1. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 1 CRIS: Central Relating Information System Keith G Jeffery Director IT CLRC k.g.jeffery@rl.ac.uk President, euroCRIS Anne Asserson Senior ExecutiveOfficer anne.asserson@fa.uib.no University of Bergen

2. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 2 Agenda Requirement CERIF-CRIS Management using CERIF-CRIS Legacy Systems and Evolution Conclusion

3. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 3 Historical Context Past research curiosity-led –Commonly supported by patrons Last 50 years funding agencies –Objectives and programmes More recently –Metrics of output

4. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 4 Business Requirement Systems to manage research output: research output publications, datasets, software and research events support: facilities and / or equipment used know-how: technical methodological information funding: research proposals, research contracts output for technology transfer: products, patents management support: financial, organisational, human resource and project management information with appropriate contacts (stakeholder relationships). information: access to global information on R&D in order to manage competition, cooperation and evaluation.

5. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 5 System Requirement Researcher –should provide a view of everything of interest to the researcher in a structured manner which appears logical to the researcher in order to optimize the productive time of the researcher. Organisation –should provide the information required for decision-making to the benefit of the organisation. World-at-large –Selected views of the systems described above for researchers or organisations may be made available as information to others for purposes such as publicity, education (of scholars and of the general public) or offerings for technology transfer and commercialisation.

6. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 6 Agenda Requirement CERIF-CRIS Management using CERIF-CRIS Legacy Systems and Evolution Conclusion

7. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 7 CRIS CRIS have existed for > 40 years 1991 Bergen Conference: Jostein Hauge euroCRIS definition of a CRIS –A Current Research Information System, commonly known as "CRIS", is any information tool dedicated to provide access to and disseminate research information. This includes People, Projects, Organizations, Results (publications, patents and products), Facilities, and Equipment, …’.

8. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 8 CERIF History CERIF1991 –Project record-oriented –Other entities as attributes CERIF2000 –Group of experts –Formal reduction, integration, verification of desired and existing schemas –Formal model in first-order logic –Prototyped in relational dbms

9. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 9 CERIF Characteristics extensible while preserving backward continuity to allow guaranteed interoperation between CERIF-CRIS –by adding new base entities and then link entities to integrate with the structure. link to any other system –using the link entities. normalized to avoid replication of data and to improve performance. –and consequent update integrity problems

10. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 10 CERIF Characteristics implementable using any technology from hypermedia to information retrieval (semi-structured) and on to knowledge-based systems. follows formally first order logic –and so is available for deduction and induction leading to greater potential utilization of the data –Is scalable because machine-understandable as well as machine- readable. includes lookup tables (used also as classification tables) –improved data integrity by validation at input/update time –permits intelligent user interfaces to utilise the information to provide user assistance.

11. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 11 CERIF The Key The key to the design is the separation of base entities from link entities. The base entities, once populated, are rarely amended but may be appended with new information. The link entities are where the main update activity takes place since they record new relationships between records in the base entities. These new relationships may be input or they may be generated by deduction or induction.

12. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 12 RESULT_PUBLICATION PROJECT ORGUNIT PERSON Result_Publication Can Express: Person A (DT1 - DT2) (is author of) Publication X Orgunit O (DT1 - DT2) (is owner of IPR in) Publication X Person A (DT1 - DT2) (is employee of ) Orgunit O Person A (DT1 - DT2) (is project leader of) Project P Person A (DT1-DT2) (is member of) Orgunit M Person A (DT1-DT2) (is member of) Orgunit N Orgunit M (DT1-DT2) (is part of) Orgunit O Orgunit N (DT1-DT2) (is part of) Orgunit O

13. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 13 Result_Publication Instance Diagram Person A Publication X OrgUnit O OrgUnit M OrgUnit N Project P member employee Part of owns IPR author Project leader

14. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 14 Linkages From CERIF Staying with this example: CERIF does not only provide strong, role- typed, timestamped within-links But also provides the facility for strong, role-typed, timestamped outward-links

15. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 15 Linkages From CERIF Staying with this example: publication X full-text (or multimedia) is not stored within the CERIF data model but in an institutional repository or publisher’s online database. CERIF provides the direct linkage to the full text.

16. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 16 Result_Publication Instance Diagram Person A Publication X OrgUnit O OrgUnit M OrgUnit N Project P member employee Part of owns IPR author Project leader repository

17. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 17 Linkages From CERIF Staying with this example: more information about Person A may be found in the HR (human resources) system of OrgUnit O, or on web-pages associated with either OrgUnit M or N.

18. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 18 Result_Publication Instance Diagram Person A Publication X OrgUnit O OrgUnit M OrgUnit N Project P member employee Part of owns IPR author Project leader repository HR System webpages

19. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 19 Linkages From CERIF Staying with this example: the full project management information associated with Project P may be accessed in the project management system of Organisation O,

20. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 20 Result_Publication Instance Diagram Person A Publication X OrgUnit O OrgUnit M OrgUnit N Project P member employee Part of owns IPR author Project leader repository HR System webpages Project Management

21. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 21 Linkages From CERIF Staying with this example: and from thence financial information may be found in the financial systems of Organisation O.

22. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 22 Result_Publication Instance Diagram Person A Publication X OrgUnit O OrgUnit M OrgUnit N Project P member employee Part of owns IPR author Project leader repository HR System webpages Project Management Finance

23. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 23 Agenda Requirement CERIF-CRIS Management using CERIF-CRIS Legacy Systems and Evolution Conclusion

24. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 24 The Problem the traditional divide between –the individual researcher or research group view of the world peer recognition –the organisation management view of the world governance and value for money the traditional fierce independence of researchers and unwillingness to provide information on their activity –a quest for curiosity-led academic research freedom –despite possible advantages in cooperating with the management of an organisation –the view that the IT system provided is inadequate and they could have designed it better!

25. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 25 The Solution CERIF-CRIS plus Links CERIF: Person –Link to organisation HR system CERIF: OrgUnit –Link to organisational webpages –Link to catalogue of organisations (eg D&B) CERIF: Project –Link to organisational project management system –Link to funding organisation(s) records on the project CERIF: Funding –Link to funding organisation programme CERIF: Event –Link to e.g. conference webpage CERIF: Contact –Link to customer relationship management system CERIF: Result_Publication –Link to repository or publisher online database CERIF: Result_Patent –Link to patent database(s) CERIF: Result_Product –Link to e-research portal to datasets, software CERIF: Facility –Link to webpages of facility CERIF: Equipment –Link to webpages of equipment etc

26. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 26 The Solution: CERIF-CRIS plus Links CERIF: Person –Link to organisation HR system CERIF: OrgUnit –Link to organisational webpages –Link to catalogue of organisations (eg D&B) CERIF: Project –Link to organisational project management system –Link to funding organisation(s) records on the project CERIF: Funding –Link to funding organisation programme CERIF: Event –Link to e.g. conference webpage CERIF: Contact –Link to customer relationship management system CERIF: Result_Publication –Link to repository or publisher online database CERIF: Result_Patent –Link to patent database(s) CERIF: Result_Product –Link to e-research portal to datasets, software CERIF: Facility –Link to webpages of facility CERIF: Equipment –Link to webpages of equipment etc

27. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 27 CERIF-CRIS: Enhancing and Enabling Innovative Ideas

28. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 28 CERIF-CRIS : Enhancing and Enabling Finance Human Resources Project Management Innovative Ideas

29. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 29 CERIF-CRIS : Enhancing and Enabling Finance Human Resources Project Management Publications Patents Products Innovative Ideas

30. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 30 CERIF-CRIS : Enhancing and Enabling CRIS Finance Human Resources Project Management Publications Patents Products Innovative Ideas

31. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 31 CERIF-CRIS : Enhancing and Enabling CRIS Finance Human Resources Project Management Publications Patents Products

32. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 32 CERIF-CRIS : Enhancing and Enabling CRIS Finance Human Resources Project Management Publications Patents Products Human Capital Development Innovative Ideas

33. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 33 CERIF-CRIS : Enhancing and Enabling CRIS Finance Human Resources Project Management Publications Patents Products Knowledge Creation Human Capital Development Innovative Ideas

34. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 34 CERIF-CRIS : Enhancing and Enabling CRIS Finance Human Resources Project Management Publications Patents Products Wealth Creation Knowledge Creation Human Capital Development Innovative Ideas

35. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 35 CERIF-CRIS : Enhancing and Enabling CRIS Finance Human Resources Project Management Publications Patents Products Wealth Creation Knowledge Creation Human Capital Development Innovative Ideas

36. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 36 Agenda Requirement CERIF-CRIS Management using CERIF-CRIS Legacy Systems and Evolution Conclusion

37. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 37 Legacy Systems and Evolution –Big Bang/ERP replace all legacy systems in one ‘big bang’ event converting to an ERP (Enterprise Resource Planning) System covering finance, human resources, projects and services, customer relations and more –Lock-in –Organisation evolution controlled by ERP supplier

38. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 38 Legacy Systems and Evolution – CERIF-CRIS integrate legacy systems in an evolutionary manner into a modern framework using a CERIF- CRIS and replace each legacy system as necessary and in either an integrated or fragmented manner depending on the business need. –Flexibility –Use ‘best of breed’ –But requires some IT skill

39. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 39 Agenda Requirement CERIF-CRIS Management using CERIF-CRIS Legacy Systems and Evolution Conclusion

40. ©Keith G Jeffery/ Anne AssersonCRIS: Central Relating Information System CRIS2006 40 Conclusion CERIF CRIS allows reinterpretation of the CRIS acronym as Central Relating Information System