1 Digital Commons

2 Welcome to Digital Commons lWayne State now joins a community at the forefront of scholarly communications lThere are about 500 repositories worldwide lMost established repositories have objects lWSU’s repository currently has 2,209 objects lView the repository at: whttp://digitalcommons.wayne.edu

3 Institutional Repositories l“…a digital archive of the intellectual product created by the faculty, research staff, and students of an institution and accessible to end users both within and outside of the institution, with few if any barriers to access.” Raym Crow The case for institutional repositories: a SPARC position paper l“…a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.” Clifford Lynch Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age. February 2003

4 Key Applications in The Digital Learning Environment Students Library Faculty Outside World OPAC ContentMS DC CourseMS

5 IRs – Common Contents wPre-prints (pre-refereed papers) or Post-prints (post- refereed papers) wElectronic Theses & Dissertations wUndergraduate senior or honors theses wNon-static resources (e.g., sound and video files) wConference papers wBook chapters wReports wJournals wPresentations wEtc.

6 Benefits of an IR lThe University wCan manage and showcase institutional information assets (articles, working papers, etc.) under one site lThe University Researcher (Authors) wEnjoys wide and rapid dissemination of content lThe Research Community wIs able to speed innovation due to free information sharing

7 Self-Archiving Explained lLocal Deposit of Research Articles Published in Journals lNo Economic Barriers to Access wFree via the World Wide Web lGenerally inclusive of “Working Papers” lTwo Key Forms: w“Pre-Prints” – Before Reviewing Process w“Post-Prints” – Final Manuscripts, words as Published

8 Reasons to Archive Research Articles lImprove Your Scholarly Profile wUp to Double the Citation Rate lProvide Others with an Electronic Bibliography With Full Text lIncreased Communication Fosters Collaboration lPreserve Your Legacy Permanently wDurable URLs wLibrary as Curator lShare Your Research

9 Existing Journal Outlets lThere are 10,000 – 20,000 Scholarly Journals lOpen Access Journals Account for 5-10% Percent lAll Universities Do Not Subscribe to All Journals lScholars in Developing Nations Get Even Less

10 Journal Publishers & IRs lPreprints wApprox 92%* of journals allow preprint publishing in IRs wElsevier does not consider IR preprints “prior submissions”** lPost-prints wElsevier now allows posting of post-print articles in IRs** wApprox 79%* of journals allow post-print publishing in IRs wDigital Commons can accommodate status change from pre- print to post print without having to repost file wBrowsable by content type (e.g., post-prints) lPublisher Acceptance of IRs is rapidly increasing *Statistics gathered from RoMEO, accessed 3/27/05 at **Elsevier’s author rights policies at

11 Populating IRs lElectronic Theses & Dissertations wProQuest has populated in Digital Commons lSenior theses and similar non-published works make excellent candidates for an IR lJournal Articles (preprint & post-print) wDevelop a policy requiring IR publishing of articles, where acceptable to journal publisher

12 Common Faculty Concerns lConcerned about getting published/tenure wJournals do not consider IR preprints “prior submissions” - Elsevier as example wMost journals (92%+) will allow preprints to stay up after publication lDon’t want others to “steal” an idea from the repository wPublishing in IR establishes precedence of the idea wLike-minded others may become supporters or collaborators lToo busy to participate wPosting is easy, and takes less than 2 minutes wAdjust your workflow to utilize administrative staff as needed

13 Digital Commons Reaches Out l Communication With Authors wAuthors receive an when the paper is posted that provides the URL for distribution wMonthly provides usage, link to paper, and link/ to series to submit additional work lMailing List Management w“Push” content updates to predefined mailing lists lPersonal Researcher Pages w“Selected Works” site provides an individualized representation of faculty content, encouraging participation lAutomated Research Population wMines ProQuest databases and asks the author to “Claim Your Paper”

14 Typical Site Structure Institutional Repository Publication Series Volume/Issue Objects Consortium Repository Can bundle multiple repositories together as a consortium The “site,” containing all series and objects Collection of Objects - designed either as an open (unstructured) series or a journal (structured) series. Structural elements added to a series defined as a journal The fundamental “document” that an end user retrieves and uses – can be papers, images, music, video, etc. The department sponsoring the series (e.g. School of Business) Community Metadata Document Supplemental Files

15 Digital Commons and Related Sites lThe Berkeley Electronic Press technology has been implemented at over 25 sites including: wAmherst College wAtlanta University Center wBoston College wCarleton College wColumbia University wConnectecut College wCornell – School of Industrial & Labor Relations wDickinson College wFlorida Atlantic University wFlorida International University wHouston Academy of Medicine – Texas Medical Center wMacalester College wMiddlebury College wOklahoma State University wPace University wSecretarίa de Educacion del Estado de Chiapas wSimmons College wStevens Institute of Technology wThomas Jefferson University wTrinity University (Texas) wUniversity of Connecticut wUniversity of Georgia School of Law wUniversity of Nebraska - Lincoln wUniversity of Pennsylvania wUniversity of Surrey wUniversity of Texas at Dallas wUniversity of Texas at El Paso wCalifornia Digital Library (Bepress charter site) wFlorida State University (Bepress charter site) wNew England Law Library Repository, including University of Connecticut, Cornell and Yale (Bepress charter site) Visit for links to Digital Commons sites

16 What Do I Do Next? lFaculty Members wView the site at: wClick on “My Account” and follow instructions to sign up wContact the Library to arrange submission of materials lLibrarians wView and Register on the Site wEngage Faculty Members in Discussing Potential Content

17 Enjoy! We’re Here To Help lProQuest Technical Support w wJason Lorenz, Digital Commons Support Engineer lDigital Commons User Forum whttp://dcforum.proquest.com lJeff Riedel – Program Manager w