cidb Presentation for 1 st and 2 nd quarter Performance Reporting 2010/11 Portfolio Committee on Public Works 8 November 2011 development through partnership

Presentation Layout  Statutory Mandate  Requirement for Performance Information reporting as per NT regulation  Scope and Approach  Performance Summary and Key Performance Achievements and non-achievements  Areas of Improvement  Financial report  Conclusion development through partnership 2

Statutory Mandate  The core Programme activities of cidb are founded in the legislative mandate that the Executive Authority is directly responsible for overseeing. development through partnership 3

4 Requirements development through partnership NT regulation requires institutions to:  Adopt a quarterly reporting system, including submission of agreed information to Executive Authorities, Presidency, relevant treasury and PPC. PI framework requires that:  Regular monitoring and reporting of performance against expenditure plans and targets enables managers to manage by giving them information they need to take decisions to keep service delivery on track.

Scope and Approach In order to comply with NT regulations and PI framework requirements: Performance progress report was compiled and submitted to Executive Authority. Progress reported covers performance of core programmes accumulating from Q1 to Q2 New Format in line with the New Framework was adopted in compiling the 2 nd quarter progress report Targets were placed into quarterly milestones to indicate what will be done per quarter to achieve strategic objectives Terms used = Achieved, WIP and Non achievement with reason for deviation and corrective action plan development through partnership

Key Performance Summary (Achievements and Non-Achievements per Programme) development through partnership

GROWTH AND CONTRACTOR DEVELOPMENT (GCD) Programme Expected outcome: Sustainable growth of the construction industry and development of contractors. Achievement  NCDP Framework updated and approved by NCDP Steering Comm and endorsed by the cidb Board on 28 September.  Attended all scheduled DPW NCDP Steering Comm meetings for 2 nd quarter.  One CD Forum held per province in the 2 nd quarter. development through partnership 7 No of Performance Targets No of targets Achieved No of targets still to achieve (WIP) No of targets not achieved 10730

Programme Expected outcome: Sustainable growth of the construction industry and development of contractors.. Achievement:  CII & SME communication sessions with industry stakeholders on state of industry (covering customer satisfaction, quality, payment delays, business conditions, state of transformation, etc. 22 Aug’11 - Cape Town; 29 Aug’11 - East London; 30 Sep’11 - KZN development through partnership 8 No of Performance Targets No of targets Achieved No of targets still to achieve (WIP) No of targets not achieved CONSTRUCTION INDUSTRY PERFORMANCE (CIP)

Programme Expected outcome: Enhanced public sector construction procurement and infrastructure delivery management. Achievement:  Roll-out and implementation of the IDIP Toolkit in all provinces  Case law reports published in September development through partnership 9 No of Performance Targets No of targets Achieved No of targets still to achieve (WIP) No of targets not achieved PROCUREMENT AND DELIVERY MANAGEMENT (PDM)

Achievement:  Compliance report was gazetted and published in July  Investigations into non-compliance to cidb prescripts (Audit Blitz) by public sector clients development through partnership 10 PROCUREMENT AND DELIVERY MANAGEMENT (PDM)

Non Achievement: PDM NON ACHIEVEMENTS development through partnership 11 TargetReason for deviationCorrective action plan Developed draft Framework and Action Plan for the Municipal Toolkit by March 2012 Awaiting NT’s instruction to develop the framework This target may be deferred to the next financial year. Review the strategy to monitor, evaluate and report on compliance to cidb regulations, by May 2011 An error was made on the date reflected in the performance indicator. The target date will be rectified on the revised APP and the Annual Review will be conducted by March 2012

Performance Summary: CRS Programme Expected outcome: Effective and Efficient Registration Processes. Achievement:  All queries to resolutions were attended to within the stipulated 48 hours turnaround time.  The Fraud and Awareness workshop was held over two days for CRS staff on 29 – 30 Sep’11. development through partnership 12 No of Performance Targets No of targets Achieved No of targets still to achieve (WIP) No of targets not achieved 9243

Non Achievement: CRS NON ACHIEVEMENT development through partnership 13 TargetReason for deviationCorrective action plan Registration of grade 2-9 contractors completed within a maximum of 21 working days based on all compliant applications The turnaround time for registration renewals went up to 22 working days due to a backlog that developed in the administration unit. The backlog in the Administration unit has been cleared and files have been moved up the chain into the Assessment unit. Output in the Assessment unit has increased with a target of clearing the workload by 11 November Client compliance report produced quarterly Staffing for the iTender-RoP has not yet been approved. Feedback due from Board RemCom due by 4th November Develop i-Tender / RoP Guideline by 31 July 2011 Design was completed by 29 July Printing was done after the deadline. The development of the iTender/RoP guideline was accelerated. It has been completed and is available in print.

Areas of improvement We will be implementing the following action plans in addressing the AG overall opinion and deficiencies identified on PI:  Automated tool will be purchased to assist with M&E, system efficiency, formatting and alignment of APP, SP, Quarterly reports and Annual report  Follow up of Progress report to be performed monthly to verify performance and closing gaps of non achievement  Task Team has been established to assist with Management reviews  IA will assist in evaluating the status of Performance Information  In addition, the Experts have been appointed to assist with quality review and skill transfer on Performance Information development through partnership 14

15 Financial Report Construction Industry Development Board Cash flow projection for Period Ending September 2011 ActualBudgetVarianceYTD VarAnnualActual/ YTD Budget/Act%BudgetAnnual % ORGANISATIONAL INCOME Income from Registers % Other (Transfer DPW) % Interest Received % Other Income Sundry Income PROGRAMME : EXPENDITURE CEO Expenses % Corporate Services % Programme 1 - Growth & Contractor Development % Programme 2 - Constructin Industry Performance % Programme 3 - Procurement & Delivery Management % Programme 4 - Construction Register Service % STANDARD ITEM : EXPENDITURE Administrative Expenses % Equipment Personal Expenses % Professional & Special Services % % Surplus/Deficit

Conclusion development through partnership 16 The Accounting Authority has committed itself to providing effective oversight role in tracking and monitoring the action plans to ensure that cidb achieves its objectives by maintaining effective and efficient performance information.

QUESTIONS development through partnership 17

18 Thank You THANK YOU development through partnership