1. IBC update Sandra Higgs Education Support Service Manager, Oxfordshire County Council Derek Hall Customer Relationship Manager, Hampshire County Council

2. Areas we will cover Contracts update HR updates Pensions auto re-enrolment Helping us to help you Schools engagement

3. Contracts Back log and technical issues delayed issuing of contracts. Variable hour contracts- these apply to all term time support staff in school, except office staff. The contract clause allows schools to vary up to one third of their permanent hours. They are permanent contracts and issued as standard. The number of hours that can be varied will not be stated in part 1 of the contract. When changing an employees hours as part of a variable hours contract, this should be recorded as a permanent change in hours using the “Request Employee Record Change” tile. Contracts with permanent and fixed term hours – sometimes staff agree to work additional hours for a temporary period. If this is for a short period the employee can make a casual claim for the additional hours If this arrangement is for a term or more you may want to issue a contract that includes temporary hours. When changing an employees hours this should be recorded as a temporary change in hours using the “Request Employee Record Change” tile. To ensure new starters contracts are issued correctly…..

4. One to one tuition The 1:1 wage type has been paying out incorrectly and will be removed. Use wage type 3774 for support staff, which will allow you to enter a sessional payment to which no additional extras such as holiday pay will be added. Enter hourly rate for supply teachers. Temporary work around for contracted teachers until new wage type can be created is to create a one off payment as an honorarium in “Request Employee Record Change” tile.

5. New forms New headteacher starter and changes form. Do not use Portal for any actions relating to headteachers. Casual claim form with space for signature and updated guidance on attendance types and wage types. Can be found on school intranet pages under HR Forms.

6. Pensions auto re-enrolment All employers must automatically enrol eligible workers into a workplace pension scheme. Letters to home address during April 2016 confirming they have been added to the pension scheme. Staff need to check their home address on Employee Self Service (ESS Lite). Staff will see a pension deduction in their April pay, which means their net salary will reduce. Staff can opt-out. Opt-out within three months - money paid in returned. Opt-out after three months - will be entitled to the benefits due under scheme rules. Staff who opt-out are able to re-join at a later date.

7. Helping us to help you Enquiry forms Set up substitutes Register for ESS lite Payroll closure Price blocked invoices Reference details on pay invoice tile

8. Insert Invoice No.

9. Oxfordshire Schools HR and Finance User Group Chairs of School Partnerships to nominate representatives from schools. Group to meet termly (three times per year). First task to feed into six month review. To act as sounding board and testers for future developments to the service. To enable the views and requirements of school customers to be captured. First meeting 19 April 2016.

10. Questions