1 FPDS-NG Overview Nancy Lockard and Deanna Herschell November 2015

2 Topics to be covered  What? Is FPDS-NG? Is FPDS-NG?  Why? Is procurement information reported? Is procurement information reported?  Who? Uses this information? Uses this information? Is responsible for populating/accuracy? Is responsible for populating/accuracy?  When? Are procurement actions reported? Are procurement actions reported?  How? Is the information obtained? Is the information obtained? Demo of launching FPDS-NG from PRISM Demo of launching FPDS-NG from PRISM

What?  Federal Procurement Data System-Next Generation (FPDS-NG) The Government’s automated system used to collect and report on federal procurement spending over the micro purchase threshold. The Government’s automated system used to collect and report on federal procurement spending over the micro purchase threshold. Single authoritative repository for federal procurement award data. Single authoritative repository for federal procurement award data. Provides transparency and visibility into government contracting. Provides transparency and visibility into government contracting. 3

What?, continued Real-time contracting information across the federal spectrum, down to the award modification activity. Real-time contracting information across the federal spectrum, down to the award modification activity. All actions are reportable with the exception of Interagency Agreements, Purchase Orders, and Bankcard transactions under the micro purchase threshold. Reportable actions include: All actions are reportable with the exception of Interagency Agreements, Purchase Orders, and Bankcard transactions under the micro purchase threshold. Reportable actions include: Base awards and Bankcard transactions over the micro purchase threshold.Base awards and Bankcard transactions over the micro purchase threshold. All Delivery/Task Orders and Calls at any dollar levelAll Delivery/Task Orders and Calls at any dollar level All ModificationsAll Modifications 4

Why?  Federal Funding Accountability and Transparency Act of 2006 (Pub. L ), all unclassified Federal award data must be publicly accessible.  FAR Part Policy Policy (b) Executive agencies shall use FPDS to maintain publicly available information about all unclassified contract actions exceeding the micro purchase threshold, and any modifications to those actions…(b) Executive agencies shall use FPDS to maintain publicly available information about all unclassified contract actions exceeding the micro purchase threshold, and any modifications to those actions… 5

Who sees It?  FPDS-NG is designed for use by anyone. The public The public Congress, State and Local Governments Congress, State and Local Governments Media, research groups, marketing groups, and commercial businesses Media, research groups, marketing groups, and commercial businesses NASA Headquarters NASA Headquarters Center Director Center Director Division management, Procurement Analysts Division management, Procurement Analysts Purchasing Agents, Specialists Purchasing Agents, Specialists 6

Who is Responsible?  FPDS-NG accuracy starts with the Contracting Officer FAR Part FAR Part (b)(1) The responsibility for the completion and accuracy of the individual contract action report (CAR) resides with the Contracting Officer who awarded the contract action.(b)(1) The responsibility for the completion and accuracy of the individual contract action report (CAR) resides with the Contracting Officer who awarded the contract action. (2) The CAR must be confirmed for accuracy by the Contracting Officer prior to the release of the contract award.(2) The CAR must be confirmed for accuracy by the Contracting Officer prior to the release of the contract award. 7

Who is Responsible?, continued  FAR Part (c) Requires the Procurement Officer to certify, within 120 days after the end of each fiscal year, to what degree their agency’s CAR data is complete, accurate, and reported timely. Requires the Procurement Officer to certify, within 120 days after the end of each fiscal year, to what degree their agency’s CAR data is complete, accurate, and reported timely.  GSFC’s Data Quality Plan Activities our Center will perform to ensure FPDS-NG data accountability and accuracy. Activities our Center will perform to ensure FPDS-NG data accountability and accuracy. All performance plans include a procurement reporting element which requires that each employee be responsible for ensuring the timely and accurate reporting of procurement data.All performance plans include a procurement reporting element which requires that each employee be responsible for ensuring the timely and accurate reporting of procurement data. 8

When?  FAR Part (2) The CAR must be confirmed for accuracy by the Contracting Officer prior to release of the contract award. The CAR must then be completed in FPDS within three business days after contract award. (2) The CAR must be confirmed for accuracy by the Contracting Officer prior to release of the contract award. The CAR must then be completed in FPDS within three business days after contract award. 9

How?  For Base awards, Purchasing Agent/Specialist populates PRISM, launches FPDS-NG, and populates the remaining required/applicable fields based upon the information and the supporting documentation in the file.  After reviewing, validating and saving the FPDS-NG record, the Purchasing Agent/Specialist prints the CAR for the official file.  The Contracting Officer certifies and signs the CAR as part of the review/approval of the Base award. 10

How?, continued  FPDS-NG General Data Categories Dates Dates Date signed, Effective Date, Last Date to Order, Completion Date, and Ultimate Completion DateDate signed, Effective Date, Last Date to Order, Completion Date, and Ultimate Completion Date Award Values and Funding Amounts Award Values and Funding Amounts Purchaser Information Purchaser Information Contractor Information (SAM) Contractor Information (SAM) Contract data Contract data Legislative Mandates Legislative Mandates 11

How? continued Competition Information Competition Information Preference Programs Preference Programs Service/Commodity Information Service/Commodity Information 12

How? continued  Any PRISM data interfaced to FPDS-NG, that results in a validation error, must be changed in PRISM prior to self-approving the PRISM record. FPDS-NG is then re- launched and re-validated as needed, until all validation errors are addressed.  Prior to the approval of the FPDS-NG record, by the systems support team and/or support contractor, the data is validated against the official hard copy and supporting documentation. 13

14 REMINDERS  Upload the signed award, and supporting documentation, to PRISM.  Inherently Governmental Determination (PIC 09-15B).  Base award number reflects the correct Fiscal Year.  Vendor’s SAM Registration should read: “All Awards”.  COR/Technical Monitors are Civil Servants.  Launch FPDS-NG records timely.  Populate required FPDS-NG fields.  Obtain CO review/certification of FPDS-NG entries for Base awards.

15 TAKEAWAYS  FAR Part 4.604, requires completion within three business days from CO’s signature.  Contracting Officers are required to certify the accuracy of the reportable data prior to posting in FPDS-NG.  Your performance plan includes an element for FPDS- NG timeliness and accuracy.  Division management, NASA Headquarters, Congress, and the public, at large, are looking at your reportable data.