1. NCSX Document and Records Plan Peer Review Bob Simmons March 14, 2003

2. 2 NCSX Documents and Records Plan Peer Review Review Committee – Judy Malsbury, Chair – Bob Simmons, Cog – Hutch Neilson, RLM

3. 3 Review Objectives Are the general requirements for NCSX documents and records appropriate? Have the appropriate documents and records been defined? Are the specific requirements for each document and record type appropriate?

4. 4 Intent of Plan Defines the official Project specific documents/record needed for design and fabrication phase Also defines for each record type – Purpose of the record – Content of the record – Format of the record – Review and approval levels – Record retention requirements – File/Document naming convention

5. 5 Relationship to DOE and PPPL Higher Level Plans DOE Order 200.1 specifies document record types and retention requirements PPPL Policy P-015 (Records Management) and GEN-023 (Records Management) flow down DOE requirements to PPPL NCSX Data Management Plan and Configuration Management Plan outline specifics of retention, protection, preservation, revision traceability, accountability, and retrievability of these records

6. 6 NCSX Files are Mostly Electronic With only minor exceptions (e.g., hard copy vendor submittals, NCRs, etc.) NCSX project files will be maintained on several electronic file servers – NCSX Engineering Web Page (majority of documents) – Pro/INTRALINK file server – for drawings – Several FTP servers NCSX will have only limited use of PPPL Operations Center services

7. 7 Nine Distinct Record Types Identified Project Definition Agreements (AEP) Project Plans and Procedures Project Requirements Documents (Specs) Design Support Documentation (Drawings, ICDs, Calcs, Design Memos, etc.) NEPA Documentation (EA, JHA’s, SAD, etc.) Quality Assurance Records (Audits, NCRs, etc.) Training Records Procurement Deliverables (Vendor deliverables, SOWs, etc.) Other Records (Memos, WBS Dictionary, Cost and Schedule Documents, etc.)

8. 8 NCSX Record Retention Requirements

9. 9 Sample 0f Plan

10. 10 Sample of Spec

11. 11 Sample of Calc

12. 12 Sample of Design Memo