1. Salt Lake City Council Bi-annual Retreat, September 10, 2013 Public Engagement Discussion

2. Staff Introduction Frequent topic of conversation, lots of discussion surrounding City’s Public Engagement Today’s Process: – Use the Council’s discussion to develop clear policy direction that would guide the City’s engagement efforts – Develop Policy Statements 2SLC Council Bi-annual retreat Sept 2013

3. Capstone Effort Outcome: Resolution adopted by the Council that outlines expectations and a definition of success for what Public Engagement means in Salt Lake City Capstone Effort 3SLC Council Bi-annual retreat Sept 2013

4. – Process timeline – no time is too late for the public to participate – Broader Definition of “Stakeholders” – Desire to reach new people – Exploring new tools – Develop a system that works for both the Administration and Council Main Themes 4SLC Council Bi-annual retreat Sept 2013

5. City’s Engagement Efforts Amount of Participation FROM the Public Quality of the Public Engagement & Outcomes Public Participation Public’s comfort with frequency of involvement Public knowing that feedback is valued and used Public’s ability to trust and/or predict the process How the public perceives the City’s engagement efforts 5SLC Council Bi-annual retreat Sept 2013

6. What type of Public Engagement should the City do? Public Engagement Spectrum Inform Solicit Input / Consult Involve Quality Public Collaboration Question 1: Types of Engagement 6SLC Council Bi-annual retreat Sept 2013

7. Are there times when a certain type of engagement is more appropriate? – issue dependent? – impact of the proposal? – other? How to decide on what type of engagement and when? Question 2: What type & when? 7SLC Council Bi-annual retreat Sept 2013

8. Awareness? Education? Engagement on an individual level or helping to organize groups of residents? Empowering Residents? Changing how residents interact with the City? Question 3: What is success? 8SLC Council Bi-annual retreat Sept 2013

9. How does the Council wish to establish policy direction and make expectations clear to guide the City’s engagement efforts? – Adopt a resolution? – Use an evaluation tool? (Rubric or other?) – Both or other? – Where does the City’s Public Engagement Guide fit? Question 4: Outlining Expectations 9SLC Council Bi-annual retreat Sept 2013

10. Identify the type(s) of engagement to be used Identify when to use different types of engagement Define stakeholders Goals for ‘reach’ and ‘saturation’ of engagement Goals for educational component Definition of success Developing Policy Statements 10SLC Council Bi-annual retreat Sept 2013

11. Feedback on the new public engagement position in CED? Staff will take Council’s statements and prepare a resolution for the Council’s consideration Capstone: Resolution adopted to outline expectations and definition of success for the City’s Public Engagement efforts Future Steps 11SLC Council Bi-annual retreat Sept 2013