dcsdgrantaid.com February 2016

Online Registration and Pre Assessment Complete and Submit Application Assess and Score Letter of Offer ‘in Principle’ (only if successful) Informed of Success Read the Guidance Notes and fill in the On-line Registration and Pre Assessment Form. This will let you know at each stage if your Project/Service is eligible for funding. If your Project/Service is eligible a unique Reference Number will be provided for use with your online Application Form. Fill in the On-line Application Form making sure you complete all the sections. (You may wish to Save your information after completing each question.) You can now save and Submit your application on-line. A panel of Officers will carefully assess all applications received and score according to the Scoring Matrix. Following the Assessment Procedure, Derry City and Strabane District Council will contact you to inform you if your application has been successful or unsuccessful. If your application is successful you will receive a Letter of Offer ‘in Principle’, from Derry City and Strabane District Council. You will also have to meet with your assigned Good Relation Officer to verify your Documentation Checklist.

Letter of Offer Issued Keep all original receipts and invoices Sign Acceptance Form Request a Review Return Monitoring and Evaluation Form Upon verification of your Documentation you will be issued an official 'Letter of Offer'. You must sign and return all relevant documentation (provided via the internet) in order to activate your grant. All grants will be paid by BACS system. Record Keeping: Cash payments cannot be submitted for re-imbursement. Please make sure that you keep all original receipts and invoices for any work undertaken on your Project/Service. You will need to submit these along with an original bank statement showing all relevant transactions. This is to substantiate your eligible Project/Service costs and assist you draw down your funding. When you sign the Acceptance Form you have agreed to complete your Project/Service within the terms and conditions of your Letter of Offer which is a legally binding agreement. When your Project/Service has finished, you must complete and return the Monitoring and Evaluation Form. This will be sent to you electronically two weeks prior to your Project’s End Date. Final reimbursement will be made to your group on receipt of a completed Monitoring and Evaluation Form. If you believe the Funding Process has not been followed correctly or your Application has been incorrectly scored you may request a Review. (See Guidance Notes - Page 5)