Executive Steering Committee Program Advisory Committee February 19, 2015

2 Agenda  EBS Governance Structure  SAP Modules and Solutions  SAP Flexible Real Estate Demonstration

3 Changes in EBS Governance to support implementation of new modules and optimize use of SAP

4 EBS Mission & Goal (Est. in 2009) Mission - Drive efficient use of SAP to support City-wide, standardized best business processes to improve City service delivery. City Council Goal - The Enterprise Business Solution Division (EBS) will leverage the City's investment in the SAP system in support of the City Council's goal to deliver efficient, effective and accountable City services. SAP is the preferred solution - Bureaus will work with EBS on business requirements when requesting a new technology solution to determine if requirements can be met by SAP functionality.

5 EBS Governance Established in 2009 Executive Steering Committee - city-wide view; operating on principles that recognizes bureau business needs but applies an enterprise perspective in addressing those needs. Program Advisory Committee - have an advisory role to the ESC and will strive for consensus but the PAC chair will have final decision and veto authority.

6 Why EBS Governance Strategy? Initial structure was established to support SAP implementation Focused heavily on HCM, Finance & Logistics and Reporting Need to implement Enterprise Asset Management Modules – Plant Maintenance & Real Estate Strategy to support optimizing use of SAP Implement => Post Go-Live Support => Optimize SAP Involve more Business Process Owners to “RUN SAP”.

7 SAP Timeline HCM Go-Live 2009 Post Go-Live Support Re-design Time Mgmt Module 2013 Current Priorities 2015 FILO Go-Live 2008 SAP Purchase 2006 Current Priorities – (1) Optimize use of SAP – procure to pay, usability; (2) Implement additional modules - EAM 6 years

8 SAP Overview

9 SAP - Industry Specific Public Sector

10 SAP Modules Implemented Functionalities Purchased Implemented in 2008/2009 Implemented in 2013Implementation TBD Customer Relationship Mgmt (CRM) √ Financials Financial Accounting √ General Ledger √ Accounts Payable √ Accounts Receivable √ Fixed Asset √ Controlling √ Treasury & Risk Management √ Real Estate Management √ Travel Management √ Grants Management √ Project Systems √ Public Sector Collections & Disbursements √ Funds Management √ Public Sector Records Management √

11 SAP Modules Implemented Functionalities Purchased Implemented in 2008/2009 Implemented in 2013 Implementation TBD Human Capital Management Personnel Administration √ Payroll √ Time Management √ Organizational Management √ ESS/MSS √ e-RecruitmentX Personal Cost PlanningX Compensation Management √ Training & Events √ Personnel Development √ FMLA Workbench √ Learning Solution √

12 SAP Modules Implemented Functionalities Purchased Implemented in 2008/2009 Implemented in 2013 Implementation TBD Supplier Relationship Management Plant Maintenance Management √ Self-Service Procurement (SRM) √ Purchase Requisitions & Orders √ Catalogue Content Management √ Supply Chain Mgmt Sales & Distribution √ Purchasing / Materials Management √ Warehouse Management √ Product Life Cycle Mgmt Document Management √ Technology NetWeaver Business Intelligence √ NetWeaver - Enterprise Portal √ NetWeaver Technology - PI (Process Integrator) √ Business Objects √

13 Summary of SAP Investment Functional Modules (excludes solutions) City purchased SAP ERP 6.0 Business Suite and Business Objects (BOBJ Reporting Tool) Total Modules Purchased= 39 Modules implemented in 2008/2009 = 22 (57%) Modules implemented in 2013= 4 (10%) Modules that City will NOT implement= 2 (4%) Modules planned for future implementation= 11 (29%)

14 Project Management and Implementation Project Management Toolbox Success in past 2 years = 100% Learning Solution (e-Learning) HCM – FMLA Treasury Management Vendor and Employee payments using ACH payment method

15 Project Management and Implementation Solution Design Toolbox Build & Test Deploy Operate Optimize Design Requirements Success in past 2 years = 100% Employee Time Evaluation Redesign ESS/MSS Time Management Tools New Labor Contracts Implementation – PFFA, PPA, COPPEA, etc. City’s Sick Time Ordinance

16 AKT Global Recommendations AKT Report (January, 2013) Meet goal = Implement planned modules ? Work in progress – CTO – Technology Assessment Recommendation #6

17 SAP DEMO SAP Real Estate Module Consultant – John Chapman

18 Thank you!