The Productivity Pyramid 4/27/2017 ROAD MAP The Time Matrix The Productivity Pyramid

THE RUNAROUND DILEMMA Because we don’t know what is really important to us, everything seems important. Because everything seems important, we have to do everything. Other people, unfortunately, see us as doing everything, so they expect us to do everything. Doing everything keeps us so busy, we don’t have time to think about what is really important to us.

DEFINITION important adj 1: of much import, carrying with it serious consequences; weighty, momentous, grave, and significant Oxford English Dictionary

DEFINITION urgent adj 1: pressing, compelling; calling for or demanding immediate action; anything characterized by urgency Oxford English Dictionary

II PRODUCTIVITY AND BALANCE THE TIME MATRIX Important Not Important Urgent Not Urgent I NECESSITY II PRODUCTIVITY AND BALANCE III DECEPTION IV WASTE AND EXCESS

THE TIME MATRIX Important Not Important Urgent Not Urgent Crises Pressing problems Deadline-driven Preparation Prevention Planning Relationship building Re-creation Values clarification projects, meetings, reports Needless interruptions Unnecessary reports Unimportant meetings, Trivia, busywork Irrelevant phone calls, Time-wasters “Escape” activities Excessive TV, Internet, mail, e-mail phone calls, mail, e-mail Other people’s minor issues relaxation

I MANAGE II FOCUS III MINIMIZE IV AVOID LIVE ABOVE THE LINE Important Not Important Urgent Not Urgent I MANAGE II FOCUS III MINIMIZE IV AVOID

PRODUCTIVITY PYRAMID Identify Values Set Goals Plan Weekly Plan Daily

Plan Daily Focus Plan Weekly Set Goals Identify Values PRODUCTIVITY PYRAMID Identify Values Set Goals Plan Weekly Plan Daily Focus

PRODUCTIVITY PYRAMID Me My Organization

PRODUCTIVITY PYRAMID

GOVERNING VALUES ARE MY: 4/27/2017 GOVERNING VALUES ARE MY: Standards Ideals Highest Priorities Change “MY” to darker blue and add black outline.

Balance Creativity Fitness Freedom Generosity Humor Integrity SAMPLE VALUES Balance Creativity Fitness Freedom Generosity Humor Integrity Professionalism Respect Teamwork

PRODUCTIVITY PYRAMID

PRODUCTIVITY PYRAMID

WEEKLY COMPASS

When? Before the week begins. Where? Someplace quiet. How Long? TIPS When? Where? How Long? Before the week begins. Someplace quiet. 20–30 minutes.

THREE STEPS TO WEEKLY PLANNING Review roles. Choose big rocks. Schedule the week.

What is the most important thing I can do in this role this week? WEEKLY COMPASS What is the most important thing I can do in this role this week?

TRADITIONAL SCHEDULING M T W Th F Sa Su II II II II II II II

BIG-ROCKS SCHEDULING M T W Th F Sa Su II II II I II II II I II II

Outlook

PRODUCTIVITY PYRAMID

THREE STEPS TO DAILY PLANNING Check today’s appointments. Make a realistic list. Prioritize (ABC, 123).

PRIORITIZE Importance A B C High Medium Low

When? Morning or evening. Where? Someplace quiet. How Long? TIPS When? Where? How Long? Morning or evening. Someplace quiet. 5–10 minutes.

Tasklist

QUOTE Ninety percent of managers are typically either distracted or disengaged from key organizational objectives, ‘confusing frenetic motion with constructive action.’ BEWARE THE BUSY MANAGER H. BRUCH and S. GHOSAL

THE CORE FOUR Tasks Appointments Notes Contacts

AN EFFECTIVE SYSTEM IS: Integrated. Mobile. Personalized.

AN EFFECTIVE SYSTEM IS: Integrated.

AN EFFECTIVE SYSTEM IS: Integrated. 2. Mobile. 3. Personalized.

INFORMATION FAD QII QI QII QIII QIV

Best Practices Incoming Email Voice mail Interruptions Procrastination

The Productivity Pyramid 4/27/2017 ROAD MAP REVISITED The Time Matrix The Productivity Pyramid

QUOTE A successful life does not result from chance; nor is it determined by fate or good fortune, but rather through a succession of successful days. Ari Kiev A Strategy for Daily Living

QUOTE Only one thing has to change for us to know happiness in our lives: where we focus our attention. Greg Anderson The 22 Nonnegotiable Laws of Wellness