PDMP & Health IT Integration All-Hands Meeting December 31st, 2013

Meeting Etiquette Remember: If you are not speaking keep your phone on mute Do not put your phone on hold – if you need to take a call, hang up and dial in again when finished with your other call – Hold = Elevator Music = very frustrated speakers and participants This meeting, like all of our meeting is being recorded – Another reason to keep your phone on mute when not speaking Feel free to use the “Chat” feature for questions, comments or any items you would like the moderator or participants to know NOTE: This meeting is being recorded and will be posted on the Meeting Artifacts Wiki page after the meeting From S&I Framework to Participants: Hi everyone: remember to keep your phone on mute 2

Agenda TopicTime Allotted General Announcements5 minutes Introduce New Support Team Members10 minutes Discuss Consensus25 minutes Wrap up and plans for minutes Next Steps/Questions5 minutes 3

General Announcements The PDMP & Health IT Integration Initiative meets weekly on Tuesdays from 12-1pm. – For the most up-to-date schedule check the “Weekly Meetings” Section of the PDMP & Health IT Integration Wiki Homepage: ion+Homepage ion+Homepage Note: Please check the meeting schedule weekly to get the most up-to-date meeting information 4

Join the Initiative We encourage all members to “sign up” or join the initiative. By joining this ensures you stay up-to-date with the work being done, communications and any initiative activities. Simply complete the Join Form on the Join Wiki Page: g/PDMP+%26+Health+I T+Integration+Join+the+ Initiative g/PDMP+%26+Health+I T+Integration+Join+the+ Initiative 5

PDMP Support Team Changes and New Members Scott Weinstein, JD– Thanks for all of his support and guidance he has given - Scott is leaving ONC and this project for a new role in the private sector. Helen Canton-Peters will function as one of the ONC leads with expertise in clinical workflow, privacy and security policy and law. Sherry L. Green, CEO - National Alliance for Model State Drug Laws (NAMSDL). – PDMP Subject Matter Expert and Initiative Co– Coordinator along with Johnathan Coleman. 6

Consensus Discussion We have reached our first initiative milestone: – Consensus on the Project Charter. 32 Total Consensus Vote: –1 Formal Objection, 18 Yes votes, 13 Yes(With Comment) Votes by Organization Category –16 - PDMPs –1 - PMDP Affiliated HIT Vendors –7 - Pharmacies, –2 - SDOs (ASAP, NCPDP) –4 - HIT/EHR Vendors –1 - Federal/State/Local Agency –1 – Independent To review Charter Comments and Final Consensus see the Consensus wiki page: (scroll 2/3 of the way down the page)

Committed Member Representation by Industry 8

Consensus Comments Yes with Comment –Many comments highlighted a concern regarding PDMP Participation Sherry is helping us spearhead the outreach we are doing with this community to encourage participation –Outreach to the Alliance of States »Made up of 43 PDMP Administrators –Few comments on wording/context changes As we progress through Use Cases and the Harmonization phase we will continue to provide more clarification –As part of the initiative process we will fine tune the project charter to reflect the work of all phases of the initiative - this is part of an iterative process and part of the work to ensure consistency between all steps in the process

PhasePlanned Activities Pre-Discovery  Development of Initiative Background  Development of Initiative Charter  Definition of Goals & Initiative Outcomes Discovery  Creation/Validation of Use Cases, User Stories & Functional Requirements  Identification of interoperability gaps, barriers, obstacles and costs  Review of Vocabulary Implementation  Creation of aligned specification  Documentation of relevant specifications and reference implementations such as guides, design documents, etc.  Validation of Vocabulary  Development of testing tools and reference implementation tools Pilot  Validation of aligned specifications, testing tools, and reference implementation tools  Revision of documentation and tools Evaluation  Measurement of initiative success against goals and outcomes  Identification of best practices and lessons learned from pilots for wider scale deployment  Identification of hard and soft policy tools that could be considered for wider scale deployments S&I Framework Phases & PDMP & Health IT Integration Activities 10 We are Here

Preparing for 2014 PDMP Notional Project Timeline Kick-off (11/14) Pre-Discovery, Call for Participation Jan 14 June 14 Discovery Initiative End 11 Nov 13 July 14 Mar 14 Implementation Pilot User Stories, Use Cases, Functional Requirements Standards Gap Analysis Harmonized Specifications Technology Evaluations Reference Model Implementation & Validation Use Case Kick Off Use Case Consensus Standards and Harmonization Kick Off Pilot Kick Off

Preparing for 2014 Proposed January Meeting Schedule 12 DateMeeting Topics January 7 th, 2014 S&I Process Overview Use Case Kick-Off & UC Process Overview Introduce: In/Out of Scope, Context Diagram and Scenario ASAP Presentation by Bill Lockwood January 14 th, 2014 Review: In/Out of Scope Discuss Context Diagram Discuss Assumptions Review Scenarios Introduce: User Stories January 21 st, 2014 May be canceled due to HL7 (TBD by the community) January 28 th, 2014 Review: User Stories Introduce: Pre/Post Conditions Introduce Actors Introduce Roles

Initiative Support Leads For questions, please feel free to contact your support leads: – Initiative Coordinator: Johnathan Coleman – PDMP SME/Co-Coordinator: Sherry Green – ONC Leads: Mera Choi Jennifer Frazier Helen Canton-Peters: – SAMHSA Leads Jinhee Lee Kate Tipping – Support Team: Project Management: – Jamie Parker – Ali Khan Use Case Development: – Presha Patel – Ahsin Azim Vocabulary and Terminology Subject Matter Expert: – Mark Roche 13

Questions 14

PDMP & Health IT Integration Resources Initiative Wiki Homepage – page page Become a Community Member – he+Initiative he+Initiative Project Charter – r+and+Members r+and+Members Standards and Interoperability(S&I) Framework – S & I Calendar of Events –