Electronic Submission of Medical Documentation (esMD) Electronic Determination of Coverage (eDoC) Workgroup July 10, 2013

Meeting Etiquette Please announce your name each time prior to making comments or suggestions during the call Remember: If you are not speaking keep your phone on mute Do not put your phone on hold – if you need to take a call, hang up and dial in again when finished with your other call –Hold = Elevator Music = very frustrated speakers and participants This meeting, like all of our meetings, is being recorded –Another reason to keep your phone on mute when not speaking! Feel free to use the “Chat” or “Q&A” feature for questions or comments 2 NOTE: This meeting is being recorded and will be posted on the esMD Wiki page after the meeting From S&I Framework to Participants: Hi everyone: remember to keep your phone on mute

Agenda TopicPresenter Administrative Items and Announcements Jenny Brush eDoC Use Case Review Comments on Final eDoC Use Case Review Consensus Process Jenny Brush Bob Dieterle eDoC Structured Data SWG Continue discussion of mapping CCDA sections/entries to Complete Encounter types. Viet Nguyen Bob Dieterle Mark Pilley Dan Kalwa 3

Friday, PM: eDoC Structured Data SWG Meeting Schedule

Schedule: July 2013* SundayMondayTuesdayWednesdayThursdayFridaySaturday AM: AoR L2 Harmonization -- 1 PM: eDoC WG and Structured Data SWG eDoC Use Case E2E Review ENDS COB Happy 4 th of July! All esMD meetings CANCELLED HL7: Notification of Intent to Ballot DEADLINE 10 AM: AoR L2 Harmonization -- 1 PM: eDoC WG and Structured Data SWG eDoC Use Case Consensus BEGINS 2 PM: eDoC Structured Data SWG AM: AoR L2 Harmonization -- 1 PM: eDoC WG and Structured Data SWG 2 PM: eDoC Structured Data SWG eDoC Use Case Consensus ENDS COB 10 AM: AoR L2 Harmonization -- 1 PM: eDoC WG and Structured Data SWG 2 PM: eDoC Structured Data SWG July 2013 *This is a tentative schedule and subject to change Aug 4 – HL7 Final Content Deadline Aug 12 – HL7 Ballot Opening HL7: Reconciliation DEADLINE 10 AM: AoR L2 Harmonization -- 1 PM: eDoC WG and Structured Data SWG Consensus

Share word document version of Use Case and review (minor) changes with community. eDoC Use Case Comment Review

eDoC Use Case Consensus Process Changes have been made to the Use Case based on community input – Consensus voting OPENS Wednesday, July 10, Consensus voting CLOSES Monday, July 22, Instructions for how to cast your vote are provide in this presentation and will be on the wiki at the link above. IMPORTANT –Only Committed Members may vote on the Use Case. –Each Organization, no matter the number of Committed Members only receives 1 Vote. If there are multiple committed members from your organization please verify your collective vote with them.

Consensus Voting Committed members, please vote on the eDoC Use Case: Yes –A Yes vote does not necessarily mean that the deliverable is the ideal one from the perspective of the Initiative Member, but that it is better to move forward than to block the deliverable Yes with comments –If a Consensus Process attracts significant comments (through Yes with comment votes), it is expected that the comments be addressed in a future revision of the deliverable. Formal Objection - with comments indicating a path to address the objection in a way that meets the known concerns of other members of the Community of Interest. "Formal Objection" vote without such comments will be considered Abstain votes. –A Formal Objection means that the objector cannot proceed with the project unless the objections are met. It is acceptable and expected to use a Formal Objection in a first consensus round to communicate a point of view or process issue that has not been addressed in the drafting of the initial deliverable. –Should a Consensus Process attract even one "Formal Objection" vote with comments from an Initiative Member, the deliverable must be revised to address the "Formal Objection" vote (unless an exceptional process is declared). Abstain (decline to vote) Note: Each Organization, no matter the number of Committed Members only receives 1 Vote. If there are multiple committed members from your organization please verify your collective vote with them

Submit Your Vote 1.View the Use Case: – eDoC+Use+Case+Consensus+F ormhttp://wiki.siframework.org/esMD+ eDoC+Use+Case+Consensus+F orm 2.Complete the Voting Form 3.Submit your Vote –Yes –Yes with comments. –Formal Objection –Abstain (decline to vote) 4.A Message is displayed verifying your vote was recorded

View and Track your Vote eDoC Use Case Consensus Vote Jane Smith Committed Member 5. View and track your Vote. (Voting record is directly below the Voting Form.) Note: you may need to refresh your browser to see your vote 5 5 Note: All Consensus Votes are due July 22 nd by 8:00 pm Eastern