1 Institute for Chapter Development Presents: Developing the Vision of your Chapter and How to Enable That to Continue with the Next Board Mikala Windham- National ICD Chair 2008 NSBE National Convention Orlando, FL National Society of Black Engineers

2 Purpose To provide chapters with information on how to operate efficiently and in a manner that is in alignment with the mission of the Society and a resource in carrying out the National and Regional Directives. To ensure that all chapters, whether operationally weak or strong, are equipped with the tools to improve their chapters’ current standing and how to make it more beneficial to the membership and to ensure that they are truly impacting their communities in a positive manner. National Society of Black Engineers

3 NSBE Today National Society of Black Engineers

4 NSBE Today Largest student-managed organization in the country Divided into 6 geographic regions-expanding internationally Over 25,000 members (PCI, Collegiate, Alumni, Affiliate, Honorary, and Lifetime) 2 National Magazines, 1 Professional Magazine NSBE Magazine NSBE Bridge Career Engineer National Society of Black Engineers

5 NSBE Today-The Mission “To increase the number of culturally responsible black engineers who excel academically, succeed professionally and positively impact the community.” Learn it, know it, and plan your programs and events around it……this is the reason we are here! National Society of Black Engineers

6 Breakdown of the NSBE mission: … and how it should affect program planning National Society of Black Engineers

7 To increase the number of culturally responsible Black engineers, … Membership Recruitment… “Get them in” Membership Retention… “Keep them” Emphasize Benefits/Give incentives Instill Chapter pride Know your members Give them a reason to be ACTIVE National Society of Black Engineers

8 who excel academically… Offer tutorial sessions/corporate study sessions Promote academic outlets…EARLY! Utilize and form alliances with other academic entities/components on campus Keep track of members academic record (i.e. classes, g.p.a, honors and awards) National Society of Black Engineers

9 succeed professionally... Promote personal and professional development Interviewing skills Professional speakers Workshops Internship/co-op opportunities Leadership skills National Society of Black Engineers

10 And positively impact the community. WIFIM: Incentive base to get members involved (for their selfish reason and for the good of the Chapter) Offer community service Develop programs/events that involve the surrounding community Mentor middle/high school students Have an ACTIVE PCI program or NSBE Jr. Chapter component National Society of Black Engineers

11 Chapter Operations-Developing National Society of Black Engineers

12 Chapter Planning Retreat CPR- Giving your chapter life Introduce new members/officers Set organizational goals Provide information and/or workshop sessions Increase moral and team building Motivate officers for the new year and semester Evaluate the progress of long-term goals and objectives Resolve group conflicts and get to know each other Set officer expectations When? After elections and at lease 2 months prior to new academic year Who? New officers and eager members National Society of Black Engineers

13 CPR Purpose NSBE is not a 9 month organization………………. Bring life to the officers and the chapter for the upcoming academic year! Active Chapter is a must with your school and NOL! Chartered chapter 10 paid members on NOL Appointed top five Confirmed dean and advisor National Society of Black Engineers

14 CPR-flow of the meeting CPR Checklist (must complete prior to meeting): 5 ideas for general meetings 3 ideas for workshop topics 2 ideas for beginning of year social Highlight problems with chapter constitution Paid National Member, Paid Chapter Member 2 ideas for co-programming Bring Fall semester class schedule Best day of week for General/Top Five/CEB Meetings 1 idea for chapter t-shirt National Society of Black Engineers

15 CPR-agenda Duties and responsibilities For Top five Appointed (optional) Meeting types and structures Top Five (recommended) CEB General Body Event planning Brief description Time, Date, Location NSBE Week (Optional) What to accomplish Calendar: At least fall semester complete Expectations Actions for summer and upcoming academic year National Society of Black Engineers

16 Chapter Operations- Sustaining National Society of Black Engineers

17 Purpose Leadership Development Effective Communication Financial Vitality Effective Program Implementation National Society of Black Engineers

18 Leadership Development Objective: To provide a solid foundation for leading the chapter to move in the direction to conduct and facilitate the business of NSBE. The chapter leader defines the experience of our members. National Society of Black Engineers

19 Leadership: Core Values Provide your members a Distinct Advantage over other engineering students on your campus Servant leadership Lead by example: Do your best to fulfill the mission Represent the membership Be the voice of NSBE on your campus Have a strong presence: In front of the NSBE membership At the Regional and National level Set the Chapter Vision and plans to achieve it Ensure your NSBE chapter is built to last As a leader you should have a good feel for who could come after you and who could follow that person Make sure the chapter is financially vital for at least 2 years after your tenure National Society of Black Engineers

20 Leaders: Commit to your office Officer Duties and Contract Duties include: Each elected officer, zone leader, and appointed officers responsibility Breaks down each zone and who is in it specific to your chapter Contract includes: NSBE logo and name Chapter name-Chapter Executive Board Contract Officers name Officers expectations/guidelines What to do if guidelines cannot be fulfilled Consequences for not complying with printed guidelines (3 strikes) Printed Name Officer signature, president signature, chapter advisor signature Controlled by the chapter president and chapter advisor National Society of Black Engineers

21 Effective Communication Objective: To ensure that information is disseminated to the correct audience in an efficient, effective, and timely manner. Begin with: A written and updated chapter constitution Updated at least every two years Know and use parliamentary procedure See Robert’s Rules of Order National Society of Black Engineers

22 Effective Communication Continue with: An Effective Meeting Checklist (CEB or General Body): All CEB members present Meetings held at regularly scheduled time Start on time (CEB members should be early) All members are present Meetings are guided by prepared agenda approved and distributed prior to meeting All General Body meetings being with standing and stating the NSBE mission Meeting minutes are recorded and distributed CEB has system to convey information to non-CEB members as needed Leader or facilitator is designated for each meeting CEB accomplished tasks on agenda Meeting concludes with summary and ends on time CEB feels open to express comments or concerns Board works together to explore solutions and collaborates on problem solving process National Society of Black Engineers

23 Financial Vitality Objective: To ensure sufficient financial resources to assist in the implementation of chapter recruiting and programmatic efforts and to plan for long term financial stability. Budgets and Corporate Solicitation Packets (CSP) National Society of Black Engineers

24 Financial Vitality Budgets Keep them simple if possible Include: Brief Description of event Cost per line item Total required National Society of Black Engineers

25 Financial Vitality Corporate Solicitation Packet Prepared by finance chair and as brief as possible Complete and send out prior to Fall semester Include: Pictures but compress files NSBE logo, name, and your chapter name, awards, NSBE tax exempt status in footnote Hardcopy and PDF-better for company s Cover letter with preparers contact info and signature Table of contents NSBE background/history/objectives Chapter/National/Regional programs, Conferences, Scholarships and individual budget for each Calendar of events for upcoming academic year List Corporate Support Levels Corporate Response Form and Contact info for President, Treasurer, and Finance Chair National Society of Black Engineers

26 Effective Program Implementation Objective: To implement National/Regional Programs correctly and ensure the effectiveness to the Chapter membership 1. Become Knowledgeable- Know the programs offered 2. Register on NOL unless told otherwise 3. Participate 4. Develop as a Member or Chapter! National Society of Black Engineers

27 Effective Program Implementation 5 Steps to a TORCH Community Service Plan 1. Adopt TORCH as the community service activity for the year in your chapter. 2. Select a person to the be the TORCH coordinator for your Chapter. 3. Locate and Secure a Community Tech Center (CTC) near you! 4. Establish a relationship with the CTC site. (See TORCH Volunteer Expectations on TORCH Website) 5. Get started! Make sure to record your hours every month ON LINE! National Society of Black Engineers

28 Know YOUR NSBE…….. National Society of Black Engineers A must to be a NSBE officer! Basic History: Founded at Purdue University in 1975 Chicago Six (John Logan, Edward Coleman, George Smith, Stan Kirtley, Brian Harris, Anthony Harris) NSBE acronyms, 7 key business areas, and memberships The NSBE Torch and Lighting Bolts Torch: Symbolizes our everlasting, burning desire to achieve success in the competitive society and to affect a positive change on the quality of life for all people. Lighting bolts: Represent the striking impact that will be felt by the society and the industry due to the contributions and accomplishments made by dedicated members of NSBE. You do have an impact in your chapter, school, community and NSBE!

29 ICD to come? What do you need from ICD? Are you familiar with the old CDP? What were your thoughts on it? Did your participate in ICD this year? Why or Why not? What did you like about ICD? What were the problems with ICD? National Society of Black Engineers

30 Any Questions? Thank you and keep up the good work! Mikala Windham National ICD Chair (580) National Society of Black Engineers