Presented by Maya Pakhomova

What Should You Do to Make an Office Document Readable? I use text that describes a graphic.

What Should You Do to Make an Office Document Readable? I use Heading and Paragraph Styles.

What Should You Do to Make an Office Document Readable? I use the Accessibility Checker.

What Should You Do to Make an Office Document Readable? I use bulleted lists to simplify paragraphs.

Microsoft office documents Pdf documents Video and audio content This session will discuss how to create accessible:

Accessible Microsoft Word High contrast color scheme Meaningful hyperlinks Alt text for images, clip art and graphs Heading and paragraph styles Accessibility checker

Accessible PowerPoint Ensure that all slides have unique titles

Accessible PDFs Searchable text file (not an image-only scan).

Accessible PDFs The document’s reading order is clear and easy to follow – Define structure such as headers and columns.

Accessible PDFs Descriptive or alt text is provided for all charts, graphics, non-text elements.

Accessible PDFs Create tagged PDFs from Word and PowerPoint documents Save As -> Save As Type PDF -> Options -> Make sure “Document structure tags for accessibility” is checked off

Accessible Video and Audio Content Tip 1: Use the Notes area for transcript if creating a recorded PowerPoint – Can then be used to create a closed captioning presentation

Accessible Video and Audio Content Tip 2: Provide text transcripts for all audio and video files – Create script first – Post this as transcript with the file

Accessible Video and Audio Content Tip 3: Create closed captioning for videos that you produce – YouTube can create closed captioning automatically – Make sure you edit the closed captioning file

Presented by Maya Pakhomova