mr Robert Derricott Mr John Wood-Collins 17 July 2008

Coverage Aims Scope of Parish Project Our Approach Capabilities & Concerns Internal & External Funding Financial Perspective Summary

Aims St Mary’s Monmouth has 2 major objectives: To make our historic parish property and premises fit for purpose by –Maintaining and redecorating the church –Renovating the presbytery as a suitable residence for our parish priest to serve a growing area –Providing adequate communal facilities To strengthen our parish community as we develop its physical base

Our Approach Set up Parish Development Team Dialogued extensively on development needs –with the Parish / Archdiocese / HCC / MCC Scoped out property project –Including what we can and cannot do –Permissions and funds required Communicated need and intent to Parish Launched Parish Pledge request Sought and received agreement of Archbishop Peter Smith to be Patron of our Project Development

Scope of Parish Project Total cost of programme :£K 300 Phase 1 :£K 160 Phase 2 :£K 140

Phase 1 Church:Make good areas of damaged plaster Deep clean walls £K 35Re-decorate internally Presbytery :Renovate and restore as living accommodation on 1 / 2 / 3 floors Communal :Convert ground floor of presbytery for community use fit £K 15for preparation of food and drink £K 110

Phase 2 Legacy Requirements£KTotal –Lift for disabled11 –Disabled toilet 3 –Electrical system / meters 7 21 Community areas –Demolition 9 –Build community facilities96 –Resite boiler / Contingency14119 Phase 2 Total140

Not in Scope The following are not in scope of project: Cracks in ceiling of Bell Tower Uneven floor of church Boundary walls

Anticipated Timeline Historic Churches Committee consider application July 08 Request for Loan to Archdiocese of Cardiff Oct 08 Consent received from Monmouthshire CC Jan 09 Building Regulations approval received Builder appointed after competitive tender Mar 09Sept 09 Phase I completed Sept 10 Phase II completed

Capabilities & Concerns Small Parish of 141 families Offertory is increasing and 71.83% is gift-aided Affordability Sustainability Changing parish mix Changing parish attitude Greater involvement definitely evolving Contributing on trust and for a specific purpose Desire to make Monmouth a hub parish

Broader Considerations We are custodians of a historic church & premises (Grade 2 listed) and a centre of pilgrimage for St John Kemble Parish controversy in previous years resulted in no progress and deterioration of buildings Evident parish rejuvenation over last year Encouraging level of financial support for development project among parishioners

Internal Funding Launched Parish Pledge request to all parishioners in May Received 50 (+) pledges or 35% of families in the parish to date Current estimate is they are worth about £K 30 + for each of first 2 years and then £K 15 per year thereafter Supplemented by monthly collection Pay back period estimate is 10 years

External Funding Ambition is to seek matching funds from external sources such as charitable trusts & lottery etc. Consulted widely with other bodies including Gwent Action for Voluntary Organisations (GAVO) and Churches in receipt of grants Allotted 5 members of our team to work on external funding given its importance Prepared template letter ready to proceed when permissions are available later in 3Q

Financial Perspective To be prudent we have adopted the following conservative assumptions: Costs as provided by the Quantity Surveyor VAT at 17.5% on all works Contingency of 7% Fees of 10% Draw down of £K 160 loan by the parish is based on 2/3 in 08/09 and 1/3 in 09/10 Only progress with Phase 2 when affordable unless it is economic not to phase the project

Current Debt and Repayment Schedule £30,000 at February 2008 To be repaid by Oct 2010 from “normal” income Anticipated “surplus” of £10,000 pa, thereafter To be committed to Phase 2 or to accelerate Phase1 repayment depending on external appeal

1Q Income by Year 08/09 Actual Total Income is after transfer of £K 6+ to Archdiocese

Development Funds in Hand and Anticipated by 31/03/10 Funds in hand at 15/07/08 = £12,800 –50/50 from Pledges and Promises Auction Anticipated by 31/03/09 = £34, /30 from Pledges and Other Sources - exclusive of tax rebate Anticipated by 31/03/10 = £32,000 –After repayment of first tranche of new debt.

Pledges to date 2008 / / 2010 Annual10,9103,000 Monthly19,90020,812 Weekly Collection2,4602,400 Total33,93026,992 Tax Rebate5,1704,508 Grand Total39,10031,500 Cash33,93032,162

Year £

Loan Exposure % Year

£

Summary St Mary’s Monmouth seeks authority for: a competitive tendering exercise to confirm the actual cost of the first phase of the works a loan of up to £K 160, subject to competitive tender, to be drawn down during 4Q08 – 3Q09 to commence repairs and prevent further deterioration to the oldest public place of Catholic worship in Wales.

Benefits Restore presbytery and eliminate £K 8+ annual rental cost of current accommodation Refurbish church and communal area Meet compliance standards Encourage a stronger spiritual community Position Monmouth as a hub parish for the future, consistent with strategic plan

Conclusion Initial response to the Parish Pledge appeal demonstrates that the parish is supportive of the development project The parish has clearly responded now we appeal to the Archdiocese to show support